登录查看更多内容

What are the best ways to manage communication between teams and stakeholders using hybrid methodologies?

由人工智能和领英社区提供技术支持

Hybrid methodologies combine the best practices of agile and traditional approaches to deliver projects with more flexibility, efficiency, and customer satisfaction. However, managing communication between teams and stakeholders using hybrid methodologies can be challenging, as different expectations, preferences, and tools may create confusion, conflict, or waste. In this article, you will learn some of the best ways to manage communication using hybrid methodologies, such as:

在这篇协作文章中查找专家回答

由社区从 4 条内容中精选。了解更多

1 Align on the communication plan

Before starting a project, you should align with your team and stakeholders on the communication plan, which defines the purpose, frequency, format, and tools of communication for different audiences and situations. The communication plan should be based on the project scope, complexity, risks, and stakeholder needs, and should be flexible enough to accommodate changes and feedback. You should also establish clear roles and responsibilities for communication, such as who is the project sponsor, the product owner, the scrum master, or the team lead.

添加您的观点

Jerhmie Zacarias, MS

PMP?, Senior Project and Program Manager
(已编辑)
举报内容
?? In hybrid project management, the best way to align the communication plan is by understanding each stakeholder's needs and merging traditional and Agile methodologies. ??1. Ensure everyone knows which methodology is being used where and why. ??2. Establish clear communication protocols regarding frequency, medium, and expected response times. ??3. Keep stakeholders updated with regular meetings or reports. Tools like dashboards can be useful for visual progress representation. ??4. Balance Agile's open communication culture with traditional structure to avoid information overload or miscommunications.

已翻译

赞

2 Use the right communication tools

Depending on the hybrid methodology you use, you may need different communication tools to facilitate collaboration, transparency, and feedback. For example, if you use a scrum-based hybrid methodology, you may use tools like Jira, Trello, or Asana to manage the backlog, sprints, and tasks, and tools like Slack, Zoom, or Teams to communicate daily, hold meetings, and share updates. If you use a kanban-based hybrid methodology, you may use tools like Miro, LeanKit, or Smartsheet to visualize the workflow, monitor the progress, and identify bottlenecks. You should choose the tools that suit your project needs, team preferences, and stakeholder expectations, and ensure that everyone is trained and comfortable with using them.

添加您的观点

3 Communicate with clarity and consistency

One of the key benefits of hybrid methodologies is that they allow you to communicate with more clarity and consistency, as you can tailor your communication to the specific context and audience. For example, you can use agile communication techniques like user stories, acceptance criteria, demos, and retrospectives to communicate with your team and customers, and use traditional communication techniques like status reports, milestones, and change requests to communicate with your sponsors and senior management. You should also use common language, terminology, and standards to avoid ambiguity and confusion, and document your communication for reference and accountability.

添加您的观点

Jerhmie Zacarias, MS

PMP?, Senior Project and Program Manager
举报内容
????? To communicate with clarity, be specific and concise, using plain language. Clarify goals, roles, and tasks to avoid misunderstandings. Use visual aids where necessary. For consistency, utilize a standard communication channel and adhere to a schedule. Regular meetings, and using communication tools can provide transparency on project status. Documenting communication encourages reference and ensures consistency. Balance these methods between Agile and traditional models in a hybrid approach. Practice active listening and invite feedback.

已翻译

赞

4 Communicate with empathy and respect

Another key benefit of hybrid methodologies is that they enable you to communicate with more empathy and respect, as you can build trust, rapport, and feedback loops with your team and stakeholders. For example, you can use agile communication values like transparency, collaboration, and responsiveness to communicate with your team and customers, and use traditional communication values like professionalism, reliability, and quality to communicate with your sponsors and senior management. You should also use positive communication skills like active listening, asking questions, giving feedback, and resolving conflicts to communicate with your team and stakeholders, and respect their diversity, culture, and opinions.

添加您的观点

Jerhmie Zacarias, MS

PMP?, Senior Project and Program Manager
举报内容
????? Communicating with empathy and respect involves active listening, understanding others’ viewpoints, and acknowledging their contributions. ?? Use inclusive language, neutral tone, and address concerns promptly. ?? Respect boundaries and different methods of communication across diverse teams. ?? Empathize during challenges, offer support, and focus on solutions. ?? Ensure communication is transparent and all voices are heard. ?? Validate emotions in high-stress projects and ensure fairness in discussions. Hybrid methodology, with its mix of structure and flexibility, can facilitate empathetic communication.

已翻译

赞

5 Communicate with agility and adaptability

The final benefit of hybrid methodologies is that they help you communicate with more agility and adaptability, as you can respond to changes and challenges with more speed and flexibility. For example, you can use agile communication practices like daily stand-ups, sprint reviews, and backlog refinement to communicate with your team and customers, and use traditional communication practices like risk management, change management, and stakeholder management to communicate with your sponsors and senior management. You should also use agile communication principles like delivering value, embracing change, and inspecting and adapting to communicate with your team and stakeholders, and adjust your communication plan and tools as needed.

添加您的观点

Jerhmie Zacarias, MS

PMP?, Senior Project and Program Manager
举报内容
??? Communicating with agility means responding quickly to changes and providing real-time updates. It involves concise messaging and efficient channels for rapid information sharing. Adaptability implies adjusting communication as situations change – shifting mediums, altering frequency, or redefining content. Encourage feedback for continuous improvement. Use Agile tools, like daily stand-ups and sprint reviews, to swiftly address issues. In a hybrid model, balance this with the predictability of traditional approaches to serve diverse stakeholder needs.

已翻译

赞

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Program Management

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

What are the best ways to manage communication between teams and stakeholders using hybrid methodologies?

1

2

3

4

5

6

1 Align on the communication plan

2 Use the right communication tools

3 Communicate with clarity and consistency

4 Communicate with empathy and respect

5 Communicate with agility and adaptability

6 Here’s what else to consider

Program Management

给文章评分

感谢您的反馈

更多Program Management相关文章

更多相关阅读内容

What are the best ways to manage communication between teams and stakeholders using hybrid methodologies?

1

2

3

4

5

6

1 Align on the communication plan

2 Use the right communication tools

3 Communicate with clarity and consistency

4 Communicate with empathy and respect

5 Communicate with agility and adaptability

6 Here’s what else to consider

Program Management

给文章评分

感谢您的反馈

查看其他技能