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What do you do if your ERP project is plagued by scope creep?

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Enterprise Resource Planning (ERP) projects are complex endeavors that can transform your business operations. However, a common challenge you might face is scope creep—the expansion of a project outside its original objectives, often leading to increased costs and delayed timelines. Without proper management, scope creep can derail your ERP implementation, but fear not! By understanding how to identify and address it, you can keep your project on track and ensure that your investment in ERP technology pays off.

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Gabriel José de Souza

Transforma??o em Suprimentos | Strategic Sourcing | Supply Chain | IA Aplicada em Suprimentos | Gest?o de Estoques
Neeraj Singh

Senior Associate Consultant at Infosys
Eid Mostafa, MBA

?????????????? ???????????????? | MBA Corporate Finance | IMA CMA P1, FP&A | ACCA DipIFR,FinTech, IA, BV & PFM | CFA IF…

1 Identify Creep

The first step in combating scope creep in your ERP project is to recognize it early. Scope creep can manifest as additional features, processes, or functions that were not part of the initial plan. It's crucial to have a clear project scope outlined from the start, which includes specific goals, deliverables, and deadlines. Regularly review this scope with your project team and stakeholders to ensure that any proposed changes are necessary and aligned with the project's objectives. Vigilance in this area allows you to nip potential scope creep in the bud before it becomes a larger issue.

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Gabriel José de Souza

Transforma??o em Suprimentos | Strategic Sourcing | Supply Chain | IA Aplicada em Suprimentos | Gest?o de Estoques
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Reconhecer precocemente o aumento de escopo é realmente fundamental para combater seus efeitos negativos em projetos de ERP. Estabelecer um escopo de projeto claro desde o início, com metas, entregas e prazos definidos, é crucial. Regularmente revisar esse escopo com a equipe e partes interessadas ajuda a identificar qualquer desvio e garantir que as mudan?as propostas estejam alinhadas com os objetivos do projeto. Manter essa vigilancia permite que você corte o potencial aumento de escopo antes que ele se torne um problema maior, mantendo assim o projeto dentro do cronograma e do or?amento estabelecidos.

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Neeraj Singh

Senior Associate Consultant at Infosys
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In order to detect scope creep in an ERP (Enterprise Resource Planning) project, one must be alert and have a firm grasp of the project's initial goals and parameters. These are a few techniques to spot scope creep. Baseline Comparison: Make regular comparisons between the project's present status and the original requirements and scope outlined in the project plan. Any departures from the standard may be a sign of scope creep. Regular Reviews:To evaluate progress and spot any additions or modifications to the project scope made since the last review, conduct periodical project reviews.

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Eid Mostafa, MBA

?????????????? ???????????????? | MBA Corporate Finance | IMA CMA P1, FP&A | ACCA DipIFR,FinTech, IA, BV & PFM | CFA IF | CFI FMVA, CBCA, CMSA, FPWM & BIDA | GAQM CPTM & CFM
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Guarding Against Scope Creep: Early Detection is Key Maintain project focus by recognizing feature overreach: Clearly Defined Scope: Establish project goals, deliverables, and deadlines upfront. Regular Reviews: Monitor progress and identify potential deviations from the plan. Alignment with Objectives: Ensure proposed changes support project goals. By being vigilant, you can: Mitigate Scope Creep: Address feature overreach before it derails the project. Maintain Project Focus: Deliver on initial objectives within budget and timeframe. Early detection of scope creep empowers you to keep your ERP project on track, ensuring successful implementation and delivering the expected value.

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2 Engage Team

Engaging your project team is essential when addressing scope creep. Communication is key; ensure everyone understands the project's objectives and the implications of adding new elements. If a team member suggests an enhancement, evaluate its impact on the project's scope, budget, and timeline. Encourage a culture where team members feel comfortable discussing potential scope changes but also understand the importance of adhering to the original plan. By fostering an environment of collaboration and accountability, you can better manage scope creep and keep your ERP project on course.

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Gabriel José de Souza

Transforma??o em Suprimentos | Strategic Sourcing | Supply Chain | IA Aplicada em Suprimentos | Gest?o de Estoques
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Envolver a equipe com experiência prévia em projetos de ERP pode ser extremamente valioso ao lidar com desafios como o aumento do escopo. Esses membros da equipe podem trazer insights e li??es aprendidas de projetos anteriores, ajudando a identificar potenciais armadilhas e solu??es eficazes. Além disso, sua experiência pode contribuir para uma melhor avalia??o do impacto das mudan?as no escopo e na capacidade de encontrar solu??es que equilibrem as necessidades do projeto com os recursos disponíveis. Ao aproveitar a experiência da equipe, é possível aumentar as chances de sucesso na gest?o do aumento do escopo e na entrega bem-sucedida do projeto de ERP.

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3 Revisit Plan

When scope creep occurs, it's time to revisit your project plan. Assess the suggested changes and decide if they are essential to the project's success or if they can be implemented later as upgrades. Prioritize tasks and focus on the core functionalities that will provide the most value to your organization. It may be necessary to adjust timelines or resources to accommodate critical changes, but always consider the long-term impact on your ERP implementation. A flexible yet disciplined approach to project planning can help you maintain control over scope creep.

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Eid Mostafa, MBA

?????????????? ???????????????? | MBA Corporate Finance | IMA CMA P1, FP&A | ACCA DipIFR,FinTech, IA, BV & PFM | CFA IF | CFI FMVA, CBCA, CMSA, FPWM & BIDA | GAQM CPTM & CFM
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Maintaining Control: Adapting Your Plan to Manage Scope Creep Ensure project success through strategic plan adjustments: Evaluate Proposed Changes: Assess necessity and alignment with core objectives. Prioritize Core Functionalities: Focus on delivering the most value first. Flexible Resource Allocation: Adapt timelines and resources for essential changes. By maintaining a flexible yet disciplined approach, you: Manage Scope Creep Effectively: Prevent uncontrolled feature expansion. Deliver Project Value: Prioritize functionalities that benefit your organization. Adapting your plan empowers you to manage scope creep, ensuring successful ERP implementation and delivering on your project's core objectives.

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4 Set Boundaries

Setting clear boundaries is crucial for controlling scope creep in your ERP project. Define what is within the scope and what is not, and communicate these boundaries to all stakeholders. When new requests or features arise, refer to the project's scope document to determine if they fit within the agreed parameters. If they don't, be prepared to push back and explain the reasons why certain requests cannot be accommodated within the current project. Firm boundaries help maintain focus and prevent unnecessary expansions that could compromise the project's success.

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5 Manage Change

Effective change management is vital when dealing with scope creep. When changes to the project scope are inevitable, handle them through a structured change management process. This includes documenting the change request, analyzing its impact on the project, and obtaining formal approval before proceeding. Ensure that all stakeholders are aware of the change and its effects on the project's budget, timeline, and resources. By managing changes systematically, you can keep scope creep under control and ensure that all modifications are beneficial and well-integrated into the ERP project.

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Eid Mostafa, MBA

?????????????? ???????????????? | MBA Corporate Finance | IMA CMA P1, FP&A | ACCA DipIFR,FinTech, IA, BV & PFM | CFA IF | CFI FMVA, CBCA, CMSA, FPWM & BIDA | GAQM CPTM & CFM
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Guiding Adjustments: Effective Change Management for ERP Navigate scope creep with a structured approach: Formal Change Request Process: Document and assess proposed changes. Impact Analysis: Evaluate potential effects on budget, timeline, and resources. Stakeholder Communication: Ensure transparency and alignment on all modifications. By managing change effectively, you: Controlled Scope Creep: Maintain focus on project goals. Well-Integrated Adjustments: Ensure beneficial modifications to the ERP system. A structured change management process empowers you to adapt to evolving needs while keeping scope creep in check, ensuring a successful and valuable ERP implementation.

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6 Monitor Progress

Continuous monitoring is essential to prevent and manage scope creep in your ERP project. Implement a system for tracking progress against the original project plan and budget. Use this data to identify any deviations early on and take corrective action promptly. Regular status meetings with the project team and stakeholders can help keep everyone informed and aligned with the project goals. By keeping a close eye on your ERP project's progress, you can quickly address any issues related to scope creep and steer your project back on track.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your ERP project is plagued by scope creep?

1

2

3

4

5

6

7

1 Identify Creep

2 Engage Team

3 Revisit Plan

4 Set Boundaries

5 Manage Change

6 Monitor Progress

7 Here’s what else to consider

Enterprise Resource Planning (ERP)

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What do you do if your ERP project is plagued by scope creep?

1

2

3

4

5

6

7

1 Identify Creep

2 Engage Team

3 Revisit Plan

4 Set Boundaries

5 Manage Change

6 Monitor Progress

7 Here’s what else to consider

Enterprise Resource Planning (ERP)

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感谢您的反馈

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