What do you do if your facility management team is overwhelmed with tasks?

2 Delegate and collaborate

One of the most effective ways to reduce your workload and stress is to delegate and collaborate with others. You don't have to do everything by yourself or take on more than you can handle. You can leverage the skills and expertise of your team members, colleagues, or external partners to share the workload and achieve better results. However, delegating and collaborating require clear communication, trust, and feedback. You need to define the scope, expectations, and deadlines of each task, as well as monitor the progress and quality of the work.

3 Prioritize and plan

Another key strategy to manage your workload and stress is to prioritize and plan your tasks according to their urgency and importance. You can use tools like the Eisenhower matrix or the ABCDE method to categorize your tasks and decide which ones to do first, which ones to schedule for later, which ones to delegate or outsource, and which ones to eliminate or minimize. By prioritizing and planning your tasks, you can focus on the most valuable and impactful activities and avoid distractions and procrastination.

4 Set boundaries and limits

A crucial aspect of maintaining your work-life balance is to set boundaries and limits for yourself and others. You need to respect your own time, energy, and well-being, as well as communicate them clearly to your clients, managers, and team members. You can do this by setting realistic goals and expectations, saying no to unreasonable requests or demands, avoiding overcommitment or multitasking, and creating a schedule that allows you to have enough rest, breaks, and personal time.