How do you integrate document capture and scanning with other ECM components and systems?

1 Benefits of document capture and scanning

Document capture and scanning can bring many benefits to your ECM system, such as reducing paper clutter and storage costs, improving data quality and accuracy, and enhancing compliance and security. It can also streamline business processes and workflows, enable faster access and retrieval of information, and support collaboration and knowledge sharing. To maximize these advantages, it is necessary to integrate document capture and scanning with other ECM components and systems, including document management, records management, workflow management, content analytics, and content delivery.

3 Best practices for document capture and scanning integration

When integrating document capture and scanning, it's important to define your goals and requirements, assess current capabilities and gaps, choose a solution that fits your needs and budget, implement a document capture and scanning strategy that aligns with your ECM strategy, integrate document capture and scanning with other ECM components and systems using standard protocols and APIs, and monitor and optimize your document capture and scanning processes and outcomes. Doing so will ensure you have a robust document capture and scanning system that is integrated into your overall ECM strategy.

4 Tools for document capture and scanning integration

When considering document capture and scanning tools, there are many features and functions to look for. These include support for various document formats, sizes, and quality, as well as the ability to handle complex and dynamic document types. Additionally, advanced data extraction and validation techniques such as OCR, ICR, and barcode recognition can be useful. Flexible data mapping and transfer options like XML, JSON, and CSV should also be taken into account. Furthermore, look for compatibility with different ECM platforms such as SharePoint, Alfresco, and Documentum. Lastly, consider scalability and performance optimization features such as load balancing, caching, and compression.

5 Examples of document capture and scanning integration tools

Document capture and scanning integration tools, such as ABBYY FlexiCapture, Ephesoft Transact, and Kofax Capture, offer comprehensive solutions that support various document types and data extraction and validation methods. These tools also provide data mapping and transfer options, as well as integration with different ECM platforms and systems. Moreover, they leverage artificial intelligence and machine learning to automate data extraction and validation processes.