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What do you do if your team is overwhelmed by stress and pressure in import/export operations?

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In the fast-paced world of import/export operations, stress and pressure can quickly overwhelm a team. Navigating through complex regulations, managing logistics, and maintaining customer satisfaction are daunting tasks that require resilience and strategic thinking. When your team is under such strain, it's crucial to step back and address the situation head-on. By taking proactive measures, you can alleviate stress, boost morale, and keep your operations running smoothly. Remember, a stressed team is less productive, so prioritizing their well-being is not just compassionate—it's smart business.

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Juan Diego Cano García

Convierto regulaciones complejas en oportunidades de negocio | Comercio internacional | Derecho aduanero | Relaciones…

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Jenny Katherine Vasquez Duarte

Gerente de Importaciones | Comercio Exterior | Comercio Internacional | Agentes de carga | Negocios con Asia |…
Jose Cidreira

Lideran?a de Pessoas | Logística | O&M | Gest?o de Processos | Porto | Inova??o | Modelo de Gest?o | Planejamento |…

1 Assess Stress

To effectively manage stress in your import/export team, start by identifying the root causes. Engage with your team members through one-on-one conversations or group meetings to understand their concerns. Are deadlines too tight? Is the workload unreasonable? Maybe there's a lack of resources or training. By pinpointing specific stressors, you can tailor your approach to address these issues directly. Remember, open communication is key; ensure your team feels heard and supported.

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Jose Cidreira

Lideran?a de Pessoas | Logística | O&M | Gest?o de Processos | Porto | Inova??o | Modelo de Gest?o | Planejamento | Auditoria | PCM | TPM
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Prioritize and delegate tasks based on team capabilities. Foster open communication for early problem detection and collaborative solution finding. Provide necessary resources and support, including training and technology. Encourage breaks to prevent burnout and boost long-term productivity. Implement workplace wellness practices, including employee assistance programs, team building activities, professional development opportunities, and mental health benefits.

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Ashish Devrani

I TRANSFORM Your ??: Business, Physique & Personal Brand. International Business Specialist | Fitness Coach. Building INCuero - The Leather Apparels Exporter - Launching soon.
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If your import/export team is overwhelmed by stress and pressure, consider these steps: 1. Assess the Situation: Determine the root causes of stress and pressure within the team. 2. Open Communication: Encourage team members to express their concerns and feelings openly. 3. Provide Support: Offer resources such as counseling services or stress management workshops. 4. Delegate Tasks: Distribute workload evenly and consider outsourcing tasks if necessary. 5. Promote Work-Life Balance: Encourage breaks, flexible scheduling, and time off to prevent burnout. 6. Foster Team Cohesion: Build a supportive team environment where members can rely on each other for assistance and collaboration.

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Rogéria C.

Freight Forwarding | SME Ocean Transportation | Import-Export | Compliance | Customer Service & Mastering the Complaint-Handling Process | Strengths Champion | Postgraduate Intl Business & Foreign Trade |
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Em qualquer negócio, as situa??es mais comuns que geram estresse s?o: - Excesso de trabalho por falta de pessoas para executar o volume de trabalho necessário; - Excesso de trabalho e frustra??o gerados por pessoas em papéis e fun??es inadequadas; - Falta de recursos tangíveis como uso de tecnologia apropriada, equipamentos e treinamentos; - Gerenciamento/administra??o ruim, sendo esse fator o principal causador de todos os problemas anteriores Conversas frequentes e significativas entre gestores e funcionários, juntamente com uma cultura baseada em integridade, responsabilidade e confian?a corroboram e minimizam as quest?es de estresse nos ambientes corporativos.

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2 Streamline Processes

Once you've identified the stress triggers, it's time to streamline your import/export operations. Evaluate your current processes and identify areas for improvement. Could automation help with repetitive tasks? Are there bottlenecks that can be eliminated? Streamlining doesn't mean cutting corners; it's about making your team's work more efficient and less stressful. By simplifying procedures, you can reduce errors, save time, and allow your team to focus on the tasks that truly require their expertise.

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Rogéria C.

Freight Forwarding | SME Ocean Transportation | Import-Export | Compliance | Customer Service & Mastering the Complaint-Handling Process | Strengths Champion | Postgraduate Intl Business & Foreign Trade |
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Comece com boas perguntas e reflex?es para que ideias e solu??es possam surgir. Conversar com as pessoas e a equipe com o objetivo genuíno de entendimento das dificuldades e frustra??es ajudará na busca da resolu??o do desafio(s). Ter clareza das fases dos processos, tarefas, atividades e, como cada pessoa contribuirá com seus pontos fortes, habilidades e experiências para entrega dos resultados esperados ajudará na compreens?o do que precisa ser ajustado e/ou modificado. Pequenos ajustes tais como a pessoa no lugar e atividade certa fará toda a diferen?a.

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3 Time Management

Effective time management is critical in reducing stress levels. Help your team prioritize their tasks and set realistic deadlines. Consider implementing tools and techniques like the Eisenhower Matrix to distinguish between urgent and important tasks. Encourage your team to break down large projects into manageable chunks, and provide training on time management if necessary. A well-organized schedule can prevent last-minute rushes and the stress that comes with them.

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Jenny Katherine Vasquez Duarte

Gerente de Importaciones | Comercio Exterior | Comercio Internacional | Agentes de carga | Negocios con Asia | Incoterms | Compras Internacionales | Importaciones-Exportaciones | Giros al Exterior | SAP | Power BI|Oracle
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En mi experiencia le ha funcionado muy bien organiza las tareas según su urgencia e importancia. Delegar responsabilidades adecuadamente para evitar la sobrecarga de trabajo, debemos ser justos.y equitativos con cada uno de los integrantes de nuestro equipo de trabajo, ya que cada uno repesenta un engranaje para el éxito.

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4 Support Systems

Building robust support systems within your team is essential. This includes both peer support and access to management. Encourage team members to collaborate and offer help to one another, fostering a supportive work environment. As a manager, be approachable and available to discuss any issues your team might face. Additionally, consider establishing a mentorship program or regular check-ins to ensure ongoing support and guidance.

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5 Health First

Never underestimate the importance of physical and mental health in managing stress. Encourage your team to take regular breaks, exercise, and maintain a healthy work-life balance. Consider offering wellness programs or resources to support their well-being. A healthy team is more resilient and better equipped to handle the pressures of import/export operations. Remember, when your team feels good, they perform better.

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Juan Diego Cano García

Convierto regulaciones complejas en oportunidades de negocio | Comercio internacional | Derecho aduanero | Relaciones públicas
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Te voy decir una verdad incómoda: todos somos reemplazables El comercio exterior es demandante Todo el tiempo y en todas partes están ocurriendo cosas ... y la mayoría no son importantes, pero le damos cierta connotación de urgencia que nos estresa Tu vida es más importante que el trabajo Aprende a construir límites y disfruta de lo que haces

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Jenny Katherine Vasquez Duarte

Gerente de Importaciones | Comercio Exterior | Comercio Internacional | Agentes de carga | Negocios con Asia | Incoterms | Compras Internacionales | Importaciones-Exportaciones | Giros al Exterior | SAP | Power BI|Oracle
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Cuando teníamos situaciones de mucha presión me funcionó hacer una reunión peque?a fuera de la oficina. Un cafe y una charla tranquila nos llenaba de energía y nuevas ideas. El descanso es crucial para mantener la productividad y reducir el estrés. Animar a tu equipo a tomar pausas breves durante el día es importante para mantener la motivación y llegar al éxito.

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Luis Eduardo Blanco Camacho

Asesor Empresarial : comercio exterior, cambiario, zonas francas, LAFT/PTEE, Oficial de Cumplimiento
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“Vivir para trabajar” no debe ser el axioma del ser humano. Trabajar es parte del equilibrio humano, sin convertirlo en su principal razón.

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6 Training Opportunities

Lastly, providing training opportunities can greatly alleviate stress. Ensure your team is well-versed in the latest industry standards, technologies, and best practices in import/export operations. Training not only builds confidence but also empowers your team to handle challenges more effectively. Investing in your team's skills is an investment in the smooth operation of your business.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jenny Katherine Vasquez Duarte

Gerente de Importaciones | Comercio Exterior | Comercio Internacional | Agentes de carga | Negocios con Asia | Incoterms | Compras Internacionales | Importaciones-Exportaciones | Giros al Exterior | SAP | Power BI|Oracle
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Crear un entorno donde los miembros del equipo se sientan apoyados y valorados. La comunicación abierta y el reconocimiento son clave. En mi equipo de trabajo teníamos tanta confianza que nunca tuvimos conflictos por asumir algún error, ellos entendían que su líder los apoyaba y que entre todos buscariamos una solución, además esta experiencia les permitía aprender de sus fallas y jamás repetirlos. Debemos entender que si uno quiere gente comprometida así mismo debemos ser lideres responsables y motivadores celebrando los aciertos de nuestros colaboradores.

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What do you do if your team is overwhelmed by stress and pressure in import/export operations?

1

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3

4

5

6

7

1 Assess Stress

2 Streamline Processes

3 Time Management

4 Support Systems

5 Health First

6 Training Opportunities

7 Here’s what else to consider

Import/Export Operations

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What do you do if your team is overwhelmed by stress and pressure in import/export operations?

1

2

3

4

5

6

7

1 Assess Stress

2 Streamline Processes

3 Time Management

4 Support Systems

5 Health First

6 Training Opportunities

7 Here’s what else to consider

Import/Export Operations

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