As an event producer, you know how important it is to find the right accommodation for your attendees, speakers, and staff. But how do you ensure that you get the best deals, service, and flexibility from your accommodation partners? Here are some tips on how to build strong relationships with them and make your event a success.
Before you start looking for accommodation options, you need to have a clear idea of your event's goals, budget, and requirements. How many rooms do you need? What are the dates and duration of your event? What are the preferred locations and amenities for your guests? What are the cancellation and payment policies? Having these details ready will help you narrow down your choices and communicate your expectations to your potential partners.
Baseado em experiencias passadas - erros e acertos - o mais importante é a comunica??o, ter em mente que pessoas tem costumes e cria??es diferentes e encontrar um metodo de alinhar as necessidades e peculiaridades quanto a moradia para cada um. A ideia de compartilhar moradia geralmente vai surgir em um momento de adapta??o ou para redu??o de gastos. Entender qual o motivo e como isso vai impactar a sua rotina. Ter um acordo/contrato bem definido com prazos de pagamento, valores e descritivo de situa??es que podem gerar ?nus - importantissimo. Existem diversos pontos a considerar quando decidindo onde morar e com quem mas o principal e o conhecimento de você, de suas manias e de sua pre-disposi??o de se adaptar e dialogar com outros.
Once you have a shortlist of accommodation options, you need to do some background research on them. Check their online reviews, ratings, and feedback from previous customers. Look for any red flags, such as complaints, disputes, or hidden fees. You can also contact them directly and ask for references, testimonials, or case studies from similar events they have hosted or partnered with. This will give you a sense of their reputation, reliability, and quality of service.
Do your research, and learn about what they want in an accommodation partner. Always know who who you're going into business with!
When you are ready to negotiate with your accommodation partners, you need to be respectful, realistic, and flexible. Don't be afraid to ask for discounts, upgrades, or perks, but also be prepared to offer something in return, such as referrals, publicity, or repeat bookings. You can also leverage your relationship with other event partners, such as venues, caterers, or sponsors, to get better deals or packages. Remember that negotiation is a two-way street, and you want to create a win-win situation for both parties.
After you have signed a contract with your accommodation partners, you need to maintain regular communication with them. Keep them updated on any changes, issues, or feedback related to your event. Confirm the details, such as room blocks, check-in and check-out times, and special requests, before the event. Send them reminders, confirmations, and thank-you notes during and after the event. You can also use tools, such as online platforms, apps, or surveys, to streamline and automate your communication and feedback processes.
Valorize o relacionamento, mas tenha regras claras sobre limites do que pode ou n?o ser feito para n?o gerar prejuizo a outra parte envolvida. Saiba dialogar, pois eventualmente podemos esquecer de algum detalhe e se faz necessario que ambas partes tenham maturidade para conversar após uma a??o incoveniente de qualquer lado (lembre que da mesma forma que você pode n?o gostar de algo, a outra pessoa tambem tem uma vis?o individual das a??es que ocorrem.). Mantenha um fluxo de comunica??o ativo e continuo - todas informa??es de forma clara e precisa.
Good communication is always important for event planning, or simple communication between parties. Make sure to practice communication regularly! You use it everyday!
The final and most important tip on how to build strong relationships with your accommodation partners is to build trust and loyalty. This means being honest, transparent, and respectful in your interactions. It also means being appreciative, supportive, and responsive to their needs and concerns. You can show your gratitude by sending them gifts, cards, or reviews. You can also promote their business by recommending them to your network, sharing their content on social media, or featuring them on your website or blog. By doing these things, you will not only create a positive impression, but also a lasting partnership that will benefit your future events.
Os principais pontos de uma nova parceria e a previs?o de se vai dar "dor de cabe?a" ou n?o. Lembre-se sempre de verificar diversos aspectos - se está observando um local para eventos, observe: quadro de for?a, fia??o eletrica (ou data de ultima manuten??o), detalhes hidraulicos (existe vazamento? mofo aparente nas paredes?) e como é a disposi??o para eventuais reparos (este deve ser um item a negociar em caso de loca??o). Importante e que a sele??o de um local deve suprir a principal necessidade do projeto - a satisfa??o e felicidade dos "donos" do evento.