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What are common HRIS reporting tools?

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HRIS reporting tools are software applications that help HR professionals generate, analyze, and present data from their HR information systems (HRIS). These tools can help HR managers and leaders make informed decisions, monitor performance, identify trends, and communicate insights. In this article, we will explore some of the common types and features of HRIS reporting tools, as well as some of the benefits and challenges of using them.

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Karishma Gurjar

Gold Medalist in HRD | HR Consultant | Recruitment Expert | Trainer & Content Creator | Open for Paid Collaborations |…
Lucky Sinha

HR 35Under35 Il StartUp Enthusiast ll Groyyo ll Ex- 1K ll Ex-Mastek ll HRBP ll Talent Management ll Performance…
Suhaib Al-Anati ,PMP?,DHRM

Outsourcing Business Consulting Manager | HR Development Expert | Transforming People & Culture for Growth |…

1 Types of HRIS reporting tools

HRIS reporting tools vary in complexity, customization, and integration levels. Standard reports are pre-built and cover basic topics such as headcount, turnover, payroll, benefits, and compliance. However, they may not provide enough detail or flexibility for specific needs. Custom reports can be created or modified by selecting the desired data fields, filters, and formats. Dashboards are graphical displays that show key metrics and indicators in real time, while analytics use statistical methods and algorithms to analyze the data and provide insights, trends, patterns, and predictions. All of these tools offer different advantages; however, they may require more time and skills to set up and maintain or more technical expertise and data quality.

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Karishma Gurjar

Gold Medalist in HRD | HR Consultant | Recruitment Expert | Trainer & Content Creator | Open for Paid Collaborations | Engaging 285K+ Followers
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Some common HRIS tools are Workday, SAP SuccessFactors, Oracle HCM Cloud, ADP Workforce Now, and BambooHR. They help with managing employee data, payroll, benefits, and more.

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Suhaib Al-Anati ,PMP?,DHRM

Outsourcing Business Consulting Manager | HR Development Expert | Transforming People & Culture for Growth | Specializing in Talent Acquisition & Strategic Consulting | PMP? Certified | Based in Riyadh
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Common HRIS reporting tools include Workday, SAP SuccessFactors, and ADP Workforce Now, which help organizations generate and analyze human resources data for informed decision-making.

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2 Features of HRIS reporting tools

HRIS reporting tools can have various features that improve their functionality and usability. For instance, they can pull data from different sources, such as the HRIS database, external systems, surveys, or social media, to create a more comprehensive and accurate picture of the HR situation and performance. Moreover, these tools can have different levels of data security, such as encryption, authentication, authorization, and auditing, to protect the sensitive and confidential information that HR professionals handle and comply with the legal and ethical standards. Additionally, they can have different options for data visualization, such as charts, graphs, tables, maps, or infographics to make the data more understandable and appealing to the audience. Finally, they can have different formats for data export, such as PDF, Excel, Word, or PowerPoint to facilitate sharing and presenting the data to different stakeholders and platforms.

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Lucky Sinha

HR 35Under35 Il StartUp Enthusiast ll Groyyo ll Ex- 1K ll Ex-Mastek ll HRBP ll Talent Management ll Performance Management ll Certified POSH Trainer ll MBA, M.Com, LLB
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Data security is ensured by HRIS reporting tools, which provide real-time, customisable reports with data visualisation. They offer drill-down capabilities, automated scheduling, export choices, ad hoc and historical reporting, and smooth system interaction. Easy report generating is made possible by user-friendly interfaces, which promote informed decision-making. Compliance reporting capabilities aid in adhering to regulatory standards.

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Dr. Prasanth Nair

Ph.D. in Management ? Agile & Strategic HR Leader ? Global Talent Acquisition ? Performance & Retention Management ? HR Transformation ? Training & Development
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These solutions frequently have powerful reporting modules with customisable dashboards, ad-hoc report production and real-time analytics. HR professionals can customise dashboards to display crucial data and performance indicators based on organisational priorities. Real-time analytics enable swift reactions to changing organisational needs by providing current worker data. HRIS reporting platforms often incorporate data visualisation elements to simplify complex data into charts and graphs. These solutions also aid compliance reporting, helping organisations meet legal and regulatory requirements. Integrating HR systems and databases improves data accuracy and accessibility.

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3 Benefits of HRIS reporting tools

HRIS reporting tools can bring a range of advantages to HR professionals and organizations, such as improving efficiency through automation and streamlining of data collection, processing, and presentation processes. This also reduces errors and inconsistencies in the data, enhancing decision-making by providing relevant and timely data and insights to HR managers and leaders. Additionally, these tools can increase transparency and accountability of the HR function and performance, as well as improve communication and collaboration between HR and other departments. Ultimately, these tools can support evidence-based and data-driven HR practices and policies, improving their effectiveness and impact.

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Lucky Sinha

HR 35Under35 Il StartUp Enthusiast ll Groyyo ll Ex- 1K ll Ex-Mastek ll HRBP ll Talent Management ll Performance Management ll Certified POSH Trainer ll MBA, M.Com, LLB
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Through automated scheduling, ad hoc reporting, and historical insights, HRIS improve decision-making. Enhanced data security and smooth system integration maximise productivity, while approachable user interfaces promote accessibility. By making compliance reporting easier, these technologies help businesses comply with regulations and, in the end, improve personnel management.

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4 Challenges of HRIS reporting tools

HRIS reporting tools can also present challenges to HR professionals and organizations, such as selecting the right tools, implementing and maintaining them, and using them effectively. Choosing the right tools can be difficult due to the varying features, functions, costs, and compatibility. Implementing and maintaining the tools may require significant investment and effort such as training, support, updates, and integration. Additionally, HR professionals must use the tools critically and creatively to ask the right questions, interpret the data, and apply the insights.

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Lucky Sinha

HR 35Under35 Il StartUp Enthusiast ll Groyyo ll Ex- 1K ll Ex-Mastek ll HRBP ll Talent Management ll Performance Management ll Certified POSH Trainer ll MBA, M.Com, LLB
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HRIS reporting tools need regular input and updates and confront issues with data accuracy. There could be issues integrating new systems, which would affect smooth operation. There are constant hurdles in meeting customisation requests and changing reporting requirements. Optimising the use of a tool requires user training. Maintaining data security and privacy is a constant struggle. Adoption of HRIS reporting systems across organisations may also be hampered by the initial implementation costs and possible opposition to change.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are common HRIS reporting tools?

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5

1 Types of HRIS reporting tools

2 Features of HRIS reporting tools

3 Benefits of HRIS reporting tools

4 Challenges of HRIS reporting tools

5 Here’s what else to consider

HR Operations

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What are common HRIS reporting tools?

1

2

3

4

5

1 Types of HRIS reporting tools

2 Features of HRIS reporting tools

3 Benefits of HRIS reporting tools

4 Challenges of HRIS reporting tools

5 Here’s what else to consider

HR Operations

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