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What are the best practices for handling perishable goods in import logistics?

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Importing perishable goods such as food, flowers, or pharmaceuticals can be a challenging and risky process that requires careful planning, coordination, and compliance. Perishable goods have a limited shelf life and are sensitive to temperature, humidity, and handling conditions. Any delay, damage, or deviation from the optimal environment can result in spoilage, loss of quality, or health hazards. Therefore, importers of perishable goods need to follow some best practices to ensure the safety, freshness, and profitability of their products.

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Mohamed Yusuf

BRCGS professional- Making food safety and quality implementation more simple -Coaching -training-Mentoring

1 Choose the right mode of transport

The mode of transport for importing perishable goods depends on several factors, such as the type, quantity, and destination of the goods, the cost and speed of the service, and the availability and reliability of the infrastructure. Generally, air freight is the fastest and most suitable option for highly perishable goods that have a short shelf life and high value, such as fresh seafood, fruits, or flowers. However, air freight is also the most expensive and has limited capacity and accessibility. Sea freight is the most economical and widely available option for less perishable goods that have a longer shelf life and lower value, such as frozen meat, dairy products, or grains. However, sea freight is also the slowest and most prone to delays and disruptions. Road and rail transport can be used for short-distance or inland deliveries, but they also require adequate refrigeration and insulation facilities.

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ika wijayanti

Regulatory Officer at PT. WINDU PERSADA CARGO
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In my experience, the delivery of perishable products with a short shelf life must use a fast and appropriate mode of transportation. If distance is not a problem, then delivery using land routes is more provided you pay attention to the vehicle used, the packaging process, and how it is stored in the delivery vehicle. This concerns product safety and does not drastically change the product's condition. And if the delivery distance is an obstacle. Then air transportation is the best choice. Always pay attention to things such as how to pack and how to store it in the vehicle when traveling.

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2 Use appropriate packaging and labeling

Packaging and labeling are essential for protecting and identifying perishable goods during import logistics. Packaging should be designed to prevent contamination, leakage, breakage, or exposure to external factors that can affect the quality and safety of the goods. Packaging should also be compatible with the mode of transport and the handling equipment used at the origin, transit, and destination points. Labeling should provide clear and accurate information about the contents, origin, destination, weight, dimensions, and special handling instructions of the goods. Labeling should also comply with the regulations and standards of the importing country and the international organizations, such as the International Air Transport Association (IATA) or the International Maritime Organization (IMO).

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3 Maintain the cold chain and monitor the temperature

The cold chain is the system of storage and distribution that ensures that perishable goods are kept at the appropriate temperature throughout the import logistics process. Maintaining the cold chain is crucial for preserving the quality, safety, and shelf life of the goods. To maintain the cold chain, importers should use refrigerated or insulated containers, vehicles, and warehouses that can provide the required temperature range and conditions for the goods. Importers should also monitor the temperature of the goods regularly and record any fluctuations or deviations from the set point. Temperature monitoring devices, such as data loggers or sensors, can help track the temperature history and alert the importers of any potential problems or risks.

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ika wijayanti

Regulatory Officer at PT. WINDU PERSADA CARGO
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Temperature monitoring devices must be used for this type of product, and reliable shipping service for this shipment must be selected carefully.

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4 Comply with the customs and quarantine requirements

Importing perishable goods involves complying with the customs and quarantine requirements of the importing country and the transit countries. Customs and quarantine authorities are responsible for inspecting, clearing, and releasing the goods according to the applicable laws and regulations. Importers should be aware of the documentation, certification, and inspection procedures for their goods and prepare them in advance. Importers should also communicate with the customs and quarantine agents and provide them with the necessary information and assistance to facilitate the clearance process. Importers should also plan for any possible delays, fees, or penalties that may arise from the customs and quarantine process and have contingency plans in case of rejection or confiscation of the goods.

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Mohamed Yusuf

BRCGS professional- Making food safety and quality implementation more simple -Coaching -training-Mentoring
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It's very important to know the regulations at the point of sale, many exporters and importers don't give their attention to this point and as a result, the shipment can be refused and returned back. First thing to ask before importing and exporting is, what are the regulations and limitations that could make my shipment be refused, second you have to check also what are the analysis that will be done and based on the result my shipment will be accepted or not.

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ika wijayanti

Regulatory Officer at PT. WINDU PERSADA CARGO
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It will be easier if the sender and recipient can provide the documents required by the destination country. At least the goods receipt documents have been received and approved by the recipient country authorities before the goods arrive. So that when goods arrive or arrive at the destination country, there will be no more delays in receiving goods at customs due to problematic documents.

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5 Partner with reliable and experienced logistics providers

Importing perishable goods requires partnering with reliable and experienced logistics providers that can offer the best solutions and services for the goods. Logistics providers can help importers with the transport, storage, handling, and delivery of the goods, as well as the customs and quarantine clearance, documentation, and compliance. Importers should choose logistics providers that have the expertise, capacity, and network to handle perishable goods efficiently and effectively. Importers should also establish clear and consistent communication and coordination with the logistics providers and monitor their performance and feedback.

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6 Implement quality control and risk management measures

Importing perishable goods involves implementing quality control and risk management measures to ensure the satisfaction of the customers and the profitability of the business. Quality control measures include checking, testing, and verifying the condition, quantity, and specifications of the goods at different stages of the import logistics process. Quality control measures also include following the best practices for handling, storing, and distributing the goods and adhering to the food safety and hygiene standards. Risk management measures include identifying, assessing, and mitigating the potential hazards, threats, and losses that may affect the goods during the import logistics process. Risk management measures also include securing adequate insurance coverage and compensation for the goods and having emergency plans and procedures in case of accidents or incidents.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best practices for handling perishable goods in import logistics?

1

2

3

4

5

6

7

1 Choose the right mode of transport

2 Use appropriate packaging and labeling

3 Maintain the cold chain and monitor the temperature

4 Comply with the customs and quarantine requirements

5 Partner with reliable and experienced logistics providers

6 Implement quality control and risk management measures

7 Here’s what else to consider

Import/Export Operations

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What are the best practices for handling perishable goods in import logistics?

1

2

3

4

5

6

7

1 Choose the right mode of transport

2 Use appropriate packaging and labeling

3 Maintain the cold chain and monitor the temperature

4 Comply with the customs and quarantine requirements

5 Partner with reliable and experienced logistics providers

6 Implement quality control and risk management measures

7 Here’s what else to consider

Import/Export Operations

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