How Do You Write a Thank-You Letter After an Interview?

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You aced the interview and you are confident that you are the perfect fit for the role. But how do you make sure that the employer remembers you and keeps you in mind for the next steps? One of the most effective ways to show your continued interest and enthusiasm in a role is to follow up with a thank you letter. In this article, you'll find some tips on how to write a professional and persuasive thank-you letter that will help you stand out from the crowd and increase your chances of getting hired.

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Tailor your message:

In your thank-you note, address a specific challenge the company faces and link it to a relevant skill or achievement of yours. This shows you understand their needs and are ready to contribute.
Take insightful notes:

During or right after the interview, jot down key points about the company. Use these notes to personalize your thank-you letter and any follow-up communication, making a memorable impression.

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1 Why should you send a thank-you letter?

Sending a thank you letter is not only a polite gesture but also a strategic opportunity to reiterate your value proposition, address any concerns, and express your enthusiasm for the role. Showing appreciation for the interviewer's time and attention, reinforcing your fit for the role and organization, highlighting relevant skills, achievements, and qualifications, and clarifying any points that you may have missed or misunderstood during the interview are all important aspects of a thank you letter. Additionally, it can demonstrate communication skills and professionalism, as well as remind the employer of your interest and availability for the next steps.

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Dilara Casey

Visionary Leader Focused on Innovation, People, and Process
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There are split camps on whether or not a thank-you letter is warranted after an interview. I think it never hurts to send one. It keeps you top-of-mind, helps reiterate your abilities, and creates a level of connection with the hiring team. And also, it's just plain courteous and nice.

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2 When do you send a thank-you letter?

The best time to send a thank you letter is within 24 hours after the interview. This way, you can strike while the iron is hot and keep yourself fresh in the employer's mind. Sending a thank-you letter too late can make you seem disinterested or forgetful. Sending a thank-you letter too soon can make you seem desperate or impatient.

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Dilara Casey

Visionary Leader Focused on Innovation, People, and Process
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I suggest sending a thank-you letter via email within 24-36 hours of your interview. In some instances it makes sense to wait a little longe. For example: if you interviewed on a Friday at 4pm I would wait until Monday at 10am to send a note.

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3 How do you send a thank-you letter?

Sending a thank-you letter is a common and convenient way to express your gratitude. Depending on the industry, culture, and preference of the employer, you may consider sending a handwritten note, making a phone call, or sending a LinkedIn message. Regardless of the method chosen, ensure that you include a clear and concise subject line with your name and the position; address the interviewer by their name and title; personalize your message by referring to specific details from the interview; maintain a positive, professional, and enthusiastic tone; proofread for spelling, grammar, and punctuation errors; include your contact information; and include a call to action.

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4 What should you include in a thank you letter?

A thank you letter should be a concise expression of gratitude and interest in the role. It should be between three and five paragraphs long, depending on the complexity and length of the interview. The letter should include a salutation that greets the interviewer by their name and title, an introduction thanking them for their time, a body summarizing your main selling points and addressing any concerns, a conclusion reaffirming your enthusiasm for the role and asking about the next steps, and a sign-off that closes with a polite phrase followed by your name and contact information.

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Erica Reckamp

You won't BELIEVE what they'll say about your new C-Suite / Executive Resume??LinkedIn Profile??Exec / Board Bio??Networking Piece??Partner with me to advance your career goals.
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Take notes during or immediately after Your interview when your thoughts are fresh. Jot down your impressions of the company, any employees you met, the work environment, products, services, projects, values, and more. These notes will help you gather your thoughts for both the thank you note and future follow-up notes.

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Dilara Casey

Visionary Leader Focused on Innovation, People, and Process
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A few elements in your thank you letter: Opening: Thank them for their time Body: Highlight a key pain point for the company that you discussed during your interview and tie it back to a specific skill or accomplishment that you have achieved and how it can help them alleviate the challenge. Closing: Reiterate your interest in the position and offer to provide work samples and/or attach a link to your portfolio. Keep in short and sweet around 5-7 sentences total.

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5 How do you follow up after a thank you letter?

Sending a thank you letter is not the end of the communication process. Depending on the timeline and feedback from the employer, you may need to follow up with them. Wait a reasonable period of time before doing so — usually, between one and two weeks, unless the employer has given you a specific date or timeframe. Reach out to the same person or channel that you sent your thank you letter to, unless instructed otherwise. Make sure your message is brief, polite, and respectful. Remind the employer of who you are, what position you applied for, and when you had the interview. Express your continued interest and enthusiasm for the role and organization. Ask for an update on the hiring process or next steps. Lastly, thank them for their time and attention and restate your availability and contact information.

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Erica Reckamp

You won't BELIEVE what they'll say about your new C-Suite / Executive Resume??LinkedIn Profile??Exec / Board Bio??Networking Piece??Partner with me to advance your career goals.
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When the hiring window is long, it is often appropriate to touch base over a longer time period. If this is the case, you may wish to mix up your channels of outreach — a call one week, a brief email the next, then perhaps a quick text letting your contact know that you’re still excited about the opportunity.

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Dilara Casey

Visionary Leader Focused on Innovation, People, and Process
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If you haven't heard back a week after sending a thank-you letter and a timeline has been established, it is perfectly fine to reach back out to the recruiter or hiring manager. However, I do not suggest "checking in" with them. Instead share an article, work sample, or other piece of content that provides value to your previous conversation with them. I like closing these emails with "Does it make sense for us to set up another call or meeting?" This way you're directly asking them a question and they can respond that yes it does or no it doesn't instead of leaving you hanging.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Dilara Casey

Visionary Leader Focused on Innovation, People, and Process
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In large organizations where they've outsourced recruiting or have massive recruiting teams, it doesn't always make sense to send a thank-you note. Although I am a big fan of sending them, in this case, the recruiter is simply mining talent to pass along to the hiring team and has no input on the actual hiring process. When I talk to recruiters in these types of roles they all agree that a thank-you letter is not warranted. With all that said, I urge you to consider your situation and make the best decision for yourself.

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How Do You Write a Thank-You Letter After an Interview?

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1 Why should you send a thank-you letter?

2 When do you send a thank-you letter?

3 How do you send a thank-you letter?

4 What should you include in a thank you letter?

5 How do you follow up after a thank you letter?

6 Here’s what else to consider

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