How do you scout and manage film locations in a new city?

3 Secure the permissions

After you have decided on your locations, you need to secure the permissions and agreements from the relevant parties. You may need to obtain permits from the local authorities, such as the city council, police, or fire department, depending on the nature and scale of your shoot. You may also need to sign contracts or release forms with the owners or managers of the locations, and pay deposits or fees. You should also get insurance coverage for your locations, equipment, and crew, and be prepared for any contingencies or liabilities.

4 Prepare the locations

Before you start shooting, you need to prepare the locations for your film project. You may need to make some changes or modifications to the locations, such as dressing, lighting, or soundproofing, to match your creative vision. You may also need to arrange the logistics, such as transportation, parking, catering, and security, for your crew and cast. You should also communicate with the owners or managers of the locations, and inform them of your schedule, requirements, and expectations. You should also respect their rules and regulations, and avoid any damage or disturbance to their property or environment.

5 Manage the locations

During the shooting, you need to manage the locations effectively and efficiently. You should assign a location manager or coordinator, who can oversee the operations and coordination of the locations, and liaise with the owners or managers, the authorities, and the crew. You should also keep track of the time, budget, and resources allocated for each location, and adjust accordingly if there are any delays, changes, or problems. You should also ensure the safety and security of the locations, equipment, and personnel, and follow the health and safety protocols.

6 Wrap up the locations

After you finish shooting, you need to wrap up the locations properly and professionally. You should restore the locations to their original condition, or as agreed with the owners or managers. You should also clear any trash, debris, or equipment from the locations, and dispose of them appropriately. You should also thank the owners or managers of the locations, and settle any outstanding payments or issues. You should also collect any receipts, documents, or materials related to the locations, and store them securely for future reference or use.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?