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What do you do if virtual team building activities are not effective for your employees?

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In the era of remote work, virtual team building activities are often employed to foster camaraderie and collaboration among employees. However, it's not uncommon to find that these activities don't always hit the mark. If you're noticing a lack of enthusiasm or effectiveness from your virtual team building efforts, it's time to reassess and adapt your strategies to better suit your team's needs. Engaging in effective employee relations means recognizing when a pivot is necessary and being equipped to execute it smoothly.

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Urooj Mohsin

Training and Engagement Lead l Certified Learning and Development Specialist l Corporate Trainer l Engagement…
Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert

1 Assess Needs

Understanding why your virtual team building activities aren't resonating with employees is the first step towards remedying the issue. Start by gathering feedback through surveys or one-on-one conversations to pinpoint specific areas of discontent. Perhaps the activities are not inclusive, don't align with team interests, or fail to accommodate different time zones. Use this feedback to tailor future initiatives that are more in tune with your team's preferences and schedules.

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Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert
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Keeping a team working virtually / remotely is a challenge. It is best to evolve from traditional methods of engagement and brainstorm options with the team to identify the activities they desire for. The most viable of these that can be facilitated with the resources available should be initiated.

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Janelle Nickolay

Strategic Partner | Driving Business Success Through Talent, Compliance & Workplace Culture | Empowering Organizations to Thrive
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Consider conducting surveys or one-on-one discussions to gather feedback on what types of activities they find engaging and meaningful. This information will help you tailor future team-building efforts to better meet the needs and interests of your team members.

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2 Personalize Events

Personalization can significantly enhance the effectiveness of virtual team building. Consider creating events that cater to the unique interests and talents of your employees. This might involve hosting a virtual talent show, setting up interest-based discussion groups, or even organizing online gaming sessions for those who enjoy video games. By aligning activities with your team's hobbies and passions, you're more likely to see an increase in participation and genuine connection.

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Urooj Mohsin

Training and Engagement Lead l Certified Learning and Development Specialist l Corporate Trainer l Engagement Specialist l Training and Development l Ex-Movenpick l Ex- HRSGlobal l Ex-PWC
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Personalizing events for the virtual teams can be effective in effective Team Building. Before scheduling any such event, interests and goals of every participant should be taken into account. The planned activity should be such that it engages the employees. Unless they are engaged, there is no point in such activities because then it will just be a waste of resources.

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Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert
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Personalization creates a sense of inclusive belonging. Celebrate personal and professional milestones. Offering EAP and personalized wellness programmes is a must for teams working virtually, in addition to offering reward and recognition programmes that are tailor made or provides options to choose from. Such as reward points that can be redeemed or a vacation plan with family etc.

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3 Flexible Scheduling

One common barrier to effective virtual team building is rigid scheduling. To combat this, offer multiple time slots for events or record sessions for later viewing. This flexibility ensures that all team members have the opportunity to engage in team building, regardless of their location or personal commitments. By accommodating diverse schedules, you demonstrate respect for your employees' time and increase the likelihood of their involvement.

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Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert
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Flexible work schedules within and across time zones is a mature operating model. Once a task / activity is identified, make an effort to design an SOP with timelines and assign the task to individual with responsibilities towards sharing interim progress updates till completion. Teams working on unplanned, real-time on knee-jerk reactions experience burn-outs.

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4 Integrate Work

Integrating team building directly into work-related tasks can be a subtle yet powerful way to strengthen relationships. Collaborative projects, peer recognition programs, or group problem-solving sessions can all serve as team building exercises that also contribute to your organization's goals. This approach can be particularly effective for teams that find traditional team building activities to be forced or irrelevant to their daily work.

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Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert
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Adopting a SIPOC or VSM model for each activity and building a SOP around the same gives the larger team wing to wing visibility of the process flow and thus results in smoother transitions in addition to higher levels of ownership when they are aware of the dependencies.

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5 Continuous Feedback

Continuous feedback is key to refining virtual team building activities over time. After each event, solicit feedback to understand what worked and what didn't. This can be done through quick polls, anonymous suggestion boxes, or open discussions. Paying attention to this feedback allows you to make incremental improvements that can lead to more engaging and effective team building experiences.

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Indranil Sen

Head: Human Resources | DISM ISO 30415 Educationist | DEI Business Process Expert
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The daily / periodic Scrums, work well to share updates and keep a team calibrated. Personalized one-on-one sessions is a must at least once a month. Good managers invest time in coaching, mentoring and building a team as against sharing performance feedback only during appraisal discussions.

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6 Try Offline

If virtual activities continue to fall flat, consider incorporating offline elements into your team building strategy. Encourage employees to engage in individual activities that contribute to a collective goal, such as a fitness challenge or a charity fundraising competition. These activities can be shared and celebrated online, but they allow employees to participate on their own terms and in their own time, often leading to a more authentic sense of accomplishment and teamwork.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if virtual team building activities are not effective for your employees?

1

2

3

4

5

6

7

1 Assess Needs

2 Personalize Events

3 Flexible Scheduling

4 Integrate Work

5 Continuous Feedback

6 Try Offline

7 Here’s what else to consider

Employee Relations

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What do you do if virtual team building activities are not effective for your employees?

1

2

3

4

5

6

7

1 Assess Needs

2 Personalize Events

3 Flexible Scheduling

4 Integrate Work

5 Continuous Feedback

6 Try Offline

7 Here’s what else to consider

Employee Relations

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