登录查看更多内容

How do you involve and engage the project sponsors and users in defining and validating the scope?

由人工智能和领英社区提供技术支持

Project management plan scope is one of the most important aspects of any project. It defines what the project will deliver, how it will be done, and what the boundaries and assumptions are. Without a clear and agreed-upon scope, a project can easily go off track, exceed the budget, or fail to meet the expectations of the stakeholders. In this article, you will learn how to involve and engage the project sponsors and users in defining and validating the scope, and why this is crucial for the success of your project.

此文章中的业界达人

由社区从 4 条内容中精选。了解更多

Mikayla Stewart

AI Guru | Chief of Staff | Product Strategist

1 Identify the key stakeholders

The first step in defining and validating the scope is to identify the key stakeholders who have an interest or influence in the project. These include the project sponsor, who provides the funding and authority for the project, the project manager, who leads and coordinates the project team, the project users, who will use the project deliverables or benefit from the project outcomes, and any other internal or external parties who may have a stake in the project. You need to understand their roles, responsibilities, expectations, and needs, and how they will be involved in the project.

添加您的观点

Mikayla Stewart

AI Guru | Chief of Staff | Product Strategist
举报内容
It's important when beginning to bring these individuals together to create a shared vocabulary. Ensuring to use specific terms and creating alignment early in the project.

已翻译

赞

2 Collect and analyze the requirements

The next step is to collect and analyze the requirements from the stakeholders, especially the project sponsor and the project users. Requirements are the specifications, features, functions, or characteristics that the project deliverables must have to meet the stakeholder needs. You can use various techniques to elicit, document, and prioritize the requirements, such as interviews, surveys, workshops, brainstorming, observation, prototyping, or use cases. You need to ensure that the requirements are clear, measurable, realistic, and aligned with the project objectives and scope.

添加您的观点

3 Define the scope statement

The scope statement is a formal document that describes in detail what the project will and will not deliver, and what the acceptance criteria are. It also includes the project objectives, deliverables, assumptions, constraints, exclusions, and risks. The scope statement is the basis for the project planning, execution, monitoring, and control. You need to draft the scope statement based on the requirements analysis, and review it with the project sponsor and the project users to ensure that it reflects their needs and expectations, and that they agree on the scope.

添加您的观点

May Mi Ko Ko

Internationally Experienced Project Manager | Customer Success | Teacher
举报内容
In my experience, the clearer the scope statement is, the less miscommunication and less dispute with the client later on. We always have the black and white document that we can justified for some of the out of scope requests by the customer and can make them understandable and acceptable. Cheers!

已翻译

赞

4 Create the work breakdown structure

The work breakdown structure (WBS) is a hierarchical decomposition of the project scope into smaller and manageable components, called work packages. Each work package represents a deliverable or a unit of work that can be assigned, estimated, scheduled, and tracked. The WBS helps to clarify the scope, organize the work, and allocate the resources. You need to create the WBS based on the scope statement, and involve the project team and the project users in the process to ensure that they understand the scope and the work required.

添加您的观点

5 Validate and control the scope

The final step is to validate and control the scope throughout the project lifecycle. Scope validation is the process of verifying that the project deliverables meet the acceptance criteria and the stakeholder expectations. Scope control is the process of monitoring and managing any changes to the scope that may occur during the project. You need to establish a scope baseline, which is the approved version of the scope statement and the WBS, and use it as a reference for any scope changes. You also need to communicate and document any scope changes, and obtain the approval of the project sponsor and the project users before implementing them.

添加您的观点

May Mi Ko Ko

Internationally Experienced Project Manager | Customer Success | Teacher
举报内容
Validating the scope should be throughout the whole project lifecycle rather than monitoring and control stage. Especially during initiation and planning, the validation/confirmation on the scope as much as possible would prevent any misunderstanding and disappointment in the future.

已翻译

赞

加载更多内容

Project Management

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How do you involve and engage the project sponsors and users in defining and validating the scope?

1

2

3

4

5

1 Identify the key stakeholders

2 Collect and analyze the requirements

3 Define the scope statement

4 Create the work breakdown structure

5 Validate and control the scope

Project Management

给文章评分

感谢您的反馈

更多Project Management相关文章

更多相关阅读内容

How do you involve and engage the project sponsors and users in defining and validating the scope?

1

2

3

4

5

1 Identify the key stakeholders

2 Collect and analyze the requirements

3 Define the scope statement

4 Create the work breakdown structure

5 Validate and control the scope

Project Management

给文章评分

感谢您的反馈

查看其他技能