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In virtual teams, how can project management software help you meet your deadlines?

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Working in a virtual team can be challenging, especially when it comes to meeting deadlines. You may face issues such as communication gaps, time zone differences, unclear expectations, and lack of visibility. How can you overcome these obstacles and deliver your projects on time? One possible solution is to use project management software that can help you plan, track, and collaborate with your remote team members. Here are some ways that project management software can help you meet your deadlines in a virtual team.

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Mark Kilby

remote agile leader, author, facilitator, educator, mentor, community (re)builder

1 Set realistic goals

Project management software can help you set realistic and measurable goals for your project. You can use features such as Gantt charts, milestones, and dependencies to break down your project into manageable tasks and assign them to your team members. You can also set deadlines, priorities, and budgets for each task and monitor their progress. This way, you can avoid scope creep, overcommitment, and unrealistic expectations that can derail your project.

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Mark Kilby

remote agile leader, author, facilitator, educator, mentor, community (re)builder
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People, not tools set goals. Goal setting works best as a collaborative effort between people within product management, leadership and development. The tools can only help when people understand how to use the tools well and use them collaboratively. You can think of project management tools as a balance beam. If product, leadership, or development don't use the tools well or apply too much leverage, the other groups are thrown off.

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2 Communicate effectively

Project management software can help you communicate effectively with your virtual team. You can use features such as chat, video conferencing, and file sharing to exchange information, feedback, and updates with your team members. You can also use features such as notifications, reminders, and comments to keep everyone on the same page and avoid misunderstandings and delays. Additionally, you can use features such as reports, dashboards, and status updates to keep your stakeholders informed and engaged with your project.

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Mark Kilby

remote agile leader, author, facilitator, educator, mentor, community (re)builder
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Some of the biggest communication challenges with project management software are capturing the right data and interpreting what the tool is telling you from that data. This makes project management software a communication tool and you need someone to translate the language it speaks.

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3 Collaborate efficiently

Project management software can help you collaborate efficiently with your virtual team. You can use features such as cloud storage, document editing, and version control to share and edit files with your team members. You can also use features such as calendars, task lists, and workflows to coordinate and synchronize your work with your team members. Moreover, you can use features such as feedback tools, polls, and surveys to collect and analyze data from your team members and customers.

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4 Solve problems quickly

Project management software can help you solve problems quickly in your virtual team. You can use features such as issue tracking, risk management, and conflict resolution to identify and address any issues that may arise in your project. You can also use features such as brainstorming, mind mapping, and decision making to generate and evaluate ideas with your team members. Furthermore, you can use features such as contingency planning, change management, and lessons learned to adapt and improve your project.

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5 Celebrate successes

Project management software can help you celebrate successes in your virtual team. You can use features such as rewards, recognition, and gamification to motivate and appreciate your team members for their achievements. You can also use features such as feedback, reviews, and testimonials to measure and showcase your project's impact and value. Lastly, you can use features such as celebrations, social media, and newsletters to share and celebrate your project's results and learnings with your team members and stakeholders.

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Mark Kilby

remote agile leader, author, facilitator, educator, mentor, community (re)builder
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Celebration is frequently skipped but is one of the most important types of communication to help a team be sustainable. If we don't celebrate wins, the team merely grinds through the next problem and the next. Eventually, a sharp team will become dull without the honing of celebration. Teams need to recognize what worked well.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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In virtual teams, how can project management software help you meet your deadlines?

1

2

3

4

5

6

1 Set realistic goals

2 Communicate effectively

3 Collaborate efficiently

4 Solve problems quickly

5 Celebrate successes

6 Here’s what else to consider

Virtual Teams

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In virtual teams, how can project management software help you meet your deadlines?

1

2

3

4

5

6

1 Set realistic goals

2 Communicate effectively

3 Collaborate efficiently

4 Solve problems quickly

5 Celebrate successes

6 Here’s what else to consider

Virtual Teams

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