How do you compare and evaluate different WMS vendors and service providers?

You should also consider what interfaces will be needed to link the new system with existing systems (ex: ERP, TMS, OMS...)

The flexibility of the warehouse management systems is a key feauture to consider. Ask questions like - 1. Are the database fields customizable to my business or are they locked database fields that require vendor modifications for every slight change. 2. Is the WMS highly configurable? or would every change require vendor development? 3. What type of efficiencies are built into the WMS to support receiving, putaway and efficient picking process? 4. What other systems have they been integrated with in the past with other customers? 5. What file transfer formats does the WMS support? would it require file transformation middleware for every integration? 6. Does the WMS have different industry applications?

Warehouse Woes? Don't just throw another box at the problem. Before diving headfirst into WMS madness, take a deep breath and assess your warehouse like a business chiropractor. What ails your operation? Inefficient picking times? Inventory mysteries worthy of Scooby Doo? Once you diagnose the issues, you can craft a battle plan. What features will be your WMS cavalry? Think automation for faster picking, real-time data to banish inventory confusion, and scalability to adapt as your business grows. Budget? Timeline? Don't forget those. Remember, a shiny new WMS is great, but a system that aligns with your needs is the true hero. So, analyze, define, and conquer those warehouse woes

Your requirements should be very clear if you are looking for a WMS. The number integrations required, the level of automation, the features. All these factors contribute to the decision of selecting an ideal WMS.

The first step is knowing exactly what you need from a WMS, both in terms of immediate requirements and future scalability. Consider your current pain points and how a new system can solve them. Are you looking to automate processes, improve visibility, or enhance scalability? A vendor that offers flexibility, like those with a modular approach to WMS solutions, gives you room to grow and adapt as your business evolves. This step is crucial for ensuring you’re not locked into a solution that meets today’s needs but limits tomorrow’s opportunities.

With 200+ vendors to consider, this is intimidating for most would-be buyers. Especially those that are looking for their first WMS. My advice here is NOT to look at the mega vendors as they will eat you alive. This is akin to buying a Ferrari when you need something practical like a Ford. Another thing I typically share with prospects is most WMS products will fall short somewhere. A perfect fit is like a unicorn. What is more important to consider is the part of your business that is most unique to you - not the HOW but the WHAT. Lead with that need and you'll quickly shrink the list to something manageable. Now, finding your distinct WHAT is so much easier said than done. This is where experts are worth their weight in gold.

Before finalizing the a WMS vendor do some research based look for the followings- 1- Rating and review 2- Industry repo 3- Support 4- Costing 5- Functionality and integration

Once you have your requirements, start researching vendors that offer solutions aligned with your goals. Look for providers who not only have experience in your industry but also offer cutting-edge technology and customizable solutions. Companies that are both innovative and established, like Savoye, show that they can handle modern challenges while having the stability to support long-term operations. Pay attention to customer references and case studies that prove a vendor’s track record in delivering measurable improvements across supply chain operations.

It is helpful if you are clear in advance of what are the main functionalities you are looking for. You can share these with vendors when contacting them and ensure they can cover these functionalities in the demo.

Always have a demo while shortlisting the WMS. Look for the edge cases. Its very necessary have clear understanding of the functionality of a WMS.

This is where you get hands-on. Request demos and proposals from your shortlisted vendors and focus on how intuitive the solution is for your teams. It’s not just about ticking technical boxes; it’s about ease of use, integration, and how well it fits with your existing systems. A system like ODATiO, with its advanced features and user-friendly interface, should stand out. During demos, ask detailed questions about scalability, support, and the ability to customize workflows without needing constant development, as flexibility is a critical differentiator.

Consider also how much configuration can be done by the user against changes requiring vendor intervention. Your requirements will change over time and it is important that you can independently configure the system to ensure you can adapt quickly to new operational requirements.

When evaluating WMS options, here's a concise breakdown to guide you: Ease of Use: Does the WMS have a native app? Ensure it's compatible with affordable Android devices and supports multiple languages. Efficiency Tools: Check if the WMS offers advanced layout optimization and dynamic picking routes to streamline operations. Integration: Look for an open API architecture for seamless integration with your existing systems. Cloud Solution: Opt for a true cloud-based SaaS WMS to reduce IT overhead and ensure regular updates.

Always compare the proposals of all the shortlisted WMS based on the cost of ownership, availability of the support, Ease of use, functionality, onboarding and implementation support.

Every WMS has its pros and cons, so weigh the benefits against potential risks. Solutions that offer a high level of customization without adding complexity or spiraling costs are ideal. Consider how well each system aligns with your long-term goals. Are the vendors investing in R&D? Do they offer strong post-implementation support? A partner like Savoye, with both innovative solutions and a track record of seamless deployments, minimizes the risk of unexpected challenges while offering the technological agility to future-proof your operations.

After considering all the factors, you can make final decision of selecting a WMS. Make sure you have evaluated all the factors before you finalize the decision. Carefully look for the contract, clearly check when will you billing start, termination clause, notice and other terms and conditions.

Once you’ve evaluated your options, it’s time to make a decision. Choose a provider that not only meets your current needs but demonstrates the flexibility to adapt to future demands. When negotiating the contract, ensure it covers not just the implementation but ongoing support, upgrades, and scalability. A reliable partner will offer transparency, predictable costs, and the commitment to being there for the long haul. Solutions like ODATiO, supported by Savoye’s extensive industry expertise, provide the peace of mind that you’re investing in a partnership, not just a product.