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What do you do if your entrepreneurial schedule is overwhelming and tasks are piling up?

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As an entrepreneur, finding yourself buried under a mountain of tasks with a schedule that's bursting at the seams is a common, yet challenging, situation. It's a clear sign that it's time to take a step back and reassess. You're not alone in feeling the crunch, and there are practical strategies you can employ to regain control, reduce stress, and ensure your business continues to thrive without burning out.

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Humberto Rodríguez Cobo

Transformando el futuro en un mundo sostenible | EY Entrepreneur Of The Year 2018 I Economía Circular I Endeavor…

1 Prioritize Tasks

Begin by prioritizing your tasks. This means taking a hard look at your to-do list and deciding what needs immediate attention, what can be scheduled for later, and what can be delegated or even dropped altogether. Prioritization is key to managing an overwhelming schedule, and it helps you to focus on the tasks that will have the most significant impact on your business. Use tools like the Eisenhower Matrix to categorize tasks by urgency and importance, and give yourself permission to say no to low-priority demands.

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Dominik Eller

Gesch?ftsführender Berater bei EBC I Eller Business Consulting & Eller Investments sowie den verbundenen Immobilien Dienstleistern
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Ich sehe immer wieder bei Kunden, dass die Zahl der "ToDos" über den Kopf w?chst, ohne, dass sich wirklich etwas bewegt hat. Viel zu selten wird dabei darauf geachtet, ob die jeweilige T?tigkeit überhaupt zum gro?en Ziel beitr?gt oder zumindest einen gro?en impact hat. Viele T?tigkeiten sollten einfach auch m?glichst frei von neuem gedacht werden. Gibt es ein Gesetz, dass diese Vorgehensweise vorschreibt? Nein? Wunderbar. Dann ist der Stress eine unternehmerische Entscheidung und kann auch jederzeit umentschieden werden, wenn die aktuelle Vorgehensweise überholt ist. Ist es eine wiederkehrende T?tigkeit? Dann stellt sich immer die Frage, ob eine Automatisierung, z. B. über MAKE hilfreich ist. Bei Fragen dazu, einfach fragen.

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2 Delegate More

Delegation is not a sign of weakness; it's a strategic move. If your schedule is overwhelming, identify tasks that you can delegate to others. This could mean hiring new staff, outsourcing work to freelancers, or leveraging the skills of your current team more effectively. Delegating frees up your time for high-level strategic work that only you can do, and it empowers your team by giving them ownership and responsibility for their work.

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Humberto Rodríguez Cobo

Transformando el futuro en un mundo sostenible | EY Entrepreneur Of The Year 2018 I Economía Circular I Endeavor Colombia | Director Ejecutivo & Socio @ Urbaser Colombia
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Para delegar hay que capacitar. Tiene que haber una afinada sincronía en propósito, valores, comunicación transparente y alineación de estrategias con el equipo de trabajo para poder generar confianza y así. Poder delegar.

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3 Streamline Systems

Streamlining systems can drastically improve efficiency. Evaluate your current processes and identify any bottlenecks or redundant steps. Implementing project management software or automating repetitive tasks can save you a significant amount of time. This might mean setting up automatic billing systems, using customer relationship management (CRM) tools, or adopting time-tracking software to better manage your workday.

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4 Set Boundaries

Setting boundaries is crucial for maintaining work-life balance. Determine when you will work and when you will rest, and stick to it. This might involve turning off notifications after a certain hour, not checking emails during family time, or setting specific days for deep work without meetings. Remember, being always available doesn't mean being more productive; it often leads to burnout.

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5 Manage Energy

Managing your energy levels is just as important as managing your time. Recognize when you are most productive during the day and schedule your most demanding tasks for those times. Also, make sure to take regular breaks to recharge. Incorporating healthy habits like exercise, adequate sleep, and proper nutrition will enhance your overall energy and ability to tackle your workload.

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6 Reflect Regularly

Finally, make it a habit to reflect on your workload and workflow regularly. This could be a weekly review where you assess what's working and what's not. It allows you to make necessary adjustments and prevents small issues from turning into overwhelming problems. Continuous reflection helps you to stay aligned with your goals and ensures that your schedule remains manageable over the long term.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your entrepreneurial schedule is overwhelming and tasks are piling up?

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1 Prioritize Tasks

2 Delegate More

3 Streamline Systems

4 Set Boundaries

5 Manage Energy

6 Reflect Regularly

7 Here’s what else to consider

Business Reporting

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