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What are the best ways to keep your production team on the same page?

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Keeping your production team on the same page is crucial for the success of any theatrical project. Whether you are working on a play, a musical, a dance, or a performance art piece, you need to ensure that everyone involved understands the vision, the goals, the roles, and the responsibilities of the production. In this article, we will share some of the best ways to communicate effectively, collaborate creatively, and manage efficiently your production team.

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Marty B.

Sr. Leadership, Operational Excellence Leader | Six Sigma Black Belt

1 Define the scope

One of the first steps to keep your production team on the same page is to define the scope of the project. This means clarifying the main idea, the theme, the genre, the style, and the tone of the production. You should also establish the budget, the timeline, the venue, and the audience of the project. By defining the scope, you will create a clear and shared framework for your team to work within and to refer to throughout the process.

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Marty B.

Sr. Leadership, Operational Excellence Leader | Six Sigma Black Belt
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Making a plan with milestones and expectations are a must to succeed as a team! Everyone on the Team needs to understand the timeline.

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2 Assign the roles

Another important step to keep your production team on the same page is to assign the roles and responsibilities of each member. Depending on the size and complexity of your project, you may have different roles such as director, producer, writer, designer, actor, technician, stage manager, and so on. You should make sure that each role has a clear description, a specific task list, and a realistic deadline. You should also communicate how each role relates to and interacts with the others, and how to resolve any conflicts or issues that may arise.

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3 Use the tools

A third step to keep your production team on the same page is to use the tools and resources that can help you communicate and collaborate more effectively. For example, you can use online platforms, apps, or software that can help you create and share documents, scripts, schedules, budgets, designs, and feedback. You can also use tools that can help you manage and track the progress and performance of your team, such as project management software, time tracking software, or analytics tools. You should choose the tools that suit your needs and preferences, and that are easy to use and access by your team.

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4 Hold the meetings

A fourth step to keep your production team on the same page is to hold regular and productive meetings. Meetings are essential for sharing information, updates, ideas, questions, and concerns among your team members. You should plan and schedule your meetings in advance, and have a clear agenda and objective for each meeting. You should also make sure that your meetings are inclusive, respectful, and constructive, and that everyone has a chance to speak and listen. You should also follow up on your meetings with summaries, action items, and feedback.

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Marty B.

Sr. Leadership, Operational Excellence Leader | Six Sigma Black Belt
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A meeting without actions is pointless. Always try to define the actions and sign your actions to the team players. Then, track the actions with completion dates.

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5 Foster the culture

A fifth step to keep your production team on the same page is to foster a positive and supportive culture within your team. Culture is the set of values, beliefs, norms, and behaviors that shape how your team works and interacts. You should strive to create a culture that encourages creativity, innovation, collaboration, diversity, and excellence. You should also create a culture that recognizes, appreciates, and celebrates the achievements, contributions, and strengths of your team members. You should also create a culture that supports, motivates, and inspires your team members to grow and learn.

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6 Adapt to the changes

A sixth and final step to keep your production team on the same page is to adapt to the changes and challenges that may occur during the production process. No matter how well you plan and prepare, you may encounter unexpected situations, problems, or opportunities that may require you to adjust your scope, your roles, your tools, your meetings, or your culture. You should be flexible and open-minded, and embrace the changes as opportunities to improve, innovate, or experiment. You should also communicate and consult with your team members, and involve them in the decision-making and problem-solving processes.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways to keep your production team on the same page?

1

2

3

4

5

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7

1 Define the scope

2 Assign the roles

3 Use the tools

4 Hold the meetings

5 Foster the culture

6 Adapt to the changes

7 Here’s what else to consider

Theatrical Production

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What are the best ways to keep your production team on the same page?

1

2

3

4

5

6

7

1 Define the scope

2 Assign the roles

3 Use the tools

4 Hold the meetings

5 Foster the culture

6 Adapt to the changes

7 Here’s what else to consider

Theatrical Production

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