How do you write effective speaker notes for a conference presentation?

1 Plan your content and structure

Before you write any speaker notes, you need to have a clear idea of what you want to say and how you want to say it. Start by outlining your presentation content, including your main message, your key points, and your supporting evidence. Then, decide how you will structure your presentation, such as using an introduction, a body, and a conclusion, or following a problem-solution-benefit format. Having a clear content and structure plan will help you write speaker notes that are relevant, concise, and coherent.

2 Write for your ears, not your eyes

Speaker notes are not meant to be read word for word, but to be spoken aloud. Therefore, you need to write them in a way that sounds natural, conversational, and confident. Avoid using complex sentences, jargon, or acronyms that might confuse you or your audience. Instead, use simple words, short phrases, and active verbs that convey your meaning clearly and directly. You can also use rhetorical devices, such as questions, pauses, or repetition, to create interest and engagement.

3 Use cues and prompts

Speaker notes are not a script, but rather a guide to help you remember and deliver your presentation. They can be used to remind yourself of the main points or transitions between sections, as well as highlight any facts, figures, or quotes that need to be mentioned. Speaker notes can also indicate any gestures, movements, or visual aids that may be used, as well as add personal stories, anecdotes, or examples. Lastly, they can include any questions or feedback that you want to ask or receive from your audience.

4 Format and print your speaker notes

Once you have written your speaker notes, you need to format and print them in a way that makes them easy to read and use. A word processor or a presentation software can be used to create and edit your speaker notes. For formatting, it is recommended to use a large font size, such as 14 or 16 points, and a clear font style, such as Arial or Times New Roman. Additionally, bullet points, numbers, or symbols can be used to organize your speaker notes. Bold, italic, or underline can be used to emphasize important words or phrases. Different colors or highlights can be used to distinguish different sections or topics. Page numbers, headers, or footers can also help identify your speaker notes. Lastly, print your speaker notes on paper or cardstock and use a binder clip or a folder to keep them together.

5 Practice with your speaker notes

The final step to write effective speaker notes is to practice with them. Doing so will help you become familiar with your content, refine your delivery, and adjust your timing. You can read your notes aloud several times and record yourself for review. Revise your speaker notes as needed, and practice in front of a mirror, friend, or colleague for feedback. It's also beneficial to practice in the same or similar setting as your conference venue, and to practice without your speaker notes to check accuracy and confidence. With these tips in mind, you can write effective speaker notes that will enable you to communicate your message, connect with your audience, and enjoy the conference experience.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?