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How do you create a documentation portfolio that showcases your skills and experience?

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If you are a technical writer or aspire to become one, you need a documentation portfolio that showcases your skills and experience. A documentation portfolio is a collection of samples that demonstrate your ability to create clear, accurate, and engaging documentation for various audiences and purposes. In this article, you will learn how to create a documentation portfolio that highlights your strengths and helps you stand out from the crowd.

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1 Choose your samples

The first step in creating a documentation portfolio is to select your best samples that represent your range of skills and experience. You should aim for at least three to five samples that cover different types of documentation, such as user guides, tutorials, API reference, release notes, or FAQs. You should also consider the audience, tone, format, and complexity of your samples, and choose ones that match the kind of projects or jobs you are interested in. For example, if you want to work as a software documentation writer, you should include samples that show your proficiency in using tools like Markdown, Git, or Swagger.

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Rob Billeaud

Technical Writer at Applied Research Associates
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You do have to be careful with confidential and/or proprietary information. Having those in your portfolio not only opens you to potential liability, but can also indicate to a potential employer that you do not adhere to rules about the disclose of such information, a real red flag. Since this applies to the majority of the documentation I have created throughout my career, I have spent a great deal of time anonymizing my samples while still keeping the content relevant. I will blur company logos in the header and mark through or change any company specific or proprietary information. It is labor intensive, but I have a disclaimer that explains the reasons for this. Companies then know that I respect intellectual property.

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2 Create a website

The next step in creating a documentation portfolio is to create a website that hosts your samples and showcases your personal brand. You can use a free or paid platform like WordPress, Wix, Squarespace, or GitHub Pages to create your website, or you can code it yourself if you have the skills. Your website should have a simple and professional design, a clear navigation, and a responsive layout that works on different devices. You should also include an introduction page that summarizes your skills, experience, education, and contact information, and a portfolio page that displays your samples with brief descriptions and links.

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3 Add context and feedback

The third step in creating a documentation portfolio is to add context and feedback to your samples to highlight your process and achievements. You should provide some background information for each sample, such as the purpose, scope, audience, tools, and challenges of the project. You should also include any metrics, testimonials, or awards that show the impact or quality of your documentation. For example, you can mention how your documentation increased user satisfaction, reduced support calls, or improved SEO ranking. You can also include feedback from your clients, managers, or peers that validate your skills and performance.

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4 Update and maintain

The fourth step in creating a documentation portfolio is to update and maintain it regularly to reflect your current skills and experience. You should review your portfolio at least once a year and add new samples that showcase your latest projects or achievements. You should also remove any outdated or irrelevant samples that no longer represent your best work or goals. You should also check your website for any broken links, typos, or errors that might affect your credibility or usability. You should also backup your website and samples in case of any technical issues or data loss.

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5 Promote and share

The final step in creating a documentation portfolio is to promote and share it with potential employers, clients, or collaborators. You should include a link to your portfolio on your resume, cover letter, LinkedIn profile, and email signature. You should also use social media, blogs, forums, or networking events to showcase your portfolio and connect with other technical writers or professionals in your field. You should also solicit feedback from your network and use it to improve your portfolio and skills. You should also be prepared to explain your portfolio and samples in interviews or meetings and demonstrate your value and passion.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Maud Keisman, Writer/Editor

Clear Language | Customer Focused | Content Organization | Consistent Usage and Style | Good Natured (!)
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This is actually a question... do you want anyone/everyone to have the link to your site (post URL on LinkedIn)? Or only those that you give the link to?

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How do you create a documentation portfolio that showcases your skills and experience?

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1 Choose your samples

2 Create a website

3 Add context and feedback

4 Update and maintain

5 Promote and share

6 Here’s what else to consider

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