登录查看更多内容

What is the best way to coordinate catering for a conference?

由人工智能和领英社区提供技术支持

Catering is a crucial aspect of any conference, as it can affect the attendees' satisfaction, engagement, and health. However, coordinating catering for a large and diverse audience can be challenging, especially if you have to balance budget, quality, and variety. In this article, you will learn some tips and best practices to plan, communicate, and execute your catering strategy for a successful conference.

此文章中的业界达人

由社区从 6 条内容中精选。了解更多

Rod Vowell

Award-winning Producer and Experience Director with expertise in experiential, marketing and retail/visual…
Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘

1 Know your audience

Before you choose your caterer and menu, you need to know your audience's preferences, needs, and expectations. You can use surveys, registration forms, or social media to gather information about their dietary restrictions, allergies, cultural backgrounds, and favorite cuisines. You should also consider the size, duration, and format of your conference, as these factors will influence the type and quantity of food and beverages you will need. For example, if your conference is a full-day event with multiple sessions and breaks, you might want to offer a mix of light snacks, buffet lunches, and coffee stations.

添加您的观点

Rod Vowell

Award-winning Producer and Experience Director with expertise in experiential, marketing and retail/visual merchandising design
举报内容
Sustainable Conference Catering? Huddle Delivers! Forget bland boxes & waste - plan your eco-conscious conference with Huddle! We partner with caterers who share your values: local, seasonal ingredients, plant-powered options, & minimal waste. Imagine fresh, delicious food that shrinks your carbon footprint & impresses attendees. We even help with compostable packaging & and responsible waste management. Let's create a conference that nourishes both minds & and the planet! #SustainableEvents

已翻译

赞
Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘
举报内容
Some learnings to share: 1) ask your guests already for their food preferences, when they get their tickets. 2) add some details, like tea, vegan options, lactose free. Even most guests do not ask for it, it provides a high satisfaction for those in need. 3) provide enough food all over the day. Start with light breakfast, have a strong lunch and finish with another tasty but light dinner-snack 4) Choose local and sustainable food. Pick quality over quantity. 5) Understand that catering is the biggest mistake you can make, when messing it up. Number one reasons, why guests are unhappy, when there isn't enough to eat.

已翻译

赞

2 Set your budget

Your budget will determine how much you can spend on catering and what kind of options you can offer. You should allocate a realistic amount of money for catering based on your conference goals, expected revenue, and market research. You should also compare different caterers and their prices, services, and quality. You can negotiate with them to get the best deal possible, but don't compromise on hygiene, safety, and professionalism. You should also factor in some contingency funds for unexpected costs or changes.

添加您的观点

Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘
举报内容
Food is amongst the most expensive items of a conference (after location rent and technical equipment). Be aware of the high costs and do not save here. Great food give you happy guests. Add the catering costs to your ticket fees. Do not try to make this a cost saver; rather see catering as in investment for loyalty and satisfaction.

已翻译

赞

3 Choose your menu

Your menu should reflect your audience's tastes, your conference theme, and your budget. You should aim for a balanced and diverse menu that can cater to different dietary requirements and preferences. You should also consider the season, the time of day, and the mood of your conference when selecting your dishes. For example, you might want to avoid heavy or spicy food in the morning or afternoon, as it can make your attendees feel sleepy or uncomfortable. You should also avoid food that is messy, noisy, or hard to eat, as it can distract from the conference content.

添加您的观点

Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘
举报内容
Provide the basics: - light breakfast with (fresh brewed coffee), like overnight oats - Avoid sugar or fats. You do not want to make your guests tired - See your catering as a opportunity to energize your guests - Have gluten-free and vegan options available. It will make some of your guests very happy and increases your loyalty - Avoid too much meat. Stay lean with soups, pasta and salads - Add something special, like crepes - Make the food fresh, like live-cooking - Avoid catering trays and buffets - invest in a barista - do not feed your guests like mass processing. - instead see the menu as a unique experience for your guests

已翻译

赞

4 Communicate with your caterer

Communication is key to coordinate catering for a conference. You should establish a clear and consistent communication channel with your caterer and update them on any changes or issues that might arise. You should also provide them with detailed information about your conference schedule, venue, layout, equipment, and expectations. You should also ask them for feedback and suggestions on how to improve your catering experience. You should also review the contract and the invoice carefully and make sure everything is in order and agreed upon.

添加您的观点

Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘
(已编辑)
举报内容
Pre-taste every menu before you serve it to your guests. Only provide food, you would like to eat yourself. Set-up a tasting day with your caterer. Let them cook all dishes for you. Choose your own favorites. Align your drinks according to your food, especially if you are serving wine.

已翻译

赞

5 Manage the logistics

Logistics is the practical aspect of coordinating catering for a conference. You should plan ahead and coordinate with your venue, your caterer, and your staff to ensure a smooth and efficient delivery, setup, and cleanup of your catering. You should also check the quality and quantity of the food and beverages before and during the conference and address any problems or complaints promptly. You should also monitor the consumption and waste of your catering and adjust accordingly. You should also follow the health and safety regulations and guidelines for food handling and storage.

添加您的观点

Fabian J. G. Westerheide

AI Ecosystem Builder | CEO @ Rise of AI | AI Investor & Advisor since 2014 | Author ‘Die KI-Nation‘
(已编辑)
举报内容
Plan the food stations according to the flow of your guests. People tend to hang around, where the food & drinks are. Use the catering to stear your guests towards crucial points, like the exhibition stand of a major partner. Use the catering to spread the guests among the location and to lead them towards "dead ends". Catering is great to centralize all your guests for networking or give them space to breath.

已翻译

赞

6 Evaluate the results

Evaluation is the final step of coordinating catering for a conference. You should collect feedback from your attendees, your caterer, and your staff on the quality, variety, and satisfaction of your catering. You should also analyze the data and metrics on your catering budget, consumption, waste, and impact. You should use this information to measure the success of your catering strategy and identify the areas of improvement for future conferences. You should also thank and acknowledge your caterer and your staff for their hard work and collaboration.

添加您的观点

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Conferences

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

What is the best way to coordinate catering for a conference?

1

2

3

4

5

6

7

1 Know your audience

2 Set your budget

3 Choose your menu

4 Communicate with your caterer

5 Manage the logistics

6 Evaluate the results

7 Here’s what else to consider

Conferences

给文章评分

感谢您的反馈

更多Conferences相关文章

更多相关阅读内容

What is the best way to coordinate catering for a conference?

1

2

3

4

5

6

7

1 Know your audience

2 Set your budget

3 Choose your menu

4 Communicate with your caterer

5 Manage the logistics

6 Evaluate the results

7 Here’s what else to consider

Conferences

给文章评分

感谢您的反馈

查看其他技能