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Last updated on 2024年4月23日

What do you do if your productivity in ERP is hindered by procrastination?

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Enterprise Resource Planning (ERP) systems are integral to the seamless operation of businesses, streamlining processes and enhancing efficiency. However, when procrastination creeps in, it can significantly hamper your productivity within these complex systems. You might find yourself delaying important tasks, which can lead to a backlog of work and potentially cause a ripple effect of inefficiency throughout your organization. Understanding how to tackle procrastination is critical to maintaining optimal performance in ERP and ensuring that business operations run smoothly.

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Nathan Essay

ERP Consultant and Sr. Odoo Developer

1 Identify Causes

To combat procrastination within ERP, it's essential to first pinpoint the root causes. Procrastination often stems from feeling overwhelmed by the complexity of ERP tasks or a lack of clarity about what needs to be done. Take time to break down large projects into manageable tasks and set clear, achievable goals. By understanding what triggers your procrastination, you can develop targeted strategies to overcome it. This might involve restructuring your work environment, refining your to-do lists, or seeking additional training to better navigate the ERP system.

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Peter Rossing

Supply Chain Coordinator
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Never underestimate the power of sparring with a manager or team member - even if they don't have your expertise within the field. Sometimes just the act of explaining the problem to someone else can trigger you to think of the project from a new angle, or with better perspective. With complex problems, I frequently speak aloud the problem to myself, as if describing it to someone.

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Globe3 ERP

Digital Marketing Specialist at TNO Systems Pte Ltd (Globe3 ERP)
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Procrastination often arises when deadlines are too far off or ambiguous. By establishing clear and achievable project timelines, team members are more likely to stay focused and motivated to meet milestones.

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2 Set Priorities

Once you understand why you're procrastinating, it's crucial to prioritize your tasks within the ERP system. Evaluate the importance and urgency of each task and arrange them accordingly. Focus on high-impact activities that align with your business objectives. Setting priorities helps you to stay on track and reduces the temptation to put off significant tasks. Remember, not everything can be a top priority; be realistic about what you can achieve and allocate your time and resources effectively.

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Peter Rossing

Supply Chain Coordinator
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What makes prioritization tricky specifically within ERP systems, is most tasks have a vague time requirement from the start. Prioritizing a 1-hour task for a 13-hour task is easy, but the complexities, bureaucracies, and likely issues of ERP means most first time tasks can be anywhere from 1-14 hours. When prioritizing ERP tasks and projects, consider the chances each task can be unduly delayed: - How many people have to react correctly? - How many systems need to communicate? - How many formats can your data be presented with? Higher numbers to any of these can delay the task. Consider prioritizing projects with set deadlines early, or to outright scrap unimportant projects with too many unknowns.

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3 Time Management

Effective time management is a cornerstone of productivity in ERP. Establish a structured schedule with dedicated time slots for different tasks and stick to it. Utilize time management techniques such as the Pomodoro Technique, where you work for a set period, usually 25 minutes, followed by a short break. This method can help maintain focus and prevent burnout. Additionally, consider using ERP's built-in tools to set reminders and deadlines, ensuring that you're always aware of upcoming tasks and their due dates.

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Nathan Essay

ERP Consultant and Sr. Odoo Developer
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Effective time management is crucial for ERP system productivity. By understanding which tasks are complex, time-consuming, or critical, we can accurately assign resources and ensure projects are delivered faster and stay on schedule. This approach optimizes workflow, prevents delays, and ultimately leads to a successful ERP implementation.

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Rachad GHALMI

ERP Trainer
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Time management in most ERPs comes down eventually to how good you master it. In theory, you should spend more time today learning about it, in order to spend less time tomorrow applying it. If a task you do ever day takes an hour to accomplish, spend 4 even 5 hours trying to find ways to speed it up. You'll find the time can be reduced by even 70% or more depending how good at it you become.

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4 Minimize Distractions

In an ERP environment, distractions can be a significant hindrance to productivity. It's important to create a workspace that minimizes interruptions and allows you to concentrate fully on your tasks. If possible, use features within the ERP system that limit notifications to only the most critical alerts. Also, communicate with your team about your focused work periods so they can support you by reducing unnecessary interruptions. The less you're distracted, the more you can accomplish in the time you have.

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Peter Rossing

Supply Chain Coordinator
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Cleanliness in your workspace! 1. Number your tasks / links / transactions according to category or priority. 2. List views are always easier to read and find what you're looking for within. 3. Maintain the above two - add new points within the right category, and remove obsolete ones.

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5 Accountability Partners

Having an accountability partner can be a powerful motivator in overcoming procrastination within ERP. Share your goals and deadlines with a colleague or supervisor who can check in with you periodically. This sense of accountability can encourage you to stay on task and make progress. Your partner can also provide support and guidance when you're struggling with specific aspects of the ERP system, helping you to navigate challenges more effectively.

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6 Reflect and Adjust

Finally, take time to regularly reflect on your productivity in ERP. Assess what strategies are working well and identify areas where you can improve. Be open to adjusting your approach as needed. Continuous reflection and adjustment are key to developing a sustainable workflow that keeps procrastination at bay. Whether it's tweaking your schedule, setting more realistic goals, or seeking further training in ERP, being adaptable will help you maintain high productivity levels.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your productivity in ERP is hindered by procrastination?

1

2

3

4

5

6

7

1 Identify Causes

2 Set Priorities

3 Time Management

4 Minimize Distractions

5 Accountability Partners

6 Reflect and Adjust

7 Here’s what else to consider

Enterprise Resource Planning (ERP)

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What do you do if your productivity in ERP is hindered by procrastination?

1

2

3

4

5

6

7

1 Identify Causes

2 Set Priorities

3 Time Management

4 Minimize Distractions

5 Accountability Partners

6 Reflect and Adjust

7 Here’s what else to consider

Enterprise Resource Planning (ERP)

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