What do you do if your boss's expectations and workload are overwhelming?

Take a step back and objectively assess the situation. Are the expectations truly unreasonable, or are there opportunities for better time management and prioritization?

Taking a step back is crucial. Sometimes, people don't delegate, or they're overly detail-oriented or perfectionistic, which can unconsciously affect their productivity. If this resonates with you, gather data and examples, and prepare for an open conversation with your manager.

Have an open and honest conversation with your boss about your concerns. Express how the workload is impacting you and seek clarification on priorities and expectations.

I learned a long time ago that I can only do so much in a day. I also learned that many bosses will take as much of your time and effort as they can. Sometimes it felt like the boss was asking one thing too many. So, the way I deal with this constructively is to ask a very simple question - "what do you want me to not do so that I can do this new task instead?" By asking this question you help your boss to better understand your limitations of time or effort and allow them to reprioritise or reassign parts of your workload according to their current needs from you.

Establish clear boundaries around your time and availability. Communicate your capacity and discuss realistic timelines for completing tasks.

Identify the most critical tasks and focus your energy on completing them first. Use techniques such as Eisenhower's Urgent/Important matrix to prioritize effectively.

Don't hesitate to ask for help or delegate tasks when necessary. Collaborate with colleagues or seek assistance from other departments to lighten the workload.

Reflect on your work habits and strategies regularly. Determine what's working well and where adjustments can be made to improve efficiency and effectiveness.

Consider seeking additional training or resources to enhance your skills and capabilities. Explore options for flexible work arrangements or workload adjustments if feasible.

For everyone, not just sole contributors, I recommend trying out Artificial Intelligence Large Language Models (LLMs), such as Gemini, ChatGPT-4, or any other high-quality or paid options. I've found that using these tools helps me work faster and more efficiently. It's important to note that AI isn't capable of doing the job for you, but it can certainly assist in speeding up the process. I frequently use it to correct my spelling and grammar, and even to adjust the tone of an email I've drafted. Previously, it took me a long time to review emails, especially when written in a second language or about a sensitive matter where emotions like stress or upset might cloud my expression.