Struggling to connect with your virtual team?

Struggling with a virtual team? Don't worry, it's common. Focus on building trust and open communication. Utilize video calls to see facial expressions and body language. Encourage regular check-ins and team-building activities. Leverage project management tools for clarity and collaboration. Create a strong team culture by celebrating successes and providing support. Remember, effective virtual teamwork takes time and effort.

Ways to connect with your virtual team would be to reassess their ability to complete the task. Meet with them at least once per week virtually to make sure there are no gaps of communication and you are being clear on your ask. Often times we expect others to complete task that we were not clear on which may cause a delay based on instruction.

The key is to prioritize genuine connection, even if it’s through a screen. Start by making time for casual check-ins that aren’t just about work. Share a bit about your day, ask about theirs, and create space for those spontaneous, light-hearted moments we miss from in-person interactions. Also, consider setting up regular virtual hangouts or coffee breaks where the team can relax and chat about non-work topics. It’s amazing how a little bit of intentionality can go a long way in building a sense of camaraderie and trust, even from afar. And remember, it’s okay to be patient with yourself and your team as you all adjust—connection takes time, but it’s well worth the effort.

In a virtual setting, maintaining active listening can be more challenging than in person, so it's important to prepare and be mindful of your environment. Here are some tips: - Schedule your meeting time and ensure your environment is free from distractions. - If on a laptop, leave your smartphone in another room and avoid opening extra windows. - Turn on your camera and microphone to create a sense of presence. - Apply active listening—focus fully on the speaker, acknowledge their points, and avoid multitasking. - Remember your purpose for the meeting and stay engaged to make the most of your time.

Incorporating mindfulness into regular check-ins can bridge the gap in connecting with virtual teams. They go beyond task updates; they create a space for genuine connection and understanding. Start each meeting with a brief moment of silence or a simple mindfulness exercise to help everyone center and be present. Encourage open dialogue where team members can express how they truly feel, not just what they’re working on. Listen actively, without judgment, and acknowledge the emotions and challenges your team might be facing.

Orient your team in a shared purpose, allowing everyone to align with the bigger picture. Ensure each member feels their contributions matter. Encourage the team to pause and reflect on how their individual work connects to the collective mission. Regularly revisit these goals, creating opportunities for team members to voice their thoughts and feelings.

In a virtual world, it can be hard to connect. I like to take an active interest {by asking open ended questions} to my virtual team. I have even gone as far as setting up virtual coffee or wine chats. These have been very effective in team building. A 10 minute chat to talk about anything other than the project. Learn to become a safe person. Please and thank you go along way. By investing in a person over a project, you will produce the most passion from your team.

Create an environment where mindfulness is a shared practice, not just an individual habit. Encourage team members to take short mindful breaks throughout the day to recharge and refocus. Incorporate mindfulness exercises into virtual meetings, like brief breathing exercises or moments of silence, to help everyone stay present and engaged. Create spaces where team members can openly discuss challenges and successes, and encourage them to approach these discussions with a mindful, non-judgmental attitude.