As a leader, you have to balance your time between strategic planning and day-to-day operations. But how do you do that without compromising your vision or neglecting your team? Here are some tips to help you manage your time effectively and achieve your goals.
Before you dive into your tasks, take some time to identify and rank your priorities. What are the most important and urgent things you need to do? What are the long-term and short-term outcomes you want to achieve? How do they align with your organization's mission and values? By clarifying your priorities, you can focus your time and energy on what matters most and avoid distractions and procrastination.
Ante la dualidad de la planificación estratégica y las operaciones diarias, es crucial alinear tus roles y objetivos con tu jefe para garantizar coherencia y eficiencia. Una vez establecida esta alineación, recurre a la “visión sistémica de la matriz de prioridades” para definir tus tareas prioritarias, enfocándote especialmente en el cuadrante 2. Este enfoque te permite dedicar tiempo a actividades estratégicas y prevenir la urgencia constante.
Start with the day-to-day operations and prioritize your tasks from easy/less time consuming to hard/more time consuming. Tackle the tasks that you can quickly check off so you have time to focus on higher level strategy. Then go back to tackle the harder tasks. Repeat.
You don't have to do everything yourself. You have a team that can support you and share the workload. Learn to delegate and empower your team members to take on responsibilities and make decisions. This will free up your time for strategic planning and also boost their motivation and performance. To delegate effectively, you need to communicate clearly, set expectations, provide feedback, and trust your team.
Cuando el tiempo se divide entre planificación estratégica y operaciones diarias, es esencial empoderar al equipo delegando de forma inteligente tareas que estén alineadas con tus objetivos estratégicos. La visión sistémica de la matriz de prioridades sugiere delegar en el cuadrante 2 para cumplir con eficacia dichos objetivos.
One way to ensure that you have enough time for strategic planning and day-to-day operations is to block your time. This means setting aside specific chunks of time in your calendar for different types of tasks. For example, you can block an hour in the morning for strategic planning, two hours in the afternoon for meetings and emails, and an hour in the evening for reviewing and reflecting. By blocking your time, you can create a structure and rhythm for your work and avoid interruptions and multitasking.
N'oubliez pas de respecter votre horloge personnelle. Si vous êtes plus productif le matin, bloquez y les taches les plus ardues et sur des sessions plus longues, et inversement l'après-midi. Conna?tre son chronotype est capital pour que la technique des blocs de temps fonctionne au mieux.
Your time management plan is not set in stone. You have to review and adjust it regularly to adapt to changing circumstances and feedback. Monitor your progress and results, and evaluate how well you are spending your time. Are you meeting your deadlines and targets? Are you achieving your desired outcomes? Are you addressing the needs and expectations of your stakeholders? If not, what can you do to improve? By reviewing and adjusting your time management plan, you can optimize your performance and efficiency.
You don't have to manage your time alone. You can seek feedback and support from others who can help you improve your time management skills and practices. For example, you can ask your peers, mentors, or coaches for advice and tips on how they balance their time between strategic planning and day-to-day operations. You can also ask your team, customers, or partners for feedback on how they perceive your time management and how you can better serve them. By seeking feedback and support, you can gain valuable insights and perspectives that can enhance your time management.
Finally, don't forget to take care of yourself. Managing your time between strategic planning and day-to-day operations can be stressful and demanding. You need to maintain your physical, mental, and emotional well-being to perform at your best. Make sure you get enough sleep, exercise, nutrition, and relaxation. Also, set boundaries and limits to avoid burnout and overwork. By taking care of yourself, you can sustain your energy and motivation and enjoy your work.