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What do you do if your time management skills are hindering your productivity in Technological Innovation?

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Time management is a crucial skill for any professional, but especially for those who work in technological innovation. Technological innovation requires creativity, problem-solving, collaboration, and constant learning. It also involves dealing with uncertainty, complexity, and change. If you struggle with managing your time effectively, you may find yourself missing deadlines, losing focus, feeling overwhelmed, and compromising the quality of your work. This can hurt your reputation, your career prospects, and your personal well-being. So what can you do to improve your time management skills and boost your productivity in technological innovation? Here are some tips to help you out.

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André Nunes

CTO | CPO | Founder | Ex-McKinsey | Investidor Anjo | Consultor de tecnologia

1 Assess your current situation

The first step to improve your time management skills is to understand how you currently spend your time. You can use a tool like a time log, a calendar, or an app to track your activities for a week or two. This will help you identify how much time you spend on different tasks, projects, and goals. It will also reveal any patterns, habits, or distractions that affect your productivity. For example, you may notice that you spend too much time on low-priority tasks, or that you get interrupted frequently by emails or phone calls. You can use this information to plan your time more effectively and eliminate or reduce any time-wasters.

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André Nunes

CTO | CPO | Founder | Ex-McKinsey | Investidor Anjo | Consultor de tecnologia
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The first step should be developing a good understanding of the situation, and nothing better than a simple measurement to identify how you are managing your time. Start simple, use a physical or digital agenda and write down/catalog how your week. After identifying the main weekly activities, organize them in terms of how important you consider them to be versus how much time you spend with it. You can use a simple template like: Area | Activity | Weekly hours | Priority Just by doing that exercise, you will visualize your main opportunities on how to improve productivity and validate if you are spending time on the stuff that really matters.

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Pooja Singh, (PMP)?

Associate Director :: ISB | IIM-K| SAFe5LPM, CISM,CSM, SIAM(P),AWS SA, MS Azure expert SA, DevOps practitioner/ leader, ITIL V4 expert , Prince 2 practitioner, ToGaf SA,Lean six sigma Green belt certified professional !!
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Streamline workflows by eliminating distractions and optimizing processes. Regularly reassess and adjust schedules to improve efficiency. Invest in tools and resources that aid organization and time tracking. Seek feedback and support from mentors or colleagues to refine time management strategies further.To overcome time management challenges in technological innovation, start by identifying priorities and setting realistic goals. Break tasks into smaller, actionable steps and allocate specific time slots for each. Utilize tools like calendars and task managers to organize and track progress

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2 Prioritize your tasks and goals

The next step to improve your time management skills is to prioritize your tasks and goals according to their importance and urgency. You can use a framework like the Eisenhower matrix, which divides your tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. You should focus on the tasks that are urgent and important first, then plan ahead for the tasks that are important but not urgent. You should delegate or outsource the tasks that are urgent but not important, and eliminate or minimize the tasks that are neither urgent nor important. This will help you allocate your time and resources more efficiently and effectively.

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Paulo Roberto Chiniara Batuta

Executivo atuando em Transforma??o Digital, especialista em plataformas tecnológicas, Arquitetura de Solu??es e Sistemas em Mainframe, Plataformas Digitais nas indústrias de Banking, Cart?es, Educa??o e Saúde.
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Se minhas habilidades de gest?o de tempo est?o prejudicando minha produtividade em inova??o tecnológica, eu simplifico priorizando tarefas importantes, definindo metas alcan?áveis e usando técnicas de gerenciamento de tempo. Também considero delegar tarefas e revisar regularmente meu processo de trabalho para fazer ajustes necessários.

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3 Set SMART goals and deadlines

The third step to improve your time management skills is to set SMART goals and deadlines for your tasks and projects. SMART stands for specific, measurable, achievable, relevant, and time-bound. This means that your goals should be clear, quantifiable, realistic, aligned with your vision and values, and have a defined timeframe. For example, instead of saying "I want to learn a new skill", you could say "I want to complete an online course on Python programming by the end of the month". Setting SMART goals and deadlines will help you stay focused, motivated, and accountable for your results.

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4 Break down large tasks and projects

The fourth step to improve your time management skills is to break down large tasks and projects into smaller and manageable chunks. This will help you avoid feeling overwhelmed or procrastinating on complex or challenging assignments. You can use a technique like the Pomodoro method, which involves working on a task for 25 minutes, then taking a 5-minute break, and repeating this cycle four times before taking a longer break. You can also use a tool like a Gantt chart, which shows the sequence and duration of different tasks and subtasks within a project. Breaking down large tasks and projects will help you organize your work, track your progress, and achieve your goals.

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5 Use technology to your advantage

The fifth step to improve your time management skills is to use technology to your advantage. Technology can be a double-edged sword when it comes to productivity. It can either help you or hinder you, depending on how you use it. You can use technology to help you by using apps, tools, or software that can automate, streamline, or simplify your tasks and processes. For example, you can use a tool like Trello, which is a project management and collaboration platform that allows you to create boards, lists, and cards for your tasks and projects. You can also use a tool like Evernote, which is a note-taking and organization app that allows you to capture, store, and access your ideas and information. Using technology to your advantage will help you save time, reduce errors, and improve quality.

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Paulo Roberto Chiniara Batuta

Executivo atuando em Transforma??o Digital, especialista em plataformas tecnológicas, Arquitetura de Solu??es e Sistemas em Mainframe, Plataformas Digitais nas indústrias de Banking, Cart?es, Educa??o e Saúde.
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Utilize aplicativos e softwares de gest?o de tarefas, como Trello, Asana ou Todoist, para organizar suas atividades, definir prioridades e acompanhar o progresso. Calendários Digitais: Use calendários digitais, como Google Calendar ou Outlook, para agendar compromissos, reuni?es e prazos, e configure lembretes para ajudá-lo a manter-se atualizado sobre suas obriga??es. Técnicas de Pomodoro: Experimente aplicativos de técnicas de Pomodoro, como Focus Booster ou Forest, para dividir seu tempo em períodos de trabalho focado intercalados com breves intervalos de descanso, o que pode aumentar sua concentra??o e produtividade. Automa??o de Tarefas Repetitivas: Automatize tarefas repetitivas usando ferramentas como Zapier.

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6 Review and adjust your time management strategy

The sixth step to improve your time management skills is to review and adjust your time management strategy regularly. Time management is not a one-time activity, but a continuous process of learning and improvement. You should evaluate your performance, feedback, and outcomes periodically and see what works and what doesn't. You should also be flexible and adaptable to changing circumstances and priorities. You should be open to trying new methods, tools, or techniques that can enhance your productivity and efficiency. Reviewing and adjusting your time management strategy will help you optimize your results and achieve your goals.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Paulo Roberto Chiniara Batuta

Executivo atuando em Transforma??o Digital, especialista em plataformas tecnológicas, Arquitetura de Solu??es e Sistemas em Mainframe, Plataformas Digitais nas indústrias de Banking, Cart?es, Educa??o e Saúde.
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Considere também o uso de aplicativos de bloqueio de distra??es, armazenamento em nuvem para compartilhamento de documentos, plataformas de aprendizado online, ferramentas de feedback contínuo, aplicativos de medita??o para redu??o do estresse, e plataformas de gerenciamento de projetos colaborativos. Essas ferramentas podem ser aliadas poderosas na gest?o de tempo e aumento da produtividade em projetos de inova??o tecnológica.

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What do you do if your time management skills are hindering your productivity in Technological Innovation?

1

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3

4

5

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1 Assess your current situation

2 Prioritize your tasks and goals

3 Set SMART goals and deadlines

4 Break down large tasks and projects

5 Use technology to your advantage

6 Review and adjust your time management strategy

7 Here’s what else to consider

Technological Innovation

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What do you do if your time management skills are hindering your productivity in Technological Innovation?

1

2

3

4

5

6

7

1 Assess your current situation

2 Prioritize your tasks and goals

3 Set SMART goals and deadlines

4 Break down large tasks and projects

5 Use technology to your advantage

6 Review and adjust your time management strategy

7 Here’s what else to consider

Technological Innovation

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