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What do you do if your communication style isn't resonating with different audiences?

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As a systems engineer, effective communication is crucial for the success of any project. However, what happens when your message isn't getting through to different audiences? It's essential to recognize and adapt your communication style to ensure your ideas and information are conveyed clearly. Whether you're presenting to stakeholders, collaborating with cross-disciplinary teams, or instructing your peers, understanding the nuances of effective communication can make a significant difference in your professional interactions.

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Alph Doamekpor

Systems and Process Engineer
Raj Parekh

Assisted and Automated driving development at Jaguar Land Rover

1 Assess Style

If you find your communication style isn't resonating with your audience, the first step is to assess your current approach. Take a moment to reflect on how you present information. Are you using technical jargon that may be confusing to non-experts? Perhaps your delivery is too detailed for those who need a broader overview. Consider the possibility that your style may be too assertive or passive for certain audiences. By evaluating your style, you can begin to identify areas where adjustments may be necessary to improve understanding and engagement with your listeners.

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Reicelyn Sarabun, PMP

Project Management Lead
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If you find that your communication style isn't resonating with different audiences, there are several steps you can take to address this: Identify the Audience: Tailor your style accordingly. Listen and Observe. Adapt Your Style: Be flexible and willing to adapt your communication style to better suit your audience. Empathy: Put yourself in the shoes of your audience. Consider their perspective, needs, and preferences. Seek Feedback: Be Clear and Concise: Cultural Sensitivity: Be mindful of cultural differences that might impact how your message is received. Use Multiple Channels: Experiment with different communication channels. Continuously Improve: Communication is a skill that can be developed over time.

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2 Gather Feedback

Once you've assessed your own style, seek feedback from others. This can be a valuable source of insight into how your communication is perceived. Ask colleagues or audience members for their honest opinions on what works and what doesn't. It's important to approach this with an open mind and a willingness to listen. You may discover that certain aspects of your communication are effective, while others might require refinement. Use this feedback to guide the adjustments you'll make to your communication approach.

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Muhammad Abbas Mehdi

Completed ??????+ ?????? & ?????? Projects as ANSYS Expert ?? || Empowering ???????????????????? & ?????????????????? Industries with ANSYS Simulations ??? || CV, Resume, Freelance & LinkedIn Consultant ?? || STEM ??
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- Gathering feedback from peers and sub-ordinates helps to improve the mode of communication. - Keep your approach open-minded. - Follow KISS rule in communication.

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3 Understand Audience

To communicate effectively as a systems engineer, you must understand your audience's needs and expectations. Each group you interact with may have different levels of technical knowledge, varying interests, and distinct communication preferences. Take the time to research your audience or ask them directly about their background and what they hope to gain from your communication. This understanding will allow you to tailor your message in a way that is both accessible and relevant to them, increasing the likelihood of successful information exchange.

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Alph Doamekpor

Systems and Process Engineer
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Understanding one's audience is crucial for effective communication, especially when one's the expert in in the room. Some suggestions: 1. Know What You Want to Say 2. Know Who You're Talking To 3. Know Why You're Speaking 4. Know What You Want to Achieve In my "Space Communication Course for young adults," I emphasize that what you say may not be what others hear. It's important to recognise and overcome any pre-assumptions your audience may have. Remember, effective communication isn’t only about transmitting information—it’s also about creating connections, fostering understanding, and building strong relationships. Keep it simple and direct to ensure effective communication and try and connect with your audience.

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Raj Parekh

Assisted and Automated driving development at Jaguar Land Rover
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Based on the target audience adapt the content, add the relevant examples and incorporate visualization along with quick intermediate Q&A and polls to keep the audience engaged.

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4 Adapt Delivery

Adapting your delivery is key to connecting with various audiences. If technical terms are necessary, ensure you define them clearly. Adjust the complexity of your language based on the listener's expertise. For visual learners, consider using diagrams or charts to illustrate complex systems or processes. For those who prefer a more narrative approach, frame your information within a story or scenario that they can relate to. The goal is to make your communication as inclusive and comprehensible as possible for everyone involved.

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5 Practice Flexibility

Flexibility is an important trait for any systems engineer. When it comes to communication, being flexible means being willing to change your approach on the fly if it's clear that your message isn't landing. Pay attention to verbal cues and body language from your audience. If they seem confused or disengaged, don't be afraid to pause and ask if they need clarification or have questions. Be prepared to shift gears and present your information in a different way if necessary.

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6 Continuous Improvement

Lastly, view every communication opportunity as a chance for continuous improvement. Systems engineering is an evolving field, and so are the ways in which we communicate within it. Keep learning about new communication techniques and tools that can enhance your ability to convey complex information effectively. Stay up-to-date with industry trends and how they might impact the way you need to communicate with different stakeholders. By committing to ongoing development of your communication skills, you ensure that you remain an effective communicator no matter the audience.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your communication style isn't resonating with different audiences?

1

2

3

4

5

6

7

1 Assess Style

2 Gather Feedback

3 Understand Audience

4 Adapt Delivery

5 Practice Flexibility

6 Continuous Improvement

7 Here’s what else to consider

Systems Engineering

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What do you do if your communication style isn't resonating with different audiences?

1

2

3

4

5

6

7

1 Assess Style

2 Gather Feedback

3 Understand Audience

4 Adapt Delivery

5 Practice Flexibility

6 Continuous Improvement

7 Here’s what else to consider

Systems Engineering

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