How would you handle design change requests that exceed the project budget limitations?

First, there’s the cost of making a change. But what’s the benefit? What kind of functional impact will the change have, and how long will it take to see that impact? If it’s an engineering or architectural change, we’ll need to talk to the right experts to figure out if it’s structural or just cosmetic. Once we’ve gone through all that, we put together a report outlining the costs for labor and materials. If the client gives the green light, we send the change order to administration for payment. Once the payment comes through, we can move forward with the request. Personally, I’m pretty cautious, especially in international projects.

First, the change has a cost. What is the benefit of the change? What is the functional impact value of making the change? Over what period will the impact be realized? What are the delays to the project, both time and materials...if engineering or architecture, either or both need to be consulted to determine if it is a structural or cosmetic change. Once analyzed, the report is presented with the costs of both labor and materials. Now, the client signs off and the change order is sent to the administration for payment. When payment is received the request is honored. Now, I am risk-averse. In international development, I use a 3rd party to manage construction funds and never fund more than two weeks of labor/ materials into the project.

Communicate with all relevant stakeholders, including the project team, clients, and decision-makers. Ensure everyone understands the reasons for the design change request and its potential impact on the project.

While I enjoy changes at the request of the client resulting in more business, changes that result in less business are equally, if not more valuable. Clients will know they can trust you if you can maximize the value gained on an economical alternative to the initial plan.

Work collaboratively with stakeholders to negotiate adjustments to the budget or project scope. This might involve seeking additional funding or reallocating resources to accommodate the change.

Keep comprehensive records of all discussions, analyses, decisions, and approvals related to the design change. This documentation is vital for accountability and transparency throughout the project lifecycle.