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How do you write a salary negotiation email that gets results?

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Negotiating your salary can be a tricky and stressful process, especially when you have to do it over email. However, with some preparation, research, and tact, you can write a salary negotiation email that gets results. Here are some tips and examples to help you craft a professional and persuasive message.

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Melissa Hodgins

Executive Career Coach | Strategize Your Pivot, Strengthen Business Value, Secure People Leadership Roles |…
Susan Collins, ACC, PHR, CI

Corporate Leadership Coach | ?????????????????? ???????????? ???????????????????? | Empowering teams and individuals to…
Wanda Kusumajuda Pichette, CCDP

???? Career Development Educator | CPC Outstanding Career Leader Award | Join GrowCD's Fri, Dec 6 Webinar, Future…

1 Know your worth

Before you write your email, you need to know how much you deserve to earn based on your skills, experience, and market value. You can use online tools, such as Glassdoor or PayScale, to research the salary range for your position and industry. You can also consult your network, mentors, or recruiters for insights and advice. Knowing your worth will help you set a realistic and confident salary expectation.

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Wanda Kusumajuda Pichette, CCDP

???? Career Development Educator | CPC Outstanding Career Leader Award | Join GrowCD's Fri, Dec 6 Webinar, Future Outlook: How Generative AI Has Changed the Role of Career Practitioners
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Knowing your worth also includes re-analyzing the job posting and the interview discussion you had with your potential employer. Did the interviewer emphasize specific types of projects that you know you would have the edge over? Did the interviewer mention specific expansion plans that you have implemented before? This type of analysis can help you develop a strong business case when composing your email later on.

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2 Choose the right timing

Timing is everything when it comes to salary negotiation. You don't want to bring it up too early or too late in the hiring process. A good rule of thumb is to wait until you have a written job offer or a clear indication of interest from the employer. This shows that they are serious about hiring you and that you have some leverage to negotiate. However, don't delay your response too long, as this may signal a lack of interest or commitment.

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Wanda Kusumajuda Pichette, CCDP

???? Career Development Educator | CPC Outstanding Career Leader Award | Join GrowCD's Fri, Dec 6 Webinar, Future Outlook: How Generative AI Has Changed the Role of Career Practitioners
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Timing is definitely important when it comes to salary negotiation. In responding to a written job offer, being prompt is definitely beneficial, however, a strong, confident and logical response is still more important than answering quickly. As responding within 24 hours is customary in the business world, you can take this time to think through how you will respond without feeling rushed.

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3 Be polite and positive

Your tone and attitude can make a big difference in how your email is received and responded to. You want to convey that you are enthusiastic about the job and the company, but also that you value yourself and your contributions. Avoid sounding demanding, defensive, or apologetic. Instead, use polite and positive language, such as "I appreciate", "I'm excited", "I'm confident", and "I'm flexible". Express your gratitude for the offer and your interest in working with them.

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4 Provide a rationale and evidence

To justify your salary request, you need to provide a clear and compelling rationale and evidence. Explain why you deserve a higher salary based on your qualifications, achievements, and impact. Highlight your unique skills, strengths, and value proposition that set you apart from other candidates. Use specific examples, numbers, and metrics to back up your claims. You can also mention the market rate or the industry standard as a reference point.

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5 Suggest a range and be flexible

Instead of stating a single fixed number, it's better to suggest a salary range that you are comfortable with. This gives you some room for negotiation and shows that you are willing to compromise. However, make sure that the lower end of your range is still acceptable to you and that the higher end is not unrealistic or unreasonable. You can also indicate that you are open to other forms of compensation, such as benefits, bonuses, or equity.

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6 End with a call to action

The last part of your email should include a clear and courteous call to action. Ask the employer to review your request and get back to you with their feedback or counteroffer. You can also suggest a date or time for a follow-up conversation to discuss the details further. Thank them again for their consideration and express your eagerness to hear from them soon.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Melissa Hodgins

Executive Career Coach | Strategize Your Pivot, Strengthen Business Value, Secure People Leadership Roles | Transformational Coaching, Proven 5X ROI, Six-Figure Negotiations & Recruitment Insights for Future-Ready Growth
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Negotiating a Job offer - that's wonderful! Yes, salary is important and I always recommend providing a salary range that aligns to your skills, your experience, and market rates. Now, that being said, some companies don't necessarily adhere to market rates. Here's where you can also 'negotiate' for a more robust job offering. Consider vacation days, sick days, flexible work options, annual bonus percentage, a one-time starting bonus, stock options, education credits, learning & development credits, benefits beginning on day 1 versus after probationary period, volunteer hours, or a salary increase in 6 months from start date. At the end of the day, it's about building a workable solution for you and the company.

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Susan Collins, ACC, PHR, CI

Corporate Leadership Coach | ?????????????????? ???????????? ???????????????????? | Empowering teams and individuals to create a lasting impact in the corporate arena.
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You should start with a number in mind, but don't be afraid to ask for more. The job descriptions don't always tell the entire story. Recently I had a client halfway through the interview process determine that the original salary they discussed would not be enough after discussing the job expectations with the hiring manager. He went back to the recruiter to let her know that after discussing the job, his original salary requirements did not match the job requirements. Not only did he get the job, but they offered 10% more than his original number.

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Karen Worthy

Helping Leaders Get Hired | Executive Career Coach | ex-Amazon | Start-up Leadership | Operations Nerd | Mom of 3
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Before using an email in your negotiation, try to do it with a phone call to the recruiter instead. Being able to talk to someone takes a lot of the risk out of the ask, and prevents communication errors.

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How do you write a salary negotiation email that gets results?

1

2

3

4

5

6

7

1 Know your worth

2 Choose the right timing

3 Be polite and positive

4 Provide a rationale and evidence

5 Suggest a range and be flexible

6 End with a call to action

7 Here’s what else to consider

Job Search Strategies

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How do you write a salary negotiation email that gets results?

1

2

3

4

5

6

7

1 Know your worth

2 Choose the right timing

3 Be polite and positive

4 Provide a rationale and evidence

5 Suggest a range and be flexible

6 End with a call to action

7 Here’s what else to consider

Job Search Strategies

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