What is the difference between hourly and per-word proofreading rates?

1 Hourly proofreading rates

Hourly proofreading rates are based on the amount of time the proofreader spends working on your document. The proofreader will track their hours using a tool or an app, and charge you accordingly. The average hourly proofreading rate in the US is around $30, but it can range from $15 to $60 or more depending on the factors mentioned above. Hourly proofreading rates can be more accurate and fair for both parties, as they reflect the actual work done and the level of difficulty. However, they can also be less predictable and transparent, as you might not know how long the proofreader will take or how much you will pay in advance.

2 Per-word proofreading rates

Per-word proofreading rates are based on the number of words in your document. The proofreader will charge you a fixed rate for every word, regardless of how long it takes them to proofread it. The average per-word proofreading rate in the US is around $0.01, but it can range from $0.005 to $0.02 or more depending on the factors mentioned above. Per-word proofreading rates can be more simple and clear for both parties, as they allow you to know exactly how much you will pay and how much the proofreader will earn before starting the project. However, they can also be more rigid and unfair, as they do not account for the quality and complexity of the writing, or the amount of errors and corrections needed.

3 How to choose the best rate for your project

Deciding which proofreading rate is best for your project is a personal decision based on your preferences, budget, and expectations. To help you decide, ask yourself the following questions: how urgent is your project? If it's time-sensitive, a per-word rate may be faster. If it's complex or technical, an hourly rate may be more appropriate. Additionally, consider how confident you are in your writing. If it's already well-written, a per-word rate may be more economical; if not, an hourly rate could cover the extra work and corrections needed.

4 How to negotiate the best rate for your project

Before contacting a proofreader to negotiate a proofreading rate, it is important to do some research on the market rates, the proofreader's credentials and portfolio, and the scope and specifications of your project. When communicating with your proofreader, be clear and honest about the word count, deadline, purpose, audience, and style of your project. During negotiations, be flexible and respectful of their time, skills, and experience. Avoid trying to lowball or haggle them; instead, try to reach a mutually beneficial agreement that reflects the value of their work. Doing so will help you get the best deal possible.

5 How to work with your proofreader effectively

Once you have agreed on a proofreading rate with your proofreader, it is important to work with them effectively to ensure a successful collaboration. To do this, provide clear instructions and feedback on what you want them to focus on, what you want them to change or keep, and what style and format you prefer. Additionally, communicate regularly and politely with your proofreader during the process. Keep them updated on any changes or issues that might affect the project, ask them questions or doubts you might have, and thank them for their work and effort. Once you receive your document back from your proofreader, review and accept the changes they have made. Make sure they have followed your instructions and feedback, improved your writing, and met your deadline. If you are happy with their work, pay them promptly and leave them a positive review or testimonial. If not, let them know politely and constructively, and ask for a revision or a refund if necessary.

6 Here’s what else to consider

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