What is the best way to manage a multi-artist live event schedule?

1 Know your goals

Before you start booking artists, you need to have a clear vision of what you want to achieve with your live event. What is the theme, genre, or message of your show? Who is your target audience and how will you reach them? What is your budget and how will you generate revenue? How will you measure the impact and success of your event? Having a clear and realistic set of goals will help you choose the right artists, negotiate contracts, and promote your event.

3 Create a detailed timeline

Once you have confirmed the artists, you need to create a detailed timeline for your live event schedule. This includes the dates, times, and locations of rehearsals, sound checks, performances, breaks, and other activities. You also need to allocate enough time for setup, teardown, and transitions between acts. You should share your timeline with all the artists, their teams, the venue staff, the sponsors, and any other stakeholders involved in your event, and update them regularly on any changes or issues.

4 Provide clear and consistent communication

Communication is key to managing a multi-artist live event schedule. You need to establish clear and consistent channels of communication with all the parties involved in your event, and provide them with the relevant information, instructions, and feedback. You should also be responsive and respectful to any questions, requests, or concerns that may arise. You can use email, phone, text, or online tools to communicate effectively, and assign roles and responsibilities to your team members or volunteers.

5 Anticipate and solve problems

No matter how well you plan and prepare, you may encounter some problems or challenges during your live event. These could include technical issues, weather conditions, artist cancellations, audience complaints, security risks, or legal matters. You need to anticipate and solve these problems as quickly and efficiently as possible, without compromising the quality or safety of your event. You should also have a contingency plan for any worst-case scenarios, such as backup artists, equipment, or venues.

6 Evaluate and improve

After your live event is over, you should evaluate and improve your multi-artist live event schedule management. You can collect feedback from the artists, the audience, the venue, the sponsors, and your team, and analyze the data and results of your event. You should also celebrate your achievements and acknowledge your challenges, and learn from your mistakes and successes. You can use this information and experience to improve your future live events and grow your reputation and network in the music industry.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?