The first step in preparing for a high-stakes or high-pressure presentation is to understand your audience. Who are they? What are their needs, expectations, and concerns? How can you connect with them and persuade them? To answer these questions, you need to do some research and analysis. Find out as much as you can about their background, interests, goals, and pain points. Use this information to tailor your message, tone, and style to suit their preferences and needs. For example, if your audience is technical, you can use more jargon and data. If your audience is non-technical, you can use more stories and analogies.
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Here are some more useful prompts: What do they care about? What questions will they have? What’s in this presentation for them? Focus on understanding their perspective and present from their perspective not yours.
The next step is to craft your content. This means deciding what you want to say, how you want to say it, and how you want to structure it. Your content should have a clear purpose, a compelling story, and a strong call to action. Your purpose is the main goal or objective of your presentation. Your story is the way you organize and deliver your content in a logical and engaging way. Your call to action is the specific action or outcome you want your audience to take after your presentation. To craft your content, you can use various tools and frameworks, such as the 3-act structure, the STAR method, or the SCQA model.
The third step is to design your visuals. Visuals are any elements that support your content, such as slides, charts, graphs, images, or videos. Visuals can help you enhance your message, illustrate your points, and capture your audience's attention. However, visuals can also distract, confuse, or overwhelm your audience if they are not designed well. To design your visuals, you need to follow some basic principles, such as simplicity, clarity, consistency, and relevance. You also need to choose the right type of visual for your content, such as a pie chart for proportions, a line chart for trends, or a diagram for processes.
The fourth step is to rehearse your delivery. This means practicing how you will present your content and visuals in front of your audience. Rehearsing your delivery can help you improve your confidence, fluency, and timing. It can also help you identify and fix any errors, gaps, or weaknesses in your presentation. To rehearse your delivery, you need to simulate the actual presentation environment as much as possible. This means using the same equipment, format, and duration as the real presentation. You also need to get feedback from others, such as colleagues, friends, or mentors. They can give you constructive criticism and suggestions on how to improve your presentation.
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The best feedback questions that people don’t ask: Where did your attention wane? What more did you want to hear about? What did you already know? What would you tell someone else who wasn’t here? What do you now want to do? Notice none of these are about advice. Switch to research about what they heard and how they feel—— unless your audience is an expert in oral communication asking them for advice is a 50/50 proposition at best. Mostly what you get is them trying to make you present more like they do.
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The tightrope of pressure upon which we tread can easily become a treacherous path, fraught with pitfalls and obstacles. Technical glitches, nervous jitters, or a momentary lapse of concentration can disrupt the delicate equilibrium we seek to maintain. Our once eloquent words may falter, our carefully crafted slides may lose their impact, and our confidence may wane, leaving us exposed and vulnerable to the unforgiving gaze of our audience. The haunting spectre of failure looms over us, threatening to shatter our confidence, sabotage our projects, & tarnish our hard-earned reputation. The consequences of a poorly executed presentation can reverberate far beyond the confines of the stage, leaving lasting scars on our careers and ambitions.
The fifth step is to manage your nerves. Nerves are natural and normal when facing a high-stakes or high-pressure presentation. However, nerves can also affect your performance, such as causing you to forget, stutter, or freeze. To manage your nerves, you need to adopt some strategies, such as breathing, relaxing, visualizing, and affirming. Breathing is the act of taking deep and slow breaths to calm your body and mind. Relaxing is the act of releasing tension from your muscles and joints. Visualizing is the act of imagining yourself giving a successful presentation. Affirming is the act of saying positive and encouraging statements to yourself.
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Here’s a quick hack to calm nerves While sitting backstage waiting for an event to start. pull out your phone and go to a picture of a loved one at a nice event. Sit with that picture for a minute and imagine yourself there. Your brain chemistry will change and your presentation will improve.
The sixth and final step is to adapt to the situation. This means being flexible and responsive to any changes, challenges, or opportunities that may arise during or after your presentation. For example, you may face technical issues, difficult questions, unexpected feedback, or new information. To adapt to the situation, you need to have a backup plan, a positive attitude, and a growth mindset. A backup plan is a contingency plan that you prepare in case something goes wrong. A positive attitude is a way of thinking that focuses on the solutions rather than the problems. A growth mindset is a way of learning that embraces challenges as opportunities to improve.
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As someone who tends to over-prepare, adapting to the situation has been a growth area for me. Through techniques like mirroring, I have learned to check for understanding, engage the collective knowledge of the group, and validate and table off-topic questions. I am still working on presenting better "off-script". Nothing works better for this than getting out of your comfort zone and practicing.
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I have discovered the power of preparation and practice. - Meticulous planning - Research, and - Organization form the bedrock upon which a compelling presentation is built. A deep understanding - of the audience, - their needs, and - expectations allow us to tailor our message with precision and relevance. - Crafting a coherent narrative, - Utilizing impactful visuals, and - Employing effective storytelling techniques can breathe life into our presentation. Equally crucial is the art of practice, transforming nerves into confidence and hesitations into eloquence. Rehearsing our delivery, anticipating questions, and embracing feedback can help fortify our presentations against potential pitfalls.
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