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What do you do if your game development team is struggling to set realistic deadlines?

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Setting deadlines in game development can be a daunting task. It requires a deep understanding of the project scope, team capabilities, and potential roadblocks. When your team is struggling to set realistic deadlines, it's crucial to reassess your approach. This not only helps in delivering quality games on time but also in maintaining team morale and productivity. The gaming industry is fast-paced and competitive, making effective deadline management a vital skill. In the following sections, you'll find strategies to help your team set achievable deadlines and keep your project on track.

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Olena Konstantynova

Lead Artist at RetroStyle Games
Dinesh Sehgal

Building Tech Solutions For Games and Animation | 20+ Years in AVGC | Game Art Consultant | Founder @ WAYU
Mohammadreza Peykhosh

Software Engineering | Unity Developer @ Medrick FZE

1 Assess Scope

Assessing the scope of your game is the first step to setting realistic deadlines. This involves a thorough analysis of the game's features, complexity, and the amount of work required. It's important to break down the project into smaller, manageable tasks and estimate the time needed for each. Remember that over-scoping can lead to unrealistic expectations. Ensure that your team understands the game's vision and the work involved, which will allow for more accurate time estimations and a clearer development roadmap.

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Dinesh Sehgal

Building Tech Solutions For Games and Animation | 20+ Years in AVGC | Game Art Consultant | Founder @ WAYU
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Usually an overwhelming scope in a game is one of the reason for the struggle in setting up the deadline. Initially simple ideas rapidly transform into ambitious projects, and we soon find ourselves unsure of which ideas to prioritize. To tackle this, I've found it best to have everyone lay all their ideas out on paper, and then categorize these into three distinct lists: - Must-Have List: Essential features necessary for the game’s core functionality. - Good-to-Have List: Beneficial features that enhance gameplay but aren’t essential. - Nice-to-Have List: Desirable features that, if resources permit, we could include. This method helps us focus more on the important task and set the deadlines accordingly.

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Farrukh Amir

Level Up with Expert Unity Game Dev ???| Specializing in 2D, 3D, AR & VR | Powered by 20+ Client Successes | Explore Your Idea with Me ??
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1. Prioritize Features: Analyze and prioritize game features. Trim complexity. 2. Task Breakdown: Divide into smaller tasks. Estimate realistically. 3. Beware Over-Scoping: Set boundaries. Grand ideas lead to missed deadlines. 4. Team Alignment: Ensure shared vision. Misalignment causes delays. Remember, realistic deadlines lead to better outcomes. Happy game-making! ????

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2 Prioritize Tasks

Once the scope is clear, prioritizing tasks is essential. Identify which features are core to the game's functionality and which can be considered additional or 'nice-to-have'. This helps in creating a Minimum Viable Product (MVP) – the smallest version of the game that still delivers value to players. By focusing on the MVP first, your team can set milestones for critical tasks and avoid getting sidetracked by less important features. Prioritization ensures that the team works on what matters most, making it easier to set and meet deadlines.

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3 Monitor Progress

Regularly monitoring progress against your deadlines is key. Use project management tools to track task completion and adjust timelines as necessary. It's vital to have frequent check-ins with your team to discuss any challenges they're facing. This proactive approach allows you to spot potential delays early and take corrective action. Encouraging open communication about progress helps in maintaining transparency and accountability, which are critical for meeting deadlines in the gaming industry.

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Olena Konstantynova

Lead Artist at RetroStyle Games
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Frequent team check-ins foster a culture of transparency and prompt identification of obstacles, allowing for timely interventions. This approach not only ensures that deadlines are more achievable but also builds a supportive team environment where challenges are addressed collaboratively and efficiently. However, it's important to balance the frequency of these check-ins to avoid micromanagement, which can hinder creativity and productivity.

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4 Manage Resources

Effective resource management is crucial for meeting deadlines. This means allocating the right amount of manpower, tools, and budget to each task. Sometimes, unrealistic deadlines stem from a lack of resources rather than a lack of effort. Evaluate your team's workload and consider hiring additional staff or outsourcing certain tasks if necessary. Ensuring your team has access to the resources they need will help them work efficiently and stick to the set deadlines.

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Olena Konstantynova

Lead Artist at RetroStyle Games
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Properly allocating resources - manpower, tools, and budget - can prevent many common pitfalls associated with unrealistic deadlines. Often, these issues arise from resource constraints rather than team effort. Regularly assessing the team's workload and resource needs allows for timely adjustments, such as hiring additional staff or outsourcing tasks.

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5 Adjust Expectations

If deadlines are consistently missed, it may be time to adjust expectations. This could mean scaling back game features, extending timelines, or both. It's important to have honest conversations with stakeholders about what is achievable within the given constraints. Adjusting expectations isn't a sign of failure; it's a realistic approach to game development that prioritizes quality and team well-being over rushing to meet impossible deadlines.

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6 Implement Changes

Finally, implementing changes based on your assessments and adjustments is vital for future success. This could involve changing project management methodologies, improving communication channels, or providing additional training for your team. Learning from past deadline challenges and adapting your strategies will help in setting more realistic deadlines moving forward. Continuous improvement is a hallmark of successful game development teams.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Mohammadreza Peykhosh

Software Engineering | Unity Developer @ Medrick FZE
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It is important for a team to have an error coefficient to set a realistic deadline. Without it, the team may become burned out and unable to complete necessary tasks.

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What do you do if your game development team is struggling to set realistic deadlines?

1

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3

4

5

6

7

1 Assess Scope

2 Prioritize Tasks

3 Monitor Progress

4 Manage Resources

5 Adjust Expectations

6 Implement Changes

7 Here’s what else to consider

Gaming Industry

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What do you do if your game development team is struggling to set realistic deadlines?

1

2

3

4

5

6

7

1 Assess Scope

2 Prioritize Tasks

3 Monitor Progress

4 Manage Resources

5 Adjust Expectations

6 Implement Changes

7 Here’s what else to consider

Gaming Industry

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