How do you include the appropriate level of detail in a grant proposal?

Grantmakers vary in their preferences, requirements, and evaluation criteria, so thorough research into the grantmaker's mission, goals, priorities, and guidelines is essential before embarking on the proposal writing process. This knowledge enables you to tailor your proposal precisely to their interests, needs, and inquiries. Furthermore, using language and terminology familiar to the grantmaker while avoiding jargon or acronyms they may not comprehend helps ensure clarity and resonance in your proposal. By knowing your audience intimately, you can strike the right balance and include the appropriate level of detail to create a compelling case for funding that aligns seamlessly with the grantmaker's objectives and values.

Think of them like picky eaters – they have specific tastes and wouldn't touch a proposal overflowing with jargon or acronyms (those are Brussels sprouts in grant-writing land!). To avoid leaving them hungry (or confused), do some research. Dig into their mission, goals, and priorities – it's like reading their favorite cookbook. Find out what they're craving, what problems they're itching to solve. Then, tailor your proposal like a Michelin-star chef, highlighting how your project fills their plate perfectly. Remember, a well-understood proposal is a well-loved proposal, and a well-loved proposal is one step closer to that grant money clinking in your pocket!

One thing I have found helpful is to put in all the information you want to share at the first instance, then go back and edit it according to the guidelines for information required. Reading the fine print or accompanying guide is also very useful, as is talking to someone who has applied for a similar grant before. Different organisations use different words for the same thing. For example one organisation may call it objectives while another may call it outcomes. If it is a results based framework that is required then the structure and tense of the document should reflect that.

Incorporating the right level of detail into a grant proposal involves using clear and concise language. Effective communication is paramount, so use a straightforward, active voice that conveys your message clearly. Avoid lengthy or confusing sentences. Proofread for grammar and spelling, and use visual aids like headings, bullet points, and charts to highlight key points. This approach enhances the readability and impact of your proposal, making a compelling case for the funding you seek.

The logical flow of the proposal is very important. It should be clear what you are going to do and how doing it will achieve the outcomes you have indicated. Most donor's rate this aspect highly and some even rate it double. Be sure to look at the rating criteria as well if provided and ensure you have provided sufficient info for your proposed project to rate highly.