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How do you keep your event team healthy and productive during peak seasons?

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Peak seasons can be both exciting and exhausting for event production teams. You have to juggle multiple projects, deadlines, clients, and suppliers, while also maintaining high standards of quality and creativity. How do you keep your event team healthy and productive during these busy times? Here are some tips to help you manage stress, motivation, and collaboration in your event production team.

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Darlynne Reyes Menkin

Your Ultimate Team Building Champion

1 Plan ahead

One of the best ways to avoid burnout and chaos in your event team is to plan ahead as much as possible. This means setting clear and realistic goals, deadlines, and budgets for each project, and communicating them to your team and clients. It also means anticipating potential challenges and risks, and preparing contingency plans and backup options. Planning ahead will help you reduce uncertainty, avoid last-minute changes, and allocate resources efficiently.

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Darlynne Reyes Menkin

Your Ultimate Team Building Champion
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Well said! I can’t stress the importance enough of planning ahead and not only meeting your deadlines, but finishing everything on your “to do” well before your deadline. By creating some “wiggle room,” you’ll be able to handle anything including unexpected issues, which often comes up when planning events.

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2 Delegate and empower

Another key to keeping your event team healthy and productive is to delegate and empower your team members. This means assigning tasks and responsibilities according to each person's skills, strengths, and interests, and giving them the authority and autonomy to make decisions and solve problems. It also means trusting your team to deliver quality work, and providing them with feedback and support. Delegating and empowering will help you avoid micromanaging, increase your team's confidence and engagement, and free up your time for strategic and creative tasks.

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3 Balance workload and rest

A third tip to keep your event team healthy and productive is to balance workload and rest. This means setting realistic and flexible work hours, and respecting your team's personal and professional boundaries. It also means encouraging your team to take breaks, relax, and recharge, and providing them with opportunities and resources to do so. For example, you can offer flexible work arrangements, wellness programs, social events, or incentives. Balancing workload and rest will help you prevent fatigue, boost morale, and enhance performance.

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4 Communicate and collaborate

A fourth tip to keep your event team healthy and productive is to communicate and collaborate effectively . This means establishing clear and frequent communication channels, and using them to share information, updates, feedback, and ideas. It also means fostering a culture of collaboration, where your team members work together, support each other, and learn from each other. For example, you can use online tools, regular meetings, brainstorming sessions, or peer reviews. Communicating and collaborating will help you improve coordination, creativity, and quality.

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5 Celebrate and appreciate

A fifth tip to keep your event team healthy and productive is to celebrate and appreciate your team's achievements and efforts. This means recognizing and rewarding your team's performance, progress, and contributions, and expressing your gratitude and praise. It also means creating a positive and fun work environment, where your team members feel valued, respected, and motivated. For example, you can use recognition programs, thank-you notes, testimonials, or parties. Celebrating and appreciating will help you strengthen your team's loyalty, satisfaction, and retention.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Darlynne Reyes Menkin

Your Ultimate Team Building Champion
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As a Teambuilding company, we are constantly planning events, so it’s important that everyone is on the same page. For every event, we create a “working document“ which includes all the details of the event. It’s a Document that can be changed and updated so it’s a big help for our planning team as everyone can see what’s been done and what still needs to be done.

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How do you keep your event team healthy and productive during peak seasons?

1

2

3

4

5

6

1 Plan ahead

2 Delegate and empower

3 Balance workload and rest

4 Communicate and collaborate

5 Celebrate and appreciate

6 Here’s what else to consider

Event Production

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How do you keep your event team healthy and productive during peak seasons?

1

2

3

4

5

6

1 Plan ahead

2 Delegate and empower

3 Balance workload and rest

4 Communicate and collaborate

5 Celebrate and appreciate

6 Here’s what else to consider

Event Production

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