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What do you do if you want to incorporate virtual volunteering into your existing programs?

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In the digital age, volunteer management has taken on new dimensions with the rise of virtual volunteering. If you're looking to integrate this innovative approach into your existing programs, it's essential to understand how it can enhance your organization's reach and impact. Virtual volunteering allows individuals to contribute their skills and time from any location, tapping into a broader volunteer base and providing flexibility that can boost engagement and retention.

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Juan Domingo Arellano Valdivia

Community projects. Connector. Translator. Web content creator. Part of Humanitarian OpenStreetMAp Team. Co-Founder at…

1 Assess Needs

Before incorporating virtual volunteering into your programs, it's crucial to assess your organization's needs. Determine which tasks can be performed remotely and identify the skills required for those tasks. Consider the goals of your programs and how virtual volunteers can help achieve them. This assessment will guide you in creating roles that are both meaningful for volunteers and beneficial for your organization. Remember to consider the level of interaction and collaboration needed for each task to ensure that virtual volunteering is a suitable option.

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Juan Domingo Arellano Valdivia

Community projects. Connector. Translator. Web content creator. Part of Humanitarian OpenStreetMAp Team. Co-Founder at Casa Digital.
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Time is one of the most valuable things a person can give to an organization. So you really have to manage it in the best way possible. Probably some of the tasks that we offer to volunteers -and that interest us more- are not very attractive, so we have to highlight them with the offer of some reward that does not necessarily have to be financial, but can be a certificate or recognition as "volunteer of the month" or something like that. The point is, we have to prioritize our needs and make them attractive to our volunteers.

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2 Plan Integration

Once you've identified the roles suitable for virtual volunteers, plan how to integrate these opportunities into your existing programs. This involves setting clear expectations for virtual volunteers, such as time commitments, deliverables, and communication protocols. You'll also need to establish a system for tracking progress and providing feedback. Effective integration ensures that virtual volunteers feel as valued and involved as their on-site counterparts, fostering a cohesive and productive volunteer community.

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3 Select Tools

Selecting the right digital tools is pivotal for managing virtual volunteers effectively. You'll need a reliable platform for communication, such as video conferencing software, and tools for collaboration, like shared document spaces or project management systems. Ensure that these tools are user-friendly and accessible to all volunteers. Providing training on how to use these tools will help minimize technical barriers and allow volunteers to focus on their contributions.

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4 Engage Volunteers

Engaging virtual volunteers requires a different approach than engaging on-site volunteers. Develop strategies to build a sense of community among remote participants, such as virtual meet-ups or online forums where they can share experiences and ideas. Recognition is also key; show appreciation for their efforts through virtual shout-outs, certificates, or awards ceremonies. Keeping virtual volunteers motivated and connected to the cause is essential for retaining their support over time.

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Juan Domingo Arellano Valdivia

Community projects. Connector. Translator. Web content creator. Part of Humanitarian OpenStreetMAp Team. Co-Founder at Casa Digital.
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Getting a group of people who don't know each other to consider themselves part of a community is a great indicator that we are on the right track. At that point, however, we have to be clear about one thing: that community has to have a certain independence so that they can feel comfortable. Providing them with spaces for this purpose is something that we should consider. In one experience I had, the community of volunteers even proposed improvements to the processes and several of their proposals were accepted. So don't be afraid to have a strong and independent community, as it can be one of the organization's best allies.

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5 Monitor Progress

Monitoring the progress of virtual volunteers is vital to ensure that tasks are completed effectively and to maintain a high level of program quality. Establish regular check-ins and create a feedback loop where volunteers can report on their achievements and challenges. This not only helps in tracking the impact of their work but also provides insights into how the virtual volunteering program can be improved. Continuous monitoring and adaptation are important for the success of any volunteer program, especially when it involves remote participation.

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6 Evaluate Impact

Evaluating the impact of virtual volunteering on your programs is an ongoing process. Collect feedback from both volunteers and beneficiaries to gauge the effectiveness of remote contributions. Analyze the outcomes against your program goals to determine if virtual volunteering is meeting expectations. This evaluation will inform future decisions about the role of virtual volunteering in your organization and how it can be optimized for greater impact.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Juan Domingo Arellano Valdivia

Community projects. Connector. Translator. Web content creator. Part of Humanitarian OpenStreetMAp Team. Co-Founder at Casa Digital.
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I once had to build a team of volunteer translators from scratch. Many people joined, students, retirees, but also atypical cases. Balla was one of them. An African migrant in Spain. His first translations were not very good but they improved. Balla then asked me if he could narrate the situation of migrants in Spain. I told him yes and shortly after his article was published. Over time I left the organization and time passed. Years later, Balla found me here on Linkedin and thanked me for the opportunity provided, an opportunity that had been very difficult for him to obtain. He is now the Director of his own org and he helps others in the situation that he experienced in the past. Accepting a volunteer can lead to unimagined futures.

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What do you do if you want to incorporate virtual volunteering into your existing programs?

1

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3

4

5

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7

1 Assess Needs

2 Plan Integration

3 Select Tools

4 Engage Volunteers

5 Monitor Progress

6 Evaluate Impact

7 Here’s what else to consider

Volunteer Management

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What do you do if you want to incorporate virtual volunteering into your existing programs?

1

2

3

4

5

6

7

1 Assess Needs

2 Plan Integration

3 Select Tools

4 Engage Volunteers

5 Monitor Progress

6 Evaluate Impact

7 Here’s what else to consider

Volunteer Management

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