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How do you gather diverse feedback for risk planning?

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Risk planning is a crucial skill for any project manager, especially in uncertain and dynamic environments. It involves identifying, analyzing, and responding to potential threats and opportunities that could affect the project's objectives, scope, budget, quality, or schedule. However, risk planning is not a one-person job. You need to gather diverse feedback from different stakeholders, experts, and sources to ensure that your risk plan is comprehensive, realistic, and aligned with the project's goals and expectations. How do you do that effectively? Here are some tips to help you collect and use diverse feedback for risk planning.

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Mohammad NA. Hebeish , PSP, CCP, SIRM, PMP, PMI-RMP, P3O, MOR.

Risk & Uncertainty Consultant | Project Controls Professional | Risk Analyst | Expert in Quantitative Risk Analysis…
Oseghale Okohue BEngr. Msc. MBA. DBA. Prince2?Practitioner

Accredited NEC4 ECC Project Manager & Snr. P6 Planner | EPICM, Offshore Engineering,Renewable Energy (HVDC & HVAC Power…

1 Define your risk criteria

Before you start soliciting feedback, you need to have a clear and consistent framework for defining and assessing risks. This includes setting your risk tolerance, risk categories, risk rating scales, and risk response strategies. Having a common language and understanding of risk will help you communicate and compare feedback from different sources. You can use tools such as the risk matrix, the risk register, or the risk breakdown structure to document and organize your risk criteria.

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Mohammad NA. Hebeish , PSP, CCP, SIRM, PMP, PMI-RMP, P3O, MOR.

Risk & Uncertainty Consultant | Project Controls Professional | Risk Analyst | Expert in Quantitative Risk Analysis (QRA) | Enterprise Risk Management.
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To gather diverse feedback for risk planning, it's essential to employ a variety of strategies. Engage with stakeholders through interviews, workshops, and surveys, encouraging open dialogue and anonymous responses. Organize brainstorming sessions with participants from different backgrounds and levels. Consult experts both within and outside the organization, and analyze historical data to identify patterns. Utilize technology for remote feedback collection, and maintain open communication channels throughout the project. By incorporating these methods, you ensure a comprehensive and inclusive approach to gathering feedback, enhancing the risk planning process.

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Mustafizur Rahman Rajib

Chief Operating Officer (COO) ll Operational Excellence I Strategic Planning I Business Growth I Marketing & Supply Chain l IE l Budget & Cost Control I Process Excellence I CSR l PPM I Lean Six Sigma l $ 100M turnover
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To collect diverse feedback for risk planning, use a variety of methods. Engage stakeholders from different areas, distribute surveys, and organize cross-functional workshops and focus groups to promote open dialogue. Seek insights from external experts and envision risk scenarios with diverse groups. Create feedback portals for anonymity, benchmark best practices, analyze data trends, and establish cross-functional risk assessment teams. Maintain regular reviews to adapt your risk plan based on a wide range of perspectives and insights, ensuring a comprehensive and robust approach to risk management.

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Italo Coutinho

?? Eng | MSc | PMP | Project Engineer | Teacher and Consultant in Project Management
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Lembrando que o risco pode ser Amea?a ou Oportunidade ao seu negócio ou ao seu projeto. O que mais importa é saber levantar as amea?as futuras ao projeto e as oportunidades futuras. Geralmente pensamos mais nas amea?as do que em oportunidades.

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Nilesh Waghchoude ??

? Investor & Author ? UK & USA NRI's #1 Career, Leadership & Business Success Coach for 15+ Yrs ? Personal & Business BRAND Consultant ? DM to ATTRACT Good Career Opportunities & Financial FREEDOM ? Be Unstoppable ??
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Absolutely! Unlock a 360-degree view of risk by gathering diverse feedback. Target internal & external stakeholders - team members, industry experts, even customers. Consider surveys, one-on-one chats, and brainstorming sessions. Remember, the wider your net, the stronger your risk management plan!

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2 Identify your feedback sources

Next, you need to identify who can provide you with valuable and relevant feedback for your risk plan. This may include your project team members, sponsors, clients, users, suppliers, contractors, consultants, regulators, or other external parties. You want to have a diverse and representative mix of perspectives, opinions, and experiences that can help you identify and evaluate risks from different angles. You also want to consider the credibility, reliability, and availability of your feedback sources.

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Italo Coutinho

?? Eng | MSc | PMP | Project Engineer | Teacher and Consultant in Project Management
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Estar no dia-a-dia do negócio ou do projeto é fundamental para coletar e tratar os Riscos. Criar situa??es para coletar riscos de maneira formal ou informal. Confirmar as informa??es coletadas de maneiras diferentes.

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3 Choose your feedback methods

Once you have your feedback sources, you need to decide how to collect their feedback. You can use various methods, such as interviews, surveys, workshops, focus groups, brainstorming sessions, or expert judgment. The method you choose will depend on the type and amount of feedback you need, the time and resources you have, and the preferences and expectations of your feedback sources. You should also use a combination of qualitative and quantitative feedback methods to capture both the facts and the feelings of your feedback sources.

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Italo Coutinho

?? Eng | MSc | PMP | Project Engineer | Teacher and Consultant in Project Management
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A coleta de feedback em Riscos precisa ser natural e fácil para os envolvidos no negócio ou no projeto. Um exemplo é o uso de aplicativos de celular. O app pode coletar dados preliminares como tipo (amea?a ou oportunidade), processo (engenharia, suprimentos, constru??o, comissionamento), o risco identificado (texto curto e claro), anexos (atas, pdf, imagens, videos, etc).

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4 Analyze and synthesize your feedback

After you have gathered your feedback, you need to analyze and synthesize it to identify and prioritize the most significant and relevant risks for your project. You can use techniques such as SWOT analysis, root cause analysis, scenario analysis, or Monte Carlo simulation to process and interpret your feedback data. You should also look for patterns, trends, gaps, conflicts, or biases in your feedback and address them accordingly. You should also validate and verify your feedback with your sources to ensure accuracy and clarity.

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5 Update and communicate your risk plan

Finally, you need to use your feedback to update and communicate your risk plan. You should incorporate the feedback that aligns with your risk criteria and supports your risk response strategies. You should also document the feedback that contradicts or challenges your risk plan and explain how you resolved or mitigated it. You should also share your updated risk plan with your feedback sources and other stakeholders and solicit their approval and support. You should also thank them for their feedback and acknowledge their contributions.

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6 Review and refine your feedback process

Risk planning is not a one-time activity. It is an ongoing process that requires constant monitoring and updating as your project progresses and changes. Therefore, you should also review and refine your feedback process regularly to ensure that it is effective and efficient. You should seek feedback on your feedback process from your sources and stakeholders and ask them how you can improve it. You should also measure and evaluate the impact of your feedback on your risk plan and your project performance.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Oseghale Okohue BEngr. Msc. MBA. DBA. Prince2?Practitioner

Accredited NEC4 ECC Project Manager & Snr. P6 Planner | EPICM, Offshore Engineering,Renewable Energy (HVDC & HVAC Power Cables, Wind, Solar, BESS, Grid Code Compliance (G99, G5/5, P28) & Integration, GIS/AIS Sub-Station)
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Diverse feedback for risk planning is collected through multi-stakeholder engagement, including engineers, contractors, and stakeholders. Techniques like workshops, surveys, and risk registers capture perspectives on potential threats and mitigation strategies. In Engineering Procurement Installation & Construction management, this ensures comprehensive risk assessment, enhancing project resilience and success.

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How do you gather diverse feedback for risk planning?

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1 Define your risk criteria

2 Identify your feedback sources

3 Choose your feedback methods

4 Analyze and synthesize your feedback

5 Update and communicate your risk plan

6 Review and refine your feedback process

7 Here’s what else to consider

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