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How do you choose between renting or buying event decor?

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How do you choose between renting or buying event decor for your next event? This is a common dilemma for event planners, especially when working with a tight budget or a unique theme. In this article, we will compare the pros and cons of both options and give you some tips on how to make the best decision for your event.

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1 Renting event decor

Renting event decor can save you time, money, and hassle. You don't have to worry about sourcing, storing, or transporting the items, as the rental company will take care of that for you. You can also choose from a wide range of styles, colors, and sizes, and customize your order according to your needs. Renting event decor can also be more eco-friendly, as you reduce waste and reuse existing materials. However, renting event decor also has some drawbacks. You may have to pay extra fees for delivery, setup, or damage. You may also have to compromise on your vision, as you are limited by the availability and quality of the rental inventory. You may also have to deal with contracts, deposits, and deadlines, which can add stress and complexity to your planning process.

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Craig Bechtel

Writer Analyst
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If the client has chosen something hideous, I rent it, knowing I will never use it again. I can pass on the cost of renting it, along with my hideousness surcharge, to the client.

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2 Buying event decor

Buying event decor can give you more control, creativity, and flexibility. You can choose exactly what you want, where you want it, and how you want it. You can also use your own skills, resources, and network to find or make the items you need. Buying event decor can also be a good investment, as you can reuse, resell, or donate the items after your event. However, buying event decor also has some challenges. You may have to spend more money upfront, as well as allocate space and time for storage and transportation. You may also have to deal with maintenance, cleaning, and disposal of the items, which can be costly and time-consuming. You may also have to consider the environmental impact of buying new materials, especially if they are not recyclable or biodegradable.

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3 Factors to consider

When deciding between renting or buying event decor, there are several factors to consider, such as budget, theme, venue, duration, and guests. Your budget should be allocated among different aspects of your event, and the theme or style of your event should be taken into account. Additionally, the size and rules of the venue should be considered, as well as the duration of the event and the preferences of the guests. All of these factors will help you make the best decision for your event.

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Sean Specie

Inspire Leadership Academy | 635+ Events for 78 Clients with 190,000+ Attendees since 2011 | ?? Events Emcee, DJ, & Planner | ??? Founder of Event Builder | Romans 1:16
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Rent: - I won't use this a lot - It is difficult to store - It is difficult to get to a new location - I can bless someone else by renting from them and make my life easier Buy: - I will use it a lot - I have room for it - I can make money off of it - It won't break my business if I spend the money now and I don't use it in the next few months Other: - What happens to it when I'm done? Is it thrown away or reused somewhere else? - the answer to this helps with being eco-friendly and saving on landfill space.

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Casey Martin

Director of Technical Services/ Boise Centre Wild at heart, a man in the arena activity ≠ productivity, direction > speed
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The way I chose was if I would use something at least 6 times in a year, then it was worth my buying versus renting it. It made sense then from a budget and inventory standpoint.

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4 Tips and tricks

When deciding between renting or buying event decor, it's important to do your research. Compare prices, quality, and reviews of different rental companies or suppliers. Plan ahead and book or order your decor early to secure availability and avoid last-minute fees or changes. Be flexible and open to alternatives, substitutions, or adjustments. Additionally, be realistic with your goals and expectations for your event decor. Focus on the overall impact and impression, not the details and perfection.

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5 Benefits of both

Whether you rent or buy event decor, you can create a memorable and beautiful event that reflects your vision and personality. Both options have their benefits and drawbacks, and the best choice depends on your situation and preferences. By weighing the pros and cons, considering the factors, and following the tips and tricks, you can make an informed and smart decision that suits your event needs and goals.

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How do you choose between renting or buying event decor?

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3

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5

1 Renting event decor

2 Buying event decor

3 Factors to consider

4 Tips and tricks

5 Benefits of both

Event Planning

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How do you choose between renting or buying event decor?

1

2

3

4

5

1 Renting event decor

2 Buying event decor

3 Factors to consider

4 Tips and tricks

5 Benefits of both

Event Planning

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