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What do you do if you're a facilities engineer struggling to meet project deadlines due to procrastination?

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As a facilities engineer, you understand the complexity of managing multiple projects and ensuring that each one meets its deadline. Procrastination can be a significant hurdle in this process, leading to stress and potentially compromised project outcomes. Recognizing this challenge is the first step in overcoming it. You must identify the reasons behind your procrastination—be it a lack of motivation, a fear of failure, or simply being overwhelmed by the task at hand. Once you understand the root cause, you can begin to tackle it head-on.

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1 Recognize Triggers

To combat procrastination, you must first recognize what triggers this behavior. It could be a daunting task, unclear instructions, or even personal issues that distract you from work. Take a moment to reflect on when you're most likely to postpone tasks. Is it when facing complex technical problems or when administrative duties pile up? By pinpointing these moments, you can anticipate and prepare for them. Developing a proactive mindset is crucial, and recognizing triggers allows you to create strategies to avoid or manage them effectively.

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Danish mekrani

Project Manager leading major projects with sustainable practices expertise with PMP,RMP & CSM
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To combat procrastination as a facilities engineer, break tasks into smaller ones, set deadlines, eliminate distractions, use time management methods like the Pomodoro technique, share goals with a colleague for accountability, reflect on underlying reasons for procrastination, and celebrate progress to stay motivated. Addressing these aspects can enhance productivity and meet project deadlines efficiently.

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Mahesh Hariharan

???????? ?????????????????????? @ ???????????? ?????????????? ???????????????? ?????? ?????? ? Project / Quality Management ? Engineering Operations ? 32+ Years ? Techno-Commercial Leader ? Pharmaceutical Industry
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Procrastination may be also due to lack of prioritisation, because of which facility management people postpone the work and do irrelevant tasks.

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2 Set Clear Goals

Clear goal-setting is vital for keeping on track. Break down your projects into smaller, manageable tasks and set specific, achievable goals for each one. This makes the work less intimidating and provides a clear roadmap to follow. Ensure that these goals are SMART: Specific, Measurable, Achievable, Relevant, and Time-bound. By having a structured approach, you can monitor your progress and stay motivated. Celebrate small victories along the way to maintain a sense of accomplishment and momentum.

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3 Prioritize Tasks

Prioritizing tasks is a skill that can significantly improve your efficiency. Determine which projects or parts of a project are the most critical and tackle those first. This doesn't always mean starting with the largest or most challenging task; sometimes, completing quick wins can build momentum and confidence. Use tools like the Eisenhower Matrix to categorize tasks based on urgency and importance, helping you focus on what truly matters without getting sidetracked by less significant duties.

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Mahesh Hariharan

???????? ?????????????????????? @ ???????????? ?????????????? ???????????????? ?????? ?????? ? Project / Quality Management ? Engineering Operations ? 32+ Years ? Techno-Commercial Leader ? Pharmaceutical Industry
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Preparing a simple flow chart of tasks with side remarks for critical checks will be helpful to prioritise and completing tasks in full right first time

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4 Time Management

Effective time management is the backbone of meeting deadlines. Create a schedule that allocates specific time blocks for different tasks, including buffer periods for unexpected issues or creative thinking. Utilize techniques like the Pomodoro Technique, where you work for focused intervals followed by short breaks. This not only helps in maintaining concentration but also prevents burnout. Remember, it's not about working more hours; it's about working smarter within the hours you have.

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Mahesh Hariharan

???????? ?????????????????????? @ ???????????? ?????????????? ???????????????? ?????? ?????? ? Project / Quality Management ? Engineering Operations ? 32+ Years ? Techno-Commercial Leader ? Pharmaceutical Industry
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It really helps if you allocate time slots for specific tasks and focus on the particular tasks only during that period. This helps in detailing and attaining the allocated milestone.

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5 Seek Support

Remember, you're not alone. If you're struggling with procrastination, don't hesitate to seek support from colleagues or mentors. They can offer advice, help you brainstorm solutions, or even assist with some of your workload. In a field like facilities engineering, collaboration is often key to success. You may also find it beneficial to delegate certain tasks if possible, freeing up your time to focus on more critical aspects of your projects.

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Mahesh Hariharan

???????? ?????????????????????? @ ???????????? ?????????????? ???????????????? ?????? ?????? ? Project / Quality Management ? Engineering Operations ? 32+ Years ? Techno-Commercial Leader ? Pharmaceutical Industry
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It will also help if you allow someone to help you in cross checking your time sheet to keep you on track your schedule and milestones.

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6 Reflect and Adjust

Finally, take time to reflect on what strategies are working and which are not. Adjust your approach accordingly. Continuous improvement is part of being a successful facilities engineer. This could mean tweaking your schedule, finding new ways to stay motivated, or learning new skills to handle tasks more efficiently. Reflection is a powerful tool that can help you evolve your methods over time, ensuring that you meet deadlines and grow as a professional.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if you're a facilities engineer struggling to meet project deadlines due to procrastination?

1

2

3

4

5

6

7

1 Recognize Triggers

2 Set Clear Goals

3 Prioritize Tasks

4 Time Management

5 Seek Support

6 Reflect and Adjust

7 Here’s what else to consider

Facilities Engineering

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What do you do if you're a facilities engineer struggling to meet project deadlines due to procrastination?

1

2

3

4

5

6

7

1 Recognize Triggers

2 Set Clear Goals

3 Prioritize Tasks

4 Time Management

5 Seek Support

6 Reflect and Adjust

7 Here’s what else to consider

Facilities Engineering

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感谢您的反馈

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