What do you do if your presentations need to be easily customized?

1 Use a template

A template is a pre-designed layout, theme, and format for your presentation that you can apply to any slide or file. Using a template can help you save time, maintain a coherent style, and avoid formatting mistakes. You can create your own template or use one of the many available online or in your presentation software. A good template should have a clear structure, a consistent color scheme, and appropriate fonts and images.

2 Use placeholders

Placeholders are empty spaces or boxes on your slides that you can fill with text, images, charts, or other elements. Placeholders can help you organize your content, align your elements, and adjust your layout. You can use placeholders to mark the areas where you need to insert specific information, such as names, dates, numbers, or examples. You can also use placeholders to create reusable slides that you can copy and paste into different presentations.

3 Use variables

Variables are symbols or codes that represent dynamic or changing information in your presentation. Variables can help you automate the process of updating and customizing your content. You can use variables to insert data from external sources, such as spreadsheets, databases, or web pages. You can also use variables to display information based on conditions, such as time, location, or audience. For example, you can use a variable to show the current date, the name of the city where you are presenting, or the name of the person who is viewing your presentation.

5 Use notes

Notes are text or comments that you can add to your slides to provide additional information, guidance, or feedback. Notes can help you prepare and deliver your presentation more effectively. You can use notes to remind yourself of key points, questions, or transitions. You can also use notes to share your thoughts, insights, or suggestions with your collaborators, clients, or reviewers. For example, you can use notes to explain the logic behind your choices, to highlight the benefits of your proposal, or to request feedback on your draft.

6 Use tools

Tools are features or functions in your presentation software that can help you create and customize your presentations more easily and efficiently. Tools can help you perform various tasks, such as editing, formatting, animating, or exporting your slides. You can use tools to enhance your design, add interactivity, or optimize your file size. You can also use tools to check your spelling, grammar, or accessibility. For example, you can use tools to crop your images, add transitions, or convert your presentation to a PDF file.