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How do you navigate differing communication styles when coordinating conference details with global partners?

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Coordinating a conference with global partners requires a keen understanding of diverse communication styles. You might face direct communicators who value brevity and clear outcomes, while others prefer indirect communication, emphasizing politeness and context. Some may rely heavily on written communication, while others favor verbal exchanges. Navigating this landscape is crucial for successful collaboration. By recognizing and adapting to these differing styles, you can foster a more inclusive and productive planning environment, ensuring that all parties are heard and understood, regardless of cultural or linguistic backgrounds.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador…

1 Respect Norms

Understanding and respecting cultural norms is essential when dealing with global partners. Some cultures value hierarchy and formality in communication, while others are more egalitarian and casual. It's important to research and be mindful of these differences. For instance, addressing someone by their first name without permission might be acceptable in one culture but considered disrespectful in another. By showing respect for each partner's communication norms, you demonstrate cultural sensitivity, which can lead to stronger, more respectful working relationships.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador en RUGE Mx
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Es fundamental realizar un trabajo previo al momento de interacción con socios de otros contextos culturales. Priorizando desde la identificación del sistema de creencias, respetando los límites a través de la comunicación. Es altamente importante decidir no comentar detalles innecesarios que no aporten valor a la conversación, incluso si estos detalles parten de conocer detalles relevantes sobre el contexto socio-cultural del interlocutor. Existen "reglas no escritas" y "reglas de etiqueta" en lo que también denominan, el arte de la conversación; algunas de las más importantes, son: no hablar de lo que no se pregunta; no anticipar ayuda ni gratitud de sobremanera; no bromear a menos que lo proponga inicialmente el interlocutor.

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Olena Pedai

Digital marketer | B2B Sales Growth Strategist | Business Producer | Gründung Beratung und Unternehmensentwicklung |
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Respecting cultural norms in global partnerships is key! ?? Knowing when to use formal or casual communication can make a big difference. Do your homework and show respect for each culture's unique style—it's the foundation of strong relationships.

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2 Active Listening

Active listening is a powerful tool in navigating differing communication styles. It involves fully concentrating on the speaker, understanding their message, and responding thoughtfully. This technique allows you to grasp the nuances of what is being communicated, which can be especially helpful when language barriers are present. By actively listening, you show your partners that you value their input and are committed to mutual understanding, which can help bridge any communication gaps that may exist.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador en RUGE Mx
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Una conversación efectiva se representa proporcionalmente con 70% de escucha y 30% de habla. De éste último 30%, se puede regular entre escenarios según la conversación lo amerite: puedes intentar proponiendo 10% asentir, 10% retroalimentar, y 10% opinar de manera estandarizada. Puedes modificar estos porcentajes en el caso de que requieras hacer un "adelantamiento" en la conversación que requiera más opinión y argumentación, por ejemplo.

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3 Clarify Intent

When coordinating conference details, it's crucial to clarify intent to avoid misunderstandings. This can involve rephrasing what was said for confirmation or asking open-ended questions to ensure you've understood the message correctly. It's important to do this politely and respectfully, so as not to offend your partners. Clarification helps ensure that all parties are on the same page and can prevent small miscommunications from turning into larger issues as the conference planning progresses.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador en RUGE Mx
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Siempre, sin importar otra cosa, es necesario sentar las expectativas que puede validar tu interlocutor. Por ejemplo, "la intención de la sesión es..." o "mi idea es lograr que al terminar esta conversación podamos...". De este modo, el interlocutor puede dimensionar lo que sucederá esencialmente en la conversación, y preparar argumentos que vayan mayormente al punto.

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4 Flexible Methods

Adopting flexible communication methods can greatly enhance coordination with global partners. Some may prefer video calls to pick up on visual cues, while others might opt for emails to have written records of discussions. Be open to using a variety of communication tools and platforms, and be willing to adjust your approach based on what works best for each partner. This flexibility can lead to more effective exchanges and a smoother conference planning process.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador en RUGE Mx
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El punto de partida será, en todo momento, el canal que más favorezca a las condiciones físicas y geográficas de las partes a reunir. Una vez atendido ese punto, habrá que definir el objetivo general y los específicos de la reunión; y, tomando en cuenta la agenda propuesta de la sesión, definir qué kit de herramientas favorecerán mejor la entrega del valor que acompa?e los objetivos de la sesión.

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5 Language Sensitivity

Language sensitivity is critical when interacting with non-native English speakers. It involves being patient, using simpler language, and avoiding idioms or colloquialisms that may not translate well. When necessary, consider the use of professional translation services to ensure clear communication. By being sensitive to language differences, you help create an inclusive atmosphere that encourages participation from all partners.

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Rubén Aguí?iga León

?? Consultor Gubernamental | ? Especialista en Gobierno Esbelto| ??Coach de Emprendimiento Digital ?????? | ??Fundador en RUGE Mx
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Existen niveles útiles al momento de establecer vínculos de comunicación en otros idiomas. Lo más pertinente es, adoptar un uso estándar del lenguaje, incluso del propio, que permita de manera práctica entregar el mensaje sin contratiempos ni malos entendidos. Esto se puede ejercitar seleccionando palabras que claramente definan lo que se busca comunicar, e investigando siempre al menos 2 sinónimos o equivalentes que acompa?en en caso de ser necesario.

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6 Feedback Loop

Establishing a feedback loop is a proactive way to address communication challenges. After meetings or exchanges, invite partners to share their thoughts on the communication process. This can reveal insights into how to improve future interactions and ensure that everyone feels their voice is heard. Maintaining an open line of feedback fosters a collaborative environment and can lead to more efficient and effective conference planning.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you navigate differing communication styles when coordinating conference details with global partners?

1

2

3

4

5

6

7

1 Respect Norms

2 Active Listening

3 Clarify Intent

4 Flexible Methods

5 Language Sensitivity

6 Feedback Loop

7 Here’s what else to consider

Conferences

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How do you navigate differing communication styles when coordinating conference details with global partners?

1

2

3

4

5

6

7

1 Respect Norms

2 Active Listening

3 Clarify Intent

4 Flexible Methods

5 Language Sensitivity

6 Feedback Loop

7 Here’s what else to consider

Conferences

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感谢您的反馈

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