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Last updated on 2024年4月1日

What do you do if your construction project scope suddenly changes?

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Scope changes in construction projects can be as common as they are challenging. Whether due to client requests, unforeseen site conditions, or regulatory requirements, these adjustments require a nimble and strategic approach. You're often in the thick of it, balancing the original plan with new demands. It's crucial to stay informed and adaptable, ensuring that the project remains viable without compromising on quality or safety. As someone managing a construction project, your ability to handle scope changes effectively could be what sets you apart in the industry.

本文章的要点总结

Consult your contract:

Before you tackle scope changes, know what your contract allows. This ensures you don't miss out on claiming extra costs or time needed due to the adjustments.
Clearly identify changes:

Start by defining exactly what's shifted from the original plan. Whether it's a switch in materials or a new deadline, clarity upfront prevents confusion and sets the stage for smooth adjustments.

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1 Assess Impact

When faced with a scope change, your first step should be to assess its impact thoroughly. This means evaluating how the change will affect the project's budget, timeline, and resources. You need to consider whether additional materials, labor, or equipment will be required and how these will influence the overall project costs. Moreover, you must determine if the new scope will extend the project's completion date and if this aligns with the client's expectations and contractual obligations.

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Maegan Spivey

Construction Contracts Specialist
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When you assess impact, check your contract. Find out what your contract says about the change process before you go too far down the road. The last thing you want is to lose your chance to capture additional costs or time.

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Nadeem Ahmad, PMP?, PMI-RMP?

Planning & Project Controls Professional | Buildings & Airport Construction | PMP | PMI-RMP | Ex KEO | Ex BESiX | Ex GMR
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Identify the Change: Clearly define what the change is and how it differs from the original plan. This could be a change in design, materials, timeline, etc. Assess the Time Impact: Determine how this change will affect your project’s timeline. Will it cause delays? If so, how much? This might involve consulting with your team or subcontractors. Calculate the Cost Impact: Changes often lead to increased costs. These could be direct costs like new materials or indirect costs like increased labor hours. It’s important to quantify these as much as possible. Consider the Quality Impact: Will the change affect the quality of the final product? For example, using different materials might alter the project’s look or durability.

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2 Communicate Early

Effective communication is paramount when scope changes arise. You should promptly inform all stakeholders, including clients, team members, and subcontractors, about the changes. Ensure that everyone understands the implications and is on the same page. This transparency helps to manage expectations and prevent misunderstandings. It's also a good time to discuss potential solutions or alternatives that could mitigate the impact of the changes.

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Prakash M.

Delivering Indispensable Management
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estimate time and cost variation. The project scope should be within the brief if outside the brief then make a new contract.

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3 Revise Plans

Once you've understood the scope change and communicated with stakeholders, you'll need to revise your project plans accordingly. Update your project's schedule, budget, and work breakdown structure to reflect the new scope. This may involve renegotiating contracts or adjusting timelines. It's essential to document these revisions meticulously to track changes and ensure that everyone involved has access to the latest information.

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Costel Nastac

Construction Consultant | Project Monitoring
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Manage the change effectively to minimize disruptions. Explore alternative solutions and approaches to accommodate the scope change while minimizing its impact on project objectives. Consider different strategies for resource allocation, scheduling adjustments, or scope prioritization to address the change effectively. Update project plans, schedules, budgets, and other relevant documentation to reflect the revised scope and any associated changes. Adjust project milestones, task dependencies, and resource allocations accordingly to ensure alignment with the new scope.

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4 Manage Risks

With any change in scope comes a new set of risks. You need to identify these risks and develop strategies to manage them. This could involve creating contingency plans or reallocating resources to ensure that critical aspects of the project are not jeopardized. Proactively managing risks can help prevent further scope creep and keep the project on track despite the alterations.

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Costel Nastac

Construction Consultant | Project Monitoring
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Identify potential risks, constraints, and challenges associated with the scope change and develop mitigation strategies to address them proactively. Anticipate potential impacts on project timelines, budgets, quality, and stakeholder satisfaction and take preventive measures to minimize adverse effects. Foster collaboration and cooperation among project stakeholders to address the scope change effectively. Engage stakeholders in problem-solving, decision-making, and risk management activities to ensure consensus and alignment with project goals.

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5 Obtain Approvals

For significant scope changes, obtaining formal approvals from relevant authorities or clients is crucial. This step is necessary to ensure that the changes are contractually sound and that you have the necessary permissions to proceed. It provides legal and financial coverage for the adjustments made and helps in maintaining trust and accountability with your clients and team.

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6 Monitor Progress

After implementing the scope change, continuous monitoring is essential to ensure that the project remains aligned with the revised objectives. You should regularly check on project milestones, budget expenditure, and resource allocation. This ongoing vigilance allows you to catch any issues early and adjust your strategies as needed to keep the project moving forward smoothly.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your construction project scope suddenly changes?

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1 Assess Impact

2 Communicate Early

3 Revise Plans

4 Manage Risks

5 Obtain Approvals

6 Monitor Progress

7 Here’s what else to consider

Construction Management

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