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What are the benefits of delegating and outsourcing tasks as an executive?

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As an executive, you have a lot of responsibilities and demands on your time. You may feel like you have to do everything yourself, or that you can't trust others to handle your tasks. However, this can lead to burnout, stress, and poor performance. Delegating and outsourcing tasks can help you free up your time, focus on your strengths, and leverage the skills and expertise of others. In this article, we'll explore some of the benefits of delegating and outsourcing tasks as an executive, and how you can do it effectively.

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1 What is delegating and outsourcing?

Delegating and outsourcing are two ways of transferring tasks or projects to someone else. Delegating means assigning a task to someone within your team or organization, while outsourcing means hiring an external provider or contractor to do the task. Both methods can help you reduce your workload, save time and money, and improve quality and efficiency.

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2 Why delegate and outsource tasks?

Delegating and outsourcing tasks can bring you several benefits as an executive, such as increased productivity and performance, improved team development and network, and a better work-life balance. By delegating tasks to your team members, you can empower them, enhance their skills, and increase their motivation and engagement. Outsourcing tasks to external providers can also provide access to specialized talent, knowledge, and resources that may not be available in-house. Additionally, delegating or outsourcing time-consuming, stressful, or low-value tasks can free up your schedule, reduce your pressure, and create more space for personal and professional growth.

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Carl J. Cox

CEO | Business Growth Strategy Expert | Author | Measure Success Podcast Host | Helping CEOs Scale with Strategic Excellence
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Often, executives are paid a salary with bonus compensation. Let's assume an executive was making $300,000 total comp per year. That is the equivalent of making approximately $150/hour for 2,000 hours per year. To meet the cost value of an organization, the executive should be doing activities that are worth at least $150/hour or more per hour and delegate or delete activities that are worth less than that. However, to increase the value, they should be looking at the total revenue or net income for the company. Let's say it is $10M in annual revenue. Every hour, they should be striving to create at least $5K in revenue per hour. Having this mindset will be a game changer in the trajectory of your company.

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Paula Oleska, M.A.

Creator of Radical Rapid Results? using Brain Upgrade?. Expert on brain hacks for growth mindset, emotional intelligence and accelerating achievement. Bestselling author, speaker, trainer.
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In my experience, not delegating leads to a lot of wasted time. We cannot be experts at everything. In my company, even when I had very little money, I always invested in an administrative assistant and a bookkeeper. My job was to run the company, create programs, serve my clients, and do marketing and sales. Why waste my time on paying bills, figuring out payroll or taxes? I wouldn't have done it well anyway. In the short time, it was a big effort but it paid off in the long run. I was able to expand quickly. I highly recommend it to every small - and large - business owners.

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3 How to delegate and outsource tasks effectively?

Delegating and outsourcing tasks can be difficult, especially if you are used to doing everything yourself, or if your expectations are high. To make the process easier and more successful, analyze your workload and prioritize the essential, strategic, or strength-aligned tasks. Identify the repetitive, mundane, or outside-expertise tasks that you can delegate or outsource. Choose someone with the necessary skills, experience, and availability; or if outsourcing, compare different options and negotiate the project terms and scope. Communicate clearly to explain the task purpose and objectives, provide resources or guidance, agree on deadlines and quality standards, and establish regular check-ins and feedback mechanisms. Finally, trust and empower the person or provider by avoiding micromanagement; give them autonomy to make decisions; respect their expertise; and provide support and recognition when needed.

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4 What are the potential pitfalls of delegating and outsourcing tasks?

Delegating and outsourcing tasks can also have some drawbacks or risks, such as losing control or visibility over the task and facing communication or coordination issues. You may feel uneasy about handing over the task to someone else, and you may experience difficulties in monitoring or evaluating progress. Additionally, misunderstandings, delays, or conflicts with the person or provider may arise due to differences in location, time zone, or culture. Furthermore, you may not be satisfied with the outcome of the task if it does not meet your expectations or standards. Quality and performance issues such as errors, mistakes, or rework can also affect your reputation or credibility.

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5 How to overcome the potential pitfalls of delegating and outsourcing tasks?

In order to avoid or minimize the potential pitfalls of delegating and outsourcing tasks, it is important to define and document the scope and specifications of the task. This will ensure that all parties are on the same page about expectations and deliverables. Additionally, effective communication and collaboration tools should be used, such as video calls, chats, emails, or project management software. Lastly, it is important to review and evaluate the work regularly to check progress and quality of the work. Provide feedback when necessary and make adjustments or changes as needed.

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Steve Leach

Chief Operating Officer / Coach & Mentor / Trustee - an agile, versatile leader known for creating and inspiring inclusive, empowered and highly engaged teams to deliver outstanding results.
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I’ve always been a huge fan of the high challenge, high support model - when established freely this would allow team members the framework and psychological safety to ask for help if required.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Steve Leach

Chief Operating Officer / Coach & Mentor / Trustee - an agile, versatile leader known for creating and inspiring inclusive, empowered and highly engaged teams to deliver outstanding results.
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The most important consideration when delegating a task is ensuring the context and why it is important is clearly understood. Too often tasks are delegated with little explanation. This builds trust and understanding and eventually empowerment. Recognition of a job done well also goes along way. As does constructive feedback if the delegated task could have been improved. If so delegate again - don’t regain the task as nobody wins!

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What are the benefits of delegating and outsourcing tasks as an executive?

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6

1 What is delegating and outsourcing?

2 Why delegate and outsource tasks?

3 How to delegate and outsource tasks effectively?

4 What are the potential pitfalls of delegating and outsourcing tasks?

5 How to overcome the potential pitfalls of delegating and outsourcing tasks?

6 Here’s what else to consider

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What are the benefits of delegating and outsourcing tasks as an executive?

1

2

3

4

5

6

1 What is delegating and outsourcing?

2 Why delegate and outsource tasks?

3 How to delegate and outsource tasks effectively?

4 What are the potential pitfalls of delegating and outsourcing tasks?

5 How to overcome the potential pitfalls of delegating and outsourcing tasks?

6 Here’s what else to consider

Executive Coaching

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