How do you balance eye contact and note-taking when using a webcam?

1 Choose the right tools

The first step is to choose the right tools for your online meeting. You need a webcam that is positioned at eye level and aligned with your screen, so you can look at the camera and the participants without moving your head too much. You also need a note-taking app or device that is easy to access and use, preferably on the same screen as your webcam or close to it. Avoid using paper and pen, as they will make you look down and away from the camera.

2 Prepare your notes in advance

The second step is to prepare your notes in advance as much as possible. Before the meeting, review the agenda, the objectives, and the background information. Write down the key points, questions, and ideas that you want to share or ask. You can also use a template or a format that helps you organize your notes and follow the flow of the meeting. For example, you can use a table with columns for topics, speakers, comments, and actions. This will save you time and effort during the meeting and help you focus on the most relevant information.

3 Use shortcuts and symbols

The third step is to use shortcuts and symbols to speed up your note-taking and reduce your typing. You can use abbreviations, acronyms, initials, or keywords to capture the main ideas or concepts. You can also use symbols, such as arrows, stars, circles, or checkmarks, to indicate the importance, priority, or status of the items. For example, you can use an arrow to show a connection or a transition, a star to highlight a key point or a question, a circle to mark a decision or a consensus, or a checkmark to indicate an action or a task.

4 Look at the camera frequently

The fourth step is to look at the camera frequently and make eye contact with your audience. This will show that you are interested, confident, and respectful. You don't have to stare at the camera all the time, but you should look at it every few seconds or when you are speaking, listening, or responding. You can also use facial expressions, gestures, and nods to convey your emotions and reactions. Avoid looking at other windows, tabs, or apps on your screen, as they will distract you and your audience.

5 Review and summarize your notes

The fifth step is to review and summarize your notes at the end of the meeting or shortly after. This will help you consolidate your learning, recall the main points, and identify the next steps. You can also share your notes with the other participants, if appropriate, to ensure clarity, accuracy, and alignment. You can use bullet points, headings, or highlights to make your notes easy to read and understand. You can also add comments, feedback, or suggestions to improve the meeting process or outcome.