What do you do if you're a facility manager trying to identify tasks that can be delegated to others?

2 Prioritize Tasks

Once you've assessed the tasks at hand, prioritize them based on their impact on the facility's operations and strategic objectives. Tasks that directly affect the core functions of the facility or that have a significant impact on cost savings, compliance, or safety should generally remain under your direct supervision. Less critical tasks, or those that can be performed well with minimal oversight, should be moved to the top of your delegation list.

3 Select Delegates

Choosing the right team members to take on delegated tasks is critical. Look for individuals who have shown reliability, have the necessary skills, or express a willingness to learn. Consider each team member's current workload and capacity for additional responsibilities. Effective delegation involves matching tasks with employees' strengths and areas for growth, ensuring that they are both capable and motivated to take on new challenges.

4 Communicate Clearly

Communication is key when delegating tasks. Be clear about what you expect, including the scope of the task, deadlines, and any required standards or procedures. Provide the necessary resources and authority for team members to complete the tasks effectively. Establish open lines of communication so they feel supported and know they can come to you with questions or for guidance.

5 Monitor Progress

After delegating tasks, it's important to monitor progress without micromanaging. Set up regular check-ins or reporting mechanisms to stay informed about the status of delegated tasks. Use these opportunities to provide feedback, address any issues, and recognize achievements. This monitoring phase helps ensure that tasks are completed as expected and allows you to adjust delegation strategies as needed.

6 Adjust as Needed

Finally, be prepared to make adjustments. Delegation is not a set-and-forget process; it requires ongoing assessment and refinement. If a task isn't being completed to the desired standard, consider whether additional training is needed or if the task should be reassigned. Use the experience as a learning opportunity for both you and your team members to improve future delegation efforts.