What are the best strategies for managing cross-functional teams?

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Managing cross-functional teams can be a challenging but rewarding skill for systems engineers. Cross-functional teams are groups of people from different disciplines, departments, or functions who work together to achieve a common goal. They can help systems engineers leverage diverse perspectives, skills, and resources to solve complex problems, innovate, and deliver value. However, cross-functional teams also face potential pitfalls, such as misalignment, conflict, communication barriers, and coordination issues. How can systems engineers overcome these challenges and lead cross-functional teams effectively? Here are some of the best strategies to consider.

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Trey Oats

Information Dominance Evangelist @MID_IPT @DHIT @NIWC
Kathavarayan (Kat) Perumal Raju

Seeking New Opportunities | Singapore PR | Engineering Director | Strategic Leader in Operations, Projects, Quality…
RATHAN KANIKE

Boeing| Systems Engineer | Control System V&V | PMP&P | xRolls Royce | xAlten India |xDRDO| Aerospace| Author |…

1 Define the team's purpose and goals

One of the first steps to managing cross-functional teams is to clarify the team's purpose and goals. Why does the team exist? What is the problem or opportunity that the team is addressing? What are the expected outcomes and deliverables? How will the team measure success? These questions can help systems engineers align the team members around a shared vision, scope, and direction. They can also help systems engineers communicate the value and relevance of the team's work to stakeholders, sponsors, and senior management.

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Trey Oats

Information Dominance Evangelist @MID_IPT @DHIT @NIWC
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1. Communicate, communicate, communicate! 7 times in 7 different ways! 2. Transparency of actions and due dates on a board, visible for all parties and updated regularly. 3. Identify and discretely define in simple terms, "What Problem are we here to solve?"

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RATHAN KANIKE

Boeing| Systems Engineer | Control System V&V | PMP&P | xRolls Royce | xAlten India |xDRDO| Aerospace| Author | Narrator | LinkedIn Top Voices (X2)
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Clarifying the purpose and goals is a crucial initial stride in overseeing cross-functional teams. It involves understanding the team's reason for existence, identifying the specific problem or opportunity it addresses, and defining anticipated outcomes and deliverables. By addressing how success will be measured, systems engineers can unify team members around a common vision and direction. Moreover, this approach facilitates effective communication from systems engineers to stakeholders, sponsors, and senior management, highlighting the significance and value of the team's endeavors.

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Kathavarayan (Kat) Perumal Raju

Seeking New Opportunities | Singapore PR | Engineering Director | Strategic Leader in Operations, Projects, Quality Management | Engineering Execution Excellence in Subsea, Offshore and Instrumentation & Control Projects
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The first and foremost important point is that the system engineers should remember that they don't have direct authority over the cross-functional team members. Many times I have observed that these engineers who play team leader roles forget that they can only influence motivate and drive the team by setting a clear purpose and the goals to achieve. Otherwise, their success will be impeded by the team's success which is achieved by the contribution of individuals in the team. As a team leader, are you demonstrating the right leadership behaviours? It is the first check for managing cross-functional teams effectively!

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zahi zaltzman

System Engineer
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From my experience, when leading a cross-functional team, especially when the team is spread across a few countries, there is a need to address the following: - Team members should feel that they are part of the Core activity of the group /company - Team members want to get some exposure to activities and achievements which they are not aware of, in detail. To me, both objectives can be achieved by periodical (monthly or so) sessions with the entire team which are focused on knowledge sharing as well as some "story telling" about experiences and tasks done by various team members. need to be careful not to "fall" to status meetings mode which lack the inspiration aspect

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Ryan Ries

Generative AI, Data and Machine Learning Expert on AWS. Metaverse expert who built awesome AR Hardware.
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The most important part of cross-functional teams is making sure that all the teams are in alignment with the same goals. When the teams have different goals then you won't have collaboration since everyone will be focused on their goals and not the overall department goals!

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2 Establish roles and responsibilities

Another key strategy for managing cross-functional teams is to define the roles and responsibilities of each team member. Who is accountable for what tasks, decisions, and results? How will the team members collaborate, communicate, and coordinate their work? What are the expectations and norms for the team's behavior, performance, and feedback? Systems engineers can use tools such as RACI matrices, team charters, and ground rules to assign and clarify roles and responsibilities. They can also involve the team members in the process to foster ownership, commitment, and trust.

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What are the best strategies for managing cross-functional teams?

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1 Define the team's purpose and goals

2 Establish roles and responsibilities