What do you do if your workflow is constantly disrupted by interruptions and unexpected tasks?

The rule of thumb is: if its less than 2 minutes, do it immediately. If a longer task is really urgent, use methods to establish a border to possible distrupitions like closing the door to your office, use "dont disturb" mode in Teams, stay in homeoffice etc. until you finished that task. Even just switching to another desk where people don't expect you can be helpful. If it becomes overwhelming communicate early enough to colleagues and senior management, about the todos on your desk - transparency is key. If people offer help - don't refuse - accept the help and offer help back as soon as you have capacity.

1. Prioritize the important task. 2. Important to meet the deadline. 3. Prioritize the urgent task. 4. Plan the workflow. 5. If some extra time, complete the new tasks. Otherwise schedule them for later.

If there are constant interruptions, I'll try to take out some time to give it attention. If, able to fix it in that taken out time, well and good, else will resume the work that was prioritized and park the interruption for later.

When interruption strikes: Identify the source of interruption. Plan ahead and set boundaries. Manage your attention and energy. Handle interruptions effectively. Review and improve your process. Clarify and Continue. Acknowledge the Value and Return to Your Topic. Address It Directly.

é importante priorizar as tarefas, mas também importante perceber se a interrup??o é importante. Depois disso perceber como podemos encaixar no nosso dia de trabalho. Continua em frente!

Set Clear Goals: Define metas claras para suas atividades de contas a pagar e receber. Isso ajuda a manter o foco e priorizar as tarefas mais importantes. Use Time Management Tools: Utilize ferramentas de gest?o de tempo, como calendários, aplicativos de lista de tarefas (to-do lists) e cronogramas, para organizar suas atividades e cumprir prazos. Prioritize Tasks: Priorize as tarefas com base na urgência e importancia. Concentre-se nas atividades que têm o maior impacto nas finan?as da empresa. Minimize Distractions: Minimize distra??es no ambiente de trabalho, como notifica??es de redes sociais e e-mails n?o relacionados. Reserve um tempo dedicado exclusivamente às atividades de contas a pagar e receber.

Comunicación efectiva: Si las interrupciones provienen de otras personas, es importante comunicarles de manera clara y firme cuándo es un momento adecuado para abordar ciertos temas y cuándo no lo es. Si es posible, delegar algunas de las tareas inesperadas a otros miembros del equipo o a personas adecuadas para manejarlas.

Gest?o do tempo é a melhor técnica para manter o rendimento, aliados a isso uma comunica??o assertiva e clara com os colegas falando que n?o estará disponível. Com a gest?o do tempo ajuda a manter o foco, nessa gest?o uma técnica eficaz chama a pomodoro, defini foco total por 25 min e 5 de descanso, que inclusive nesses 5 min podem ser utilizados para dar aten??o rapidamente a demanda emergente. Mas claro manter a constancia para efetividade das ferramentas.

Be assertive - don’t always agree to do everything. You manage your time and decide about priorities. There is nothing wrong to say ?no” or offer another solution. Be polite, be kind and respectful. Explain that it’s not your bad will but the matter you have to prioritise. Maybe you could support someone later? Maybe you could recommend someone else? Try to not leave anyone helpless but replace your own initiative by giving a piece of advice and recommendations.

"Hello everyone, I'm in the middle of an important task that requires my full attention. If possible, I kindly request not to be interrupted for the time being. Thank you for your cooperation and understanding."

"Make the most of technology to minimize interruptions. Tools like email filters, phone's do-not-disturb feature, and productivity apps can streamline communication, automate tasks, and remind you of priorities, enabling better focus amidst disruptions."

Ser flexibles y estar dispuesto a ajustar el plan según sea necesario puede ser clave para lidiar con interrupciones inesperadas de manera efectiva. Analizar las interrupciones recurrentes y buscar formas de evitarlas en el futuro puede ayudar a mejorar el flujo de trabajo a largo plazo.

Avaliar o grau de urgência, para focar a energia em resolver problema, claro para n?o ser algo "enxugar gelo", pois gastara energia e tempo em algo n?o necessário, por isso definir um cronograma pode mitigar a perca de tempo, e dar andamento no projeto. Ser flexível n?o quer dizer disponível, mas equilibradamente devemos resolver problemas para o bom funcionamento dos processos administrativos.