What do you do if your presentation team is struggling with time management?

Less IS more! Many presenters get side tracked into trying to deliver or support every word of text on a slide, and in the process lose both the audience and their core message. Reduce each slide to the core message(s) - and lose the ancillary detail which can be verbalised (if needed) later.

Communicate clearly on the time given to each of the presenting parties. Highlight the importance of proper time keeping, in order not to affect others. And reaffirm to them that given a period of time, the purpose is to catch interest and hook the attention of the listeners. There could always be follow up opportunities after the initial presentation.

As you delegate tasks and duties challenge back the timeframe that they can do the job As time compresses, subtle check to make sure progress is being done in a timely manner Availability of extra help as needed time is being too short Step and be with each member of your tech group You might see the time is too short, and you need to expand the timeslot Actual skills and talents people have success

One can only do so much. Together we can create more. Task delegation avoids burnout of one, empowers others to take ownership and ensures work is best suited for certain individuals.

Delegate and make sure your team members understand the scope of the project and the deadlines they need to meet. Clearly communicate the expectations and hold them accountable for meeting them. Establish deadline for each task and keep everyone on track.

Avoid adhoc adjustments and changes. Keep the progress in tact. Regular milestones and check ins are crucial to keep the momentum high. When there is consistent progress, we become motivated.

Hold regular check-ins with your team members to monitor their progress and identify any issues or roadblocks. This will help you address any problems early on and keep the project on track. Set milestones and track them closely.

Rehearsing together helps create the team synergy. Other people could help comment on the presentation style. And also, when rehearsing together, we could simulate the actual presentation that individual presentation couldn't- such as transition of points and handling questions.

Often, less is more. Increasing the speed and pace of presentation to fit into the allocated time may not be ideal. Instead, consider what could be summarized or trimmed. The rest of the presentation points could be included in the appendix.

Use time management tools such as calendars, to-do lists, and project management software to help your team members stay organized and on track. Be flexible and adjust as needed when managing time for a presentation.

When rehearsing, review the entire presentation and identify places where you can cut or drastically reduce the amount of time spent there. This way, if you are in the middle of your presentation and notice you’re running short on time you and your team have a plan for how to get back on track, you know you are making space for only the most relevant materials, and it comes across as a natural part of the presentation rather than an ad hoc change

If your team are essentially delivering the same presentation (albeit with a few tweaks) time after time, the presentation will inevitably become more slick - and quicker - over time anyway. So don't panic if the original delivery is a little slow, that will change as they become more familiar with the content and audience reactions.

Celebrate Milestones and celebrate your team's accomplishments and milestones along the way. This will help keep them motivated and engaged in the project.