What do you do if you're a podcaster juggling multiple deadlines?

Another vital step is to break down each task into smaller, manageable pieces. Instead of looking at an episode as one big project, divide it into scripting, recording, editing, and publishing phases. This approach can make the work seem less daunting and help you identify specific areas where you might be able to get ahead or catch up more easily. Also, don’t underestimate the power of automation and templates for intros, outros, and standard segments. These can save you a lot of time in the long run.

If you're an independent podcaster, you shouldn't make deadlines you can't keep. If you have full control of your product and workload, not being able to meet deadlines sounds like you need more discipline when it comes to managing your time. Don't set deadlines you can't keep. If you work for someone else, then your workload needs to be reexamined.

Los malabarismos no son buenos compa?eros de viaje a la hora de realizar un podcast con ciertas garantías. Hay un dicho que dice que no se puede estar en misa y repicando. Pues eso mismo apliquémoslo a esto. Hay profesionales de los malabares pero seguro que no hacen podcast (o tal vez sea un podcast sobre artes circenses). Efectivamente hay que priorizar las tareas que puedes asumir en la gestión del podcast y calendarizarlas. Y las que no puedas asumir, deja de hacer malabarismos y busca soluciones delegadas.

It's also helpful to be realistic about how much time each stage actually takes, including prep work and follow-up tasks. Sometimes, we underestimate the time needed for pre-production or promotion, leading to bottlenecks. Integrating regular review sessions into your schedule can help you refine your process over time, identifying stages that consistently take longer than expected or areas where you can streamline your workflow.

For me and my clients, Calendly and Upbase are lifesavers. The key is breaking down tasks into manageable stages and allocating specific time slots for each stage. Unexpected delays are inevitable in this business, so having a buffer built into your schedule helps maintain sanity during hectic times.

En nuestro caso el proceso está perfectamente estructurado y calendarizado para evitar sobresaltos de imprevistos en la gestión. No es lo mismo el tiempo de preproducción donde, en nuestro caso, incluye la búsqueda del invitado, agenda de la grabación y estructura del programa, que la etapa de grabación, que en sí misma no llega a una hora por episodio. Ni, por supuesto el tiempo dedicado a la edición y promoción. Preparación, organización y calendarización son imprescindibles...

For solo podcasters, leveraging platforms like Upwork or Fiverr to find freelancers can be a game-changer. It’s important to communicate your vision and expectations clearly to ensure the final product aligns with your podcast's brand. Additionally, creating a standard operating procedure (SOP) for tasks you delegate can save you a lot of time in the long run, ensuring consistency and quality across episodes.

Delegation amplifies productivity - it's about building a strong support system to elevate your content game. It's not about relinquishing control; it's about smart collaboration.

The only real way to grow is to leverage the strength of other people. Yes, you may be able to do everything. Great. Good for you. Why would you want to? You don't get extra points for hardest worker. When you start thinking about a show for the first time you should already be thinking about who can do this or that part of the work until you're left with tasks you simply cannot delegate. Work to that standard.

Hay muchas formas de organizar el proceso de creación de un podcast. Mi consejo es usar un gestor de proyectos y seguir estos 5 pasos. Si no sabes cuál elegir, prueba Trello. Es sencillo de usar y vale para una o mas personas. 1. Organiza el proceso en fases (listas). Las más comunes suelen ser Redacción, Producción, Grabación, Edición, Revisión, Publicación o Entrega. 2. Piensa en cada episodio del podcast como una tarjeta. Asigna un fecha de entrega a cada episodio (puede ser la de publicación) 3. A?ade una lista de tareas a realizar (checklist). 4. Si usas Google Drive, a?ade la carpeta de trabajo a cada episodio en la que subir todos los documentos, audios e imágenes. 5. Una vez terminada cada fase mueve la tarjeta a la siguiente.

consider adopting a project management tool, if you haven’t already. Tools like Trello, Asana, or Notion can help you track the progress of each episode from concept to publication. Setting up a visual workflow in these tools allows you to see at a glance what needs your attention next. Another tip is to allocate specific days or times for recording, editing, and other tasks related to your podcast. This routine can help you get into the right mindset more quickly, further optimizing your time.

It's also helpful to maintain a content bank of evergreen episodes that aren't time-sensitive, which you can publish during unforeseen circumstances. Additionally, communicate openly with your audience if delays are unavoidable. Listeners appreciate transparency and are often more understanding when they know what's happening behind the scenes.

Self-care is my top priority—it's like a warm hug for yourself, vital for inner and outer well-being. Whether it's a sunny walk, cozying up with a book, or deep breaths, it's all about self-pampering. Prioritizing self-care is like a spa day for your mind, body, and soul, keeping you energized, healthier, and mentally resilient. It manages stress, boosts mood, and enhances your ability to handle life's challenges. It's not just for you; it's about being the best for those you love. So, indulge guilt-free—you deserve it!

This may be a contrarian take but if you're building something important you should accept that you may not get to take the best care of yourself for a while. Most people think about self care as taking time for family, friends, etc. You may not get to do that. Yes, take care of your health, but understand that if what you're building is important then it's possible it's going to crowd out a lot of your personal life for a while. That's the price we all pay to build a business. The rewards come later.

For me, the morning ritual is indispensable: Morning rituals are like setting the stage for your day with a good vibe. They help clear your mind, boost energy, and set a positive tone. Whether stretching, meditating, or just sipping your favorite morning beverage, these rituals help you start your day on the right foot. They're like a little self-care package that promotes focus, reduces stress, and builds resilience. Plus, they allow you to reflect and set intentions for the day ahead. So, why not treat yourself to a morning ritual? It's like giving yourself a head start for a great day! It works!!