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What do you do if your colleagues are not following food safety protocols?

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In the food manufacturing industry, maintaining strict adherence to food safety protocols is not just a matter of compliance but also a critical component of ensuring consumer safety and trust. If you notice your colleagues are not following these protocols, it's essential to act promptly and effectively. The responsibility to uphold food safety standards falls on each individual within the organization, and neglecting this duty can lead to serious health risks and legal consequences.

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1 Address Privately

When you observe a colleague bypassing food safety measures, it's crucial to address the issue privately at first. Approach them in a non-confrontational manner, express your concerns clearly, and remind them of the importance of following protocols. Sometimes, a simple reminder or clarification can resolve the situation. It's important to be supportive and educational rather than accusatory, as the goal is to correct the behavior and maintain a positive working environment.

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Kenneth A Williams

Chef: Monroe Community Hospital
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This approach works best this way your colleague doesn't feel embarrassed, he will respect the tactful way you address the situation, instructed and informed him how important it is to perform the proper safety and sanitation procedures.

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Jacob Ingram

Law Student @ Seattle U
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I think addressing this privately works to an extent, but also pulling them off their role for the rest of day is also a good idea to let them know the seriousness of the infraction.

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Peter Chan, PhD

Helping Companies to Improve People Lives
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Safety concern always list as # 1 priority working in the food industry. If you observe your colleague not following food safety protocol. From GMP perspective, you must document your observation and provide feedback to your colleague about your concerns. If needed, you also notify your supervisor immediately about your observation to prevent this unsafety practices.

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2 Consult Supervisors

If the behavior persists after a private discussion, or if it's a matter of severe negligence, it's time to consult your supervisors. Reporting such issues is not about getting your colleagues in trouble but about safeguarding the integrity of the food manufacturing process. Supervisors are trained to handle these situations and can take appropriate measures to ensure compliance with food safety standards.

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3 Training Refresher

One effective way to reinforce food safety protocols is by suggesting or organizing a refresher training session. This can help all employees, not just the ones who might be neglecting the rules, to stay up-to-date with the latest safety practices and regulations. Training sessions can also serve as a platform for discussing common mistakes and how to avoid them, fostering a culture of continuous improvement.

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4 Document Incidents

Documentation is a key aspect of food safety management. When you witness non-compliance, it's important to document the incident accurately and promptly. This record will serve as evidence if there is a need for disciplinary action or to review procedures that may be unclear or outdated. Proper documentation ensures that there is accountability and a clear history of events, which is essential for any corrective actions.

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5 Encourage Culture

Promoting a culture of food safety within your workplace is vital. Encourage your colleagues to speak up about food safety concerns and to take pride in their role in protecting public health. A strong food safety culture is characterized by open communication, shared responsibility, and mutual respect. By fostering this environment, you help create a self-regulating team where everyone understands the importance of their actions.

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Veronica Papini

Group Regulatory Manager @Princes | Food Contact Material Committee Chair @FDF | STEM Ambassador
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Creating a positive safety culture starts with management commitment. The owner and management team should lead by example in demonstrating what is expected of the food safety culture. Establishing food safety responsibilities from the top down is key. Placing these responsibilities within job descriptions ensures employees know what to expect from their role. Finally, it's important to measure the success of your positive food safety culture. This includes ensuring due diligence documentation is completed, critical control points have been met and individuals are completing their responsibilities.d

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6 Policy Review

Lastly, it may be necessary to review and update the existing food safety policies to ensure they are clear, comprehensive, and effectively communicated to all staff members. Policies should be accessible and understandable, with clear consequences for non-compliance. Regular reviews of these policies can help identify any gaps in understanding or application and provide an opportunity to strengthen the overall food safety framework.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Devesh S Rastogi

Managing Partner at ADR Ventures leading project management and strategy.
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Create infrastructure in such a way that slip away is not possible and the person has to do that activity before he goes for the next. Strong process controls backed by systems like alarms, hooters and screen flahes will instill a fear of being caught red handed.

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What do you do if your colleagues are not following food safety protocols?

1

2

3

4

5

6

7

1 Address Privately

2 Consult Supervisors

3 Training Refresher

4 Document Incidents

5 Encourage Culture

6 Policy Review

7 Here’s what else to consider

Food Manufacturing

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What do you do if your colleagues are not following food safety protocols?

1

2

3

4

5

6

7

1 Address Privately

2 Consult Supervisors

3 Training Refresher

4 Document Incidents

5 Encourage Culture

6 Policy Review

7 Here’s what else to consider

Food Manufacturing

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