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How do you insert and format tables, charts, and images in Microsoft Word?

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Microsoft Word is a popular word processing software that allows you to create and edit various types of documents. One of the features that makes Word versatile and powerful is the ability to insert and format tables, charts, and images. These elements can help you organize, visualize, and enhance your data and information. In this article, you will learn how to insert and format tables, charts, and images in Microsoft Word.

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Hyung Min (Richard) Kim

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1 Inserting tables

To insert a table in Word, you can use the Insert tab on the ribbon and click on the Table button. You can choose from a predefined grid of cells or select Insert Table to customize the number of rows and columns. Alternatively, you can use the shortcut Ctrl+T to insert a table. Once you have inserted a table, you can adjust its size, alignment, and position by dragging the handles or using the Table Tools tabs on the ribbon. You can also use the Layout and Design tabs to modify the table properties, such as borders, shading, styles, and effects.

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Hyung Min (Richard) Kim

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In my experience, depending on if you will need to edit the values or not, the best and cleanest way to insert a table into a Word document is to make the table in Excel, and then copy it into the Word document with the formatting preserved or as a picture.

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2 Inserting charts

To insert a chart in Word, you can use the Insert tab on the ribbon and click on the Chart button. You can choose from different types of charts, such as column, line, pie, or bar. A dialog box will open where you can select the chart style and data range. You can also edit the data in Excel by clicking on the Edit Data button. Once you have inserted a chart, you can adjust its size, alignment, and position by dragging the handles or using the Chart Tools tabs on the ribbon. You can also use the Design and Format tabs to modify the chart properties, such as title, legend, axes, labels, and colors.

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3 Inserting images

To insert an image in Word, you can use the Insert tab on the ribbon and click on the Pictures button. You can browse your computer or online sources to select an image file. Alternatively, you can use the shortcut Ctrl+P to insert a picture. Once you have inserted an image, you can adjust its size, alignment, and position by dragging the handles or using the Picture Tools tabs on the ribbon. You can also use the Format tab to modify the image properties, such as crop, rotate, resize, compress, and apply effects.

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Jessica Patman

CEO of The Invisible Secretary
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We love simple systems at The Invisible Secretary and the insert function is one of our favorite secrets to share with our clients who want to learn how to become self-sufficient. Inserting images is quick and easy allows for a quick document to be put together.

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4 Formatting tables

To format a table in Word, you can use the Table Tools tabs on the ribbon to access various options and commands. The Layout tab allows you to insert, delete, merge, split, and resize cells, rows, and columns. You can also change the text direction, alignment, and distribution within the cells. The Design tab allows you to apply different table styles, colors, and effects. You can also create your own custom table style by modifying the table elements, such as header row, first column, last row, last column, and banded rows or columns.

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5 Formatting charts

To format a chart in Word, you can use the Chart Tools tabs on the ribbon to access various options and commands. The Design tab allows you to change the chart type, layout, style, and data. You can also move the chart to a different location or sheet. The Format tab allows you to change the shape, fill, outline, and effects of the chart elements, such as plot area, series, data points, and data labels. You can also use the Format Selection pane to fine-tune the formatting options for each element.

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6 Formatting images

To format an image in Word, you can use the Picture Tools tabs on the ribbon to access various options and commands. The Format tab allows you to crop, rotate, resize, compress, and adjust the image. You can also apply artistic effects, corrections, color, and borders to the image. You can also use the Picture Layout button to convert the image into a SmartArt graphic, which gives you more flexibility and creativity. You can also use the Wrap Text button to change how the text flows around the image.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you insert and format tables, charts, and images in Microsoft Word?

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1 Inserting tables

2 Inserting charts

3 Inserting images

4 Formatting tables

5 Formatting charts

6 Formatting images

7 Here’s what else to consider

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