What are the best ways to renegotiate contracts with high-profile speakers?

2 Communicate early and often

Once you have assessed the situation, you should reach out to your speakers as soon as possible and explain the reasons for renegotiating. Be honest, respectful, and empathetic, and acknowledge their value and expertise. Avoid making assumptions or demands, and instead, invite them to share their concerns and preferences. Keep the communication open and frequent, and use multiple channels, such as email, phone, or video call, to ensure clarity and rapport.

3 Offer mutual benefits

When you renegotiate contracts with high-profile speakers, you should aim for a mutually beneficial solution that meets both your needs and theirs. For example, you can offer to adjust the payment terms, provide additional exposure, or include extra perks, such as free tickets, VIP access, or networking opportunities. You can also ask them to modify their content, delivery, or duration, to suit the new format or audience. Be prepared to compromise and negotiate in good faith, and show appreciation and recognition for their cooperation.

4 Review the contract

After you have reached a verbal agreement with your speakers, you should review the contract and make sure it reflects the new terms and conditions. You may need to consult a lawyer or a contract specialist to ensure the contract is legally sound and enforceable. You should also check for any clauses that may affect the renegotiation, such as force majeure, cancellation policy, or dispute resolution. Make sure you and your speakers sign and date the revised contract, and keep a copy for your records.

5 Plan for contingencies

Even after you have renegotiated contracts with high-profile speakers, you should be prepared for any potential issues or challenges that may arise. For example, you should have a backup plan in case your speakers cancel, get sick, or encounter technical difficulties. You should also monitor the situation and keep your speakers updated on any changes or developments. You should also have a feedback mechanism to evaluate the performance and satisfaction of your speakers and your audience.

6 Maintain the relationship

Renegotiating contracts with high-profile speakers can be a stressful and sensitive process, but it can also be an opportunity to strengthen your relationship with them. You should maintain regular contact with your speakers before, during, and after the conference, and show your gratitude and support. You should also ask for their feedback and suggestions, and follow up on any issues or questions. By maintaining the relationship, you can increase your chances of working with them again in the future, and enhance your reputation as a reliable and professional conference organizer.

7 Here’s what else to consider

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